Case Record Storage and Retrieval Services RFP (Part I)

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SELECTION PROCESS AND EVALUATION CRITERIA During or following the Debriefing, the Department will instruct the requesting Proposer of the manner and timeframe in which the requesting Proposer must notify the Department of its intent to request a Proposed Contractor Selection Review (see Section 4.7.2 below), if the requesting Proposer is not satisfied with the results of the Debriefing. 4.7.2 Proposed Contractor Selection Review Any Proposer that has timely submitted a notice of its intent to request a Proposed Contractor Selection Review as described in this Section may submit a written request for a Proposed Contractor Selection Review, in the manner and timeframe as shall be specified by the Department. A request for a Proposed Contractor Selection Review may, in the Department's sole discretion, be denied if the request does not satisfy all of the following criteria: 1. The person or entity requesting a Proposed Contractor Selection Review is a Proposer; 2. The request for a Proposed Contractor Selection Review is submitted timely (i.e., by the date and time specified by the Department); 3. The person or entity requesting a Proposed Contractor Selection Review asserts in appropriate detail with factual reasons one or more of the following grounds for review: a. The Department materially failed to follow procedures specified in its solicitation document. This includes: i. Failure to correctly apply the standards for reviewing the proposal format requirements. ii. Failure to correctly apply the standards, and/or follow the prescribed methods, for evaluating the proposals as specified in the solicitation document. iii. Use of evaluation criteria that were different from the evaluation criteria disclosed in the solicitation document. b. The Department made identifiable mathematical or other errors in evaluating proposals, resulting in the Proposer receiving an incorrect score and not being selected as the recommended contractor. c. A member of the Evaluation Committee demonstrated bias in the conduct of the evaluation. CASE RECORD STORAGE AND RETRIEVAL SERVICES (RFP) 2012 Page 48
SELECTION PROCESS AND EVALUATION CRITERIA d. Another basis for review as provided by state or federal law; and 4. The request for a Proposed Contractor Selection Review sets forth sufficient detail to demonstrate that, but for the Department's alleged failure, the Proposer would have been the lowest cost, responsive and responsible bid or the highest-scored proposal, as the case may be. Upon completing the Proposed Contractor Selection Review, the Department representative shall issue a written decision to the Proposer within a reasonable time following receipt of the request for a Proposed Contractor Selection Review, and always before the date the contract award recommendation is to be heard by the Board. The written decision shall additionally instruct the Proposer of the manner and timeframe for requesting a review by a County Review Panel (see Section 4.8 below). 4.8 County Review Panel Process Any Proposer that is not satisfied with the results of the Proposed Contractor Selection Review may submit a written request for review by a County Review Panel in the manner and timeframe specified by the Department in the Department's written decision regarding the Proposed Contractor Selection Review. A request for review by a County Review Panel may, in the County's sole discretion, be denied if the request does not satisfy all of the following criteria: 1. The person or entity requesting review by a County Review Panel is a Proposer; 2. The request for a review by a County Review Panel is submitted timely (i.e., by the date and time specified by the Department); and 3. The person or entity requesting review by a County Review Panel has limited the request to items raised in the Proposed Contractor Selection Review and new items that (a) arise from the Department's written decision and (b) are one of the appropriate grounds for requesting a Proposed Contractor Selection Review as listed in Section 4.7.2 above. Upon completion of the County Review Panel's review, the Panel will forward its report to the Department, which will provide a copy to the Proposer. CASE RECORD STORAGE AND RETRIEVAL SERVICES (RFP) 2012 Page 49
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REQUEST FOR PROPOSALS FOR CASE RECO
Page 3 and 4: TABLE OF CONTENTS 2.10 Jury Service
Page 5 and 6: TABLE OF CONTENTS D-15 Charitable C
Page 7 and 8: GENERAL INFORMATION 1.0 GENERAL INF
Page 9 and 10: GENERAL INFORMATION ‣ Q: ‣ R: T
Page 11 and 12: GENERAL INFORMATION 1.10 Contact wi
Page 13 and 14: GENERAL INFORMATION record, with th
Page 15 and 16: GENERAL INFORMATION recommend to th
Page 17 and 18: GENERAL INFORMATION Angeles County.
