Case Record Storage and Retrieval Services RFP (Part I)

More documents

Recommendations

Info

APPENDIX B: STATEMENT OF WORK 4.6 Permanent Removal of Stored Records/Documents 4.6.1 General County shall provide for destruction of Case Records, Special Investigation Records, Boxes of IHSS Timesheets, Boxes of GR/NAFS OR GR/NACF Case Records and Boxes of Court/Audit Case Records independent from this Contract. DPSS shall be responsible for said destruction throughout the term of the Contract. IN NO EVENT SHALL CONTRACTOR, OR ANY OF CONTRACTOR’S AGENTS, DESTROY OR CAUSE TO BE DESTROYED, ANY CASE RECORD, SPECIAL INVESTIGATION RECORD, BOX OF IHSS TIMESHEETS, BOX OF GR/NAFS OR GR/NACF CASE RECORDS/DOCUMENTS OR BOX OF COURT/AUDIT CASE RECORDS. 4.6.2 Retrieval of Stored Records/Documents for Destruction Should it become possible for the County to destroy old Case Records, Boxes of IHSS Timesheets, Boxes of GR/NAFS or GR/NACF Case Records/Documents, Boxes of Court/Audit Case Records, County shall furnish Contractor with a computer listing or closing years of Closed Case Records or Box Identifier Numbers for Boxes of IHSS Timesheets, Boxes of GR/NAFS or GR/NACF Case Records/Documents or Boxes of Court/Audit Case Records to be retrieved for destruction. If County requests destruction of old Case Records based on closing years, County may need to identify specific records for Contractor to retrieve, rebox and save from destruction. Contractor shall provide County with a computer listing of all positive and negative Special Investigation records, upon County notification of pending record destruction. The County will review and notify Contractor of any specific records County wishes to exempt from destruction and Contractor shall retrieve, rebox and save those records from destruction. 4.6.2.1 Logistics of the destruction will be coordinated by the CCA. Upon request from DPSS authorized staff, Contractor shall locate and pull all County designated Case and Special Investigation Records and Boxes, update the Inventory System to show that such Records/Boxes have been removed and prepared for County pick-up at Contractor’s loading dock. CASE RECORD STORAGE AND RETRIEVAL SERVICES (RFP) 2012 158
APPENDIX B: STATEMENT OF WORK NO DELETION OF INFORMATION SHALL BE MADE FROM CONTRACTOR’S INVENTORY SYSTEM IN CONNECTION WITH PERMANENT REMOVAL OF CASE OR SPECIAL INVESTIGATION RECORDS OR ANY BOXES. 4.6.3 Permanent Removal of Boxes Upon Termination or Expiration of the Contract Upon termination or expiration of the Contract or upon demand from County, and with receipt of written instructions from County, Contractor shall identify, remove, palletize and stage on its loading dock (or shipping area) all Boxes of DPSS Case or Special Investigation Records, Boxes of IHSS Timesheets, Boxes of GR/NAFS or GR/NACF Case Records/Documents and Boxes of Court/Audit Case Records in a manner acceptable to County, and at no cost to County, except as provided in Sample Contract Section 8.0, Subsection 8.54 (Termination for Convenience of the County). 4.6.3.1 Contractor shall update its Inventory System to accurately reflect all Case and Special Investigation Records and all Boxes of IHSS Time Sheets, GR/NAFS or GR/NACF Case Records/Documents and Court/Audit Case Records placed on its loading dock for pick-up by County and provide County with an electronic listing of all such data in a readily readable file format. 4.6.3.2 Contractor shall assist and work with County and its designated movers in establishing and meeting transfer schedules and timetables. County, or County’s designee, shall provide moving staff and necessary equipment to transfer its records off the Contractor’s dock. (Sample Contract Section 8.0, Paragraph 8.10, Completion of Contract). 4.7 Performance Outcome Measures Consistent with the County’s goal of administering programs and services with specific and measurable outcomes, these Contracted services include Performance Outcome Measures that are consistent with the County’s organizational effectiveness goals. The overall vision of the Case Record Storage and Retrieval Services Contract is to ensure that service delivery systems are efficient, effective and goal oriented and to help strengthen the County’s fiscal capacity. The following goals were developed with this ultimate vision in mind. CASE RECORD STORAGE AND RETRIEVAL SERVICES (RFP) 2012 159
Page 1 and 2:
REQUEST FOR PROPOSALS FOR CASE RECO
Page 3 and 4:
TABLE OF CONTENTS 2.10 Jury Service
Page 5 and 6:
TABLE OF CONTENTS D-15 Charitable C
Page 7 and 8:
GENERAL INFORMATION 1.0 GENERAL INF
Page 9 and 10:
GENERAL INFORMATION ‣ Q: ‣ R: T
Page 11 and 12:
GENERAL INFORMATION 1.10 Contact wi
Page 13 and 14:
GENERAL INFORMATION record, with th
Page 15 and 16:
GENERAL INFORMATION recommend to th
Page 17 and 18:
GENERAL INFORMATION Angeles County.
Page 19 and 20:
COUNTY POLICIES AND PROGRAMS and im
Page 21 and 22:
COUNTY POLICIES AND PROGRAMS 2.10.1
Page 23 and 24:
COUNTY POLICIES AND PROGRAMS progra
Page 25 and 26:
PROPOSAL SUBMISSION REQUIREMENTS 3.
Page 27 and 28:
PROPOSAL SUBMISSION REQUIREMENTS bu
Page 29 and 30:
PROPOSAL SUBMISSION REQUIREMENTS bo
Page 31 and 32:
PROPOSAL SUBMISSION REQUIREMENTS
Page 33 and 34:
Page 35 and 36:
PROPOSAL SUBMISSION REQUIREMENTS bu
Page 37 and 38:
PROPOSAL SUBMISSION REQUIREMENTS sh
Page 39 and 40:
PROPOSAL SUBMISSION REQUIREMENTS b.
Page 41 and 42:
PROPOSAL SUBMISSION REQUIREMENTS .5
Page 43 and 44:
PROPOSAL SUBMISSION REQUIREMENTS (A
Page 45 and 46:
Page 47 and 48:
Page 49 and 50:
PROPOSAL SUBMISSION REQUIREMENTS In
Page 51 and 52:
SELECTION PROCESS AND EVALUATION CR
Page 53 and 54:
Page 55 and 56:
Page 57 and 58:
APPENDIX A: SAMPLE CONTRACT RECITAL
Page 59 and 60:
APPENDIX A: SAMPLE CONTRACT 8.38 LI
Page 61 and 62:
APPENDIX A: SAMPLE CONTRACT STANDAR
Page 63 and 64:
APPENDIX A: SAMPLE CONTRACT PARTICI
Page 65 and 66:
APPENDIX A: SAMPLE CONTRACT 1.0 APP
Page 67 and 68:
APPENDIX A: SAMPLE CONTRACT 2.1 Acc
Page 69 and 70:
APPENDIX A: SAMPLE CONTRACT 2.11 Ca
Page 71 and 72:
APPENDIX A: SAMPLE CONTRACT 2.21 Co
Page 73 and 74:
APPENDIX A: SAMPLE CONTRACT 2.32 La
Page 75 and 76:
APPENDIX A: SAMPLE CONTRACT 2.41 Pi
Page 77 and 78:
APPENDIX A: SAMPLE CONTRACT for Cas
Page 79 and 80:
APPENDIX A: SAMPLE CONTRACT 5.0 CON
Page 81 and 82:
APPENDIX A: SAMPLE CONTRACT • Cou
Page 83 and 84:
APPENDIX A: SAMPLE CONTRACT 5.4.6 P
Page 85 and 86:
APPENDIX A: SAMPLE CONTRACT 6.2 Con
Page 87 and 88:
APPENDIX A: SAMPLE CONTRACT 7.5.3 C
Page 89 and 90:
APPENDIX A: SAMPLE CONTRACT breach
Page 91 and 92:
APPENDIX A: SAMPLE CONTRACT 8.7 Chi
Page 93 and 94:
APPENDIX A: SAMPLE CONTRACT 5. Stat
Page 95 and 96:
APPENDIX A: SAMPLE CONTRACT subcont
Page 97 and 98:
APPENDIX A: SAMPLE CONTRACT becomes
Page 99 and 100:
APPENDIX A: SAMPLE CONTRACT should
Page 101 and 102:
APPENDIX A: SAMPLE CONTRACT subject
Page 103 and 104:
APPENDIX A: SAMPLE CONTRACT 8.26.3
Page 105 and 106:
Page 107 and 108:
APPENDIX A: SAMPLE CONTRACT compens
Page 109 and 110:
APPENDIX A: SAMPLE CONTRACT entrust
Page 111 and 112:
Page 113 and 114: APPENDIX A: SAMPLE CONTRACT 8.37.4
Page 115 and 116: APPENDIX A: SAMPLE CONTRACT Contrac
Page 117 and 118: APPENDIX A: SAMPLE CONTRACT 8.43 No
Page 119 and 120: APPENDIX A: SAMPLE CONTRACT • Dur
Page 121 and 122: APPENDIX A: SAMPLE CONTRACT request
Page 123 and 124: APPENDIX A: SAMPLE CONTRACT not hav
Page 125 and 126: APPENDIX A: SAMPLE CONTRACT 8.56.2
Page 127 and 128: APPENDIX A: SAMPLE CONTRACT 8.63 Wa
Page 129 and 130: APPENDIX A: SAMPLE CONTRACT 1. Pay
Page 131 and 132: APPENDIX A: SAMPLE CONTRACT • Pro
Page 133 and 134: APPENDIX A: SAMPLE CONTRACT IN WITN
Page 135 and 136: APPENDIX B: STATEMENT OF WORK TABLE
Page 137 and 138: APPENDIX B: STATEMENT OF WORK STATE
Page 139 and 140: APPENDIX B: STATEMENT OF WORK until
Page 141 and 142: APPENDIX B: STATEMENT OF WORK consi
Page 143 and 144: APPENDIX B: STATEMENT OF WORK 2.0 C
Page 145 and 146: APPENDIX B: STATEMENT OF WORK 2. Ab
Page 147 and 148: APPENDIX B: STATEMENT OF WORK • C
Page 149 and 150: APPENDIX B: STATEMENT OF WORK Syste
Page 151 and 152: APPENDIX B: STATEMENT OF WORK 4.2.4
Page 153 and 154: APPENDIX B: STATEMENT OF WORK c. Sp
Page 155 and 156: APPENDIX B: STATEMENT OF WORK by Co
Page 157 and 158: APPENDIX B: STATEMENT OF WORK made
Page 159 and 160: APPENDIX B: STATEMENT OF WORK chang
Page 161 and 162: APPENDIX B: STATEMENT OF WORK All B
Page 163: APPENDIX B: STATEMENT OF WORK When
Page 167 and 168: APPENDIX B: STATEMENT OF WORK stora
Page 169 and 170: APPENDIX C: SOW TECHNICAL EXHIBITS
Page 171 and 172: 1.0 PERFORMANCE REQUIREMENTS SUMMAR
Page 175 and 176: TECHNICAL EXHIBITS C-1 APPENDIX C:
Page 183 and 184: SOW TECHNICAL EXHIBITS C-5 APPENDIX
Page 187 and 188: 058 APPENDIX C: SOW TECHNICAL EXHIB
Page 193: COUNTY OF LOS ANGELES DEPARTMENT OF
show all

Case Record Storage and Retrieval Services RFP (Part I)

Create successful ePaper yourself

Delete template?

Save as template?