Case Record Storage and Retrieval Services RFP (Part I)

SELECTION PROCESS AND EVALUATION CRITERIA
proposal in its entirety if the exceptions are material enough to deem the
proposal non-responsive.
Proposers are further notified that the County may, in its sole
determination, disqualify any Proposer with whom the County cannot
satisfactorily negotiate a Contract.
4.5.5 Staffing Plan (5%)
Evaluation of the Proposer’s staffing plan based on information provided
by the Proposer in Business Proposal, Section D.
4.6 Cost Proposal Evaluation Criteria (