Page 19 and 20: COUNTY POLICIES AND PROGRAMS and im
Page 21 and 22: COUNTY POLICIES AND PROGRAMS 2.10.1
Page 23 and 24: COUNTY POLICIES AND PROGRAMS progra
Page 25 and 26: PROPOSAL SUBMISSION REQUIREMENTS 3.
Page 27 and 28: PROPOSAL SUBMISSION REQUIREMENTS bu
Page 29 and 30: PROPOSAL SUBMISSION REQUIREMENTS bo
Page 31 and 32: PROPOSAL SUBMISSION REQUIREMENTS
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Page 37 and 38: PROPOSAL SUBMISSION REQUIREMENTS sh
Page 39 and 40: PROPOSAL SUBMISSION REQUIREMENTS b.
Page 41 and 42: PROPOSAL SUBMISSION REQUIREMENTS .5
Page 43 and 44: PROPOSAL SUBMISSION REQUIREMENTS (A
Page 49 and 50: PROPOSAL SUBMISSION REQUIREMENTS In
Page 51 and 52: SELECTION PROCESS AND EVALUATION CR
Page 53: SELECTION PROCESS AND EVALUATION CR
Page 57 and 58: APPENDIX A: SAMPLE CONTRACT RECITAL
Page 59 and 60: APPENDIX A: SAMPLE CONTRACT 8.38 LI
Page 61 and 62: APPENDIX A: SAMPLE CONTRACT STANDAR
Page 63 and 64: APPENDIX A: SAMPLE CONTRACT PARTICI
Page 65 and 66: APPENDIX A: SAMPLE CONTRACT 1.0 APP
Page 67 and 68: APPENDIX A: SAMPLE CONTRACT 2.1 Acc
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Page 85 and 86: APPENDIX A: SAMPLE CONTRACT 6.2 Con
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Page 89 and 90: APPENDIX A: SAMPLE CONTRACT breach
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Page 93 and 94: APPENDIX A: SAMPLE CONTRACT 5. Stat
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APPENDIX A: SAMPLE CONTRACT 8.31.4
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APPENDIX A: SAMPLE CONTRACT compens
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APPENDIX A: SAMPLE CONTRACT entrust
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APPENDIX A: SAMPLE CONTRACT Contrac
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APPENDIX A: SAMPLE CONTRACT 8.43 No
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APPENDIX A: SAMPLE CONTRACT • Dur
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APPENDIX A: SAMPLE CONTRACT request
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APPENDIX A: SAMPLE CONTRACT not hav
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APPENDIX A: SAMPLE CONTRACT 8.63 Wa
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APPENDIX A: SAMPLE CONTRACT 1. Pay
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APPENDIX A: SAMPLE CONTRACT • Pro
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APPENDIX A: SAMPLE CONTRACT IN WITN
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APPENDIX B: STATEMENT OF WORK TABLE
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APPENDIX B: STATEMENT OF WORK STATE
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APPENDIX B: STATEMENT OF WORK until
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APPENDIX B: STATEMENT OF WORK consi
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APPENDIX B: STATEMENT OF WORK 2.0 C
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APPENDIX B: STATEMENT OF WORK 2. Ab
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APPENDIX B: STATEMENT OF WORK • C
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APPENDIX B: STATEMENT OF WORK Syste
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APPENDIX B: STATEMENT OF WORK 4.2.4
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APPENDIX B: STATEMENT OF WORK c. Sp
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APPENDIX B: STATEMENT OF WORK by Co
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APPENDIX B: STATEMENT OF WORK made
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APPENDIX B: STATEMENT OF WORK chang
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APPENDIX B: STATEMENT OF WORK All B
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APPENDIX B: STATEMENT OF WORK When
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APPENDIX B: STATEMENT OF WORK NO DE
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APPENDIX B: STATEMENT OF WORK stora
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APPENDIX C: SOW TECHNICAL EXHIBITS
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1.0 PERFORMANCE REQUIREMENTS SUMMAR
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TECHNICAL EXHIBITS C-1 APPENDIX C:
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SOW TECHNICAL EXHIBITS C-5 APPENDIX
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058 APPENDIX C: SOW TECHNICAL EXHIB
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COUNTY OF LOS ANGELES DEPARTMENT OF
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Case Record Storage and Retrieval Services RFP (Part I)

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