Case Record Storage and Retrieval Services RFP (Part I)

APPENDIX B: STATEMENT OF WORK
currently stored at current Contractor’s facilities. The current
locations are: (1) 6277 Slauson Avenue, Los Angeles, California
90040 and(2) 5 Minson Way, Montebello, California 90640.
Contractor shall provide all trucks, material handling equipment, all
labor to load Boxes for transit and to move Boxes, all labor to
perform the initial inventory, all labor to record data into the
Inventory System as necessary, and all labor to place boxes of
Open and Closed Case Records, Special Investigation Records,
IHSS Timesheets, GR/NAFS or GR/NACF Records, and Boxes of
Court/Audit Case Records into storage at Contractor’s facility(ies).
4.1.2 Contractor shall ensure, within the same database, separate
storage and inventory tracking for each of the following categories
as outlined below and subject to change depending on the
County’s needs and with no more than 30 days notification.
Contractor shall add or delete categories of separate
storage/tracking as deemed necessary by County.
4.1.3 Contractor shall ensure separate storage and inventory tracking for
each of the following categories as outlined below:
a. Separate tracking for Open and Closed Case Records, with
open case records stored separately from closed case records
(i.e., open case records shall not be stored in the same box as
closed case records);
b. Separate storage/tracking for Special Investigation Records,
subdivided into positive and negative findings (i.e., positive
findings shall not be stored in the same box as negative
findings);
c. Separate storage/tracking for Boxes of GR/NAFS or GR/NACF
Case Records/Documents;
d. Separate storage/tracking for Boxes of IHSS Timesheets; and
e. Separate storage/tracking for Court/Audit Case Records.
4.1.3.1 Contractor shall provide tracking of Special Investigation
Records in a manner that ensures a Special
Investigation Record cannot be accessed through a
Case Record request.
4.1.3.2 Contractor shall store Boxes of Court/Audit cases in
separate categories, as directed by County, to identify
the type of Court/Audit case. (i.e., Boxes of identified
IHSS court cases shall be identified separately from
Boxes of identified CalWORKs court cases on Inventory
CASE RECORD STORAGE AND RETRIEVAL SERVICES (RFP) 2012 142