Case Record Storage and Retrieval Services RFP (Part I)

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PROPOSAL SUBMISSION REQUIREMENTS Contract Management Division, Section II Department of Public Social Services 12900 Crossroads Parkway South – East Annex, 2 nd Floor City of Industry, CA 91746-3411 It is the sole responsibility of the Proposer to see that its proposal is properly received by DPSS before the submission deadline. The Proposer shall bear all risks associated with private delivery services or with delays in the U.S. Postal Service. Submitted proposals that are not received timely nor have insufficient postage will not be considered and will be returned to the Proposer unopened. 3.5 Opening of Proposals Proposals will not be opened prior to the due date for receipt of proposals, nor will the proposals be publicly opened. However, Proposals, and all materials provided to County in response to this RFP are subject to RFP, Section 1.15, Notice to Proposers Regarding the Public Records Act. 3.6 Proposal Withdrawals All proposals shall be firm offers and may not be withdrawn for a period of one year following the last day of proposals submittal. Until the proposal submission deadline, Proposer may make corrections and submit a revised proposal. Upon expiration of the proposal submission deadline, County will not accept any changes to proposals. 3.7 Solicitation Requirements Review Any person or entity may seek a Solicitation Requirements Review by submitting RFP, Appendix E - Transmittal Form to Request a Solicitation Requirements Review to the Department conducting the solicitation as described in this Section. A request for a Solicitation Requirements Review may be denied, in the Department's sole discretion, if the request does not satisfy all of the following criteria: 1. The request for a Solicitation Requirements Review is made within ten business days of the issuance of the solicitation document; 2. The request for a Solicitation Requirements Review includes documentation, which demonstrates the underlying ability of the person or entity to submit a proposal. 3. The request for a Solicitation Requirements Review itemizes in appropriate detail, each matter contested and factual reasons for the requested review; and 4. The request for a Solicitation Requirements Review asserts either that: a. application of the minimum requirements, evaluation criteria and/or CASE RECORD STORAGE AND RETRIEVAL SERVICES (RFP) 2012 20
PROPOSAL SUBMISSION REQUIREMENTS business requirements unfairly disadvantages the person or entity; or, b. due to unclear instructions, the process may result in the County not receiving the best possible responses from prospective Proposers. The Solicitation Requirements Review shall be completed and the Department’s determination shall be provided to the requesting person or entity, in writing, within a reasonable time prior to the proposal due date. All requests for the Solicitation Requirements Review shall be submitted only via U.S. mail or in person to: Pamela Blanton, Contract Administrator Department of Public Social Services Contract Management Division 12900 Crossroads Parkway South East Annex, 2 nd Floor City of Industry, CA 91746 Facsimile (Fax) or electronic mail (email) copies will not be accepted. It is the sole responsibility of the Proposer to ensure that the, RFP, Appendix E, Transmittal Form to Request a Solicitation Requirements is timely received by DPSS. 3.8 Proposers’ Questions Proposers may submit written questions regarding this RFP by mail fax or e-mail to the individual identified below. All questions must be received by Wednesday, December 27, 2012, 5:00 p.m. (PST). All questions, without identifying the submitting company, will be compiled with the appropriate answers and issued as an addendum to the RFP. When submitting questions please specify the RFP section number, paragraph number, and page number and quote the language that prompted the question. This will ensure that the question can be quickly found in the RFP. County reserves the right to group similar questions when providing answers. Questions may address concerns that the application of minimum requirements, evaluation criteria and/or business requirements would unfairly disadvantage Proposers or, due to unclear instructions, may result in the County not receiving the best possible responses from Proposer. Questions should be addressed to: Pamela Blanton, Contract Administrator Department of Public Social Services Contract Management Division 12900 Crossroads Parkway South East Annex, 2 nd Floor City of Industry, CA 91746 PamelaBlanton@dpss.lacounty.gov CASE RECORD STORAGE AND RETRIEVAL SERVICES (RFP) 2012 21
Page 1 and 2: REQUEST FOR PROPOSALS FOR CASE RECO
Page 3 and 4: TABLE OF CONTENTS 2.10 Jury Service
Page 5 and 6: TABLE OF CONTENTS D-15 Charitable C
Page 7 and 8: GENERAL INFORMATION 1.0 GENERAL INF
Page 9 and 10: GENERAL INFORMATION ‣ Q: ‣ R: T
Page 11 and 12: GENERAL INFORMATION 1.10 Contact wi
Page 13 and 14: GENERAL INFORMATION record, with th
Page 15 and 16: GENERAL INFORMATION recommend to th
Page 17 and 18: GENERAL INFORMATION Angeles County.
Page 19 and 20: COUNTY POLICIES AND PROGRAMS and im
Page 21 and 22: COUNTY POLICIES AND PROGRAMS 2.10.1
Page 23 and 24: COUNTY POLICIES AND PROGRAMS progra
Page 25: PROPOSAL SUBMISSION REQUIREMENTS 3.
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Page 31 and 32: PROPOSAL SUBMISSION REQUIREMENTS
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Page 51 and 52: SELECTION PROCESS AND EVALUATION CR
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APPENDIX A: SAMPLE CONTRACT for Cas
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APPENDIX A: SAMPLE CONTRACT 5.0 CON
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APPENDIX A: SAMPLE CONTRACT • Cou
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APPENDIX A: SAMPLE CONTRACT 5.4.6 P
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APPENDIX A: SAMPLE CONTRACT 6.2 Con
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APPENDIX A: SAMPLE CONTRACT 7.5.3 C
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APPENDIX A: SAMPLE CONTRACT breach
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APPENDIX A: SAMPLE CONTRACT 8.7 Chi
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APPENDIX A: SAMPLE CONTRACT 5. Stat
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APPENDIX A: SAMPLE CONTRACT subcont
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APPENDIX A: SAMPLE CONTRACT becomes
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APPENDIX A: SAMPLE CONTRACT should
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APPENDIX A: SAMPLE CONTRACT subject
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APPENDIX A: SAMPLE CONTRACT 8.26.3
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APPENDIX A: SAMPLE CONTRACT compens
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APPENDIX A: SAMPLE CONTRACT Contrac
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APPENDIX A: SAMPLE CONTRACT 8.43 No
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APPENDIX A: SAMPLE CONTRACT • Dur
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APPENDIX A: SAMPLE CONTRACT request
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APPENDIX A: SAMPLE CONTRACT not hav
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APPENDIX A: SAMPLE CONTRACT 8.63 Wa
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APPENDIX A: SAMPLE CONTRACT 1. Pay
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APPENDIX A: SAMPLE CONTRACT • Pro
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APPENDIX A: SAMPLE CONTRACT IN WITN
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APPENDIX B: STATEMENT OF WORK TABLE
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APPENDIX B: STATEMENT OF WORK STATE
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APPENDIX B: STATEMENT OF WORK until
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APPENDIX B: STATEMENT OF WORK consi
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APPENDIX B: STATEMENT OF WORK 2.0 C
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APPENDIX B: STATEMENT OF WORK 2. Ab
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APPENDIX B: STATEMENT OF WORK • C
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APPENDIX B: STATEMENT OF WORK Syste
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APPENDIX B: STATEMENT OF WORK 4.2.4
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APPENDIX B: STATEMENT OF WORK c. Sp
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APPENDIX B: STATEMENT OF WORK by Co
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APPENDIX B: STATEMENT OF WORK made
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APPENDIX B: STATEMENT OF WORK All B
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APPENDIX B: STATEMENT OF WORK When
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APPENDIX B: STATEMENT OF WORK NO DE
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APPENDIX B: STATEMENT OF WORK stora
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APPENDIX C: SOW TECHNICAL EXHIBITS
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1.0 PERFORMANCE REQUIREMENTS SUMMAR
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TECHNICAL EXHIBITS C-1 APPENDIX C:
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SOW TECHNICAL EXHIBITS C-5 APPENDIX
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058 APPENDIX C: SOW TECHNICAL EXHIB
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COUNTY OF LOS ANGELES DEPARTMENT OF
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Case Record Storage and Retrieval Services RFP (Part I)

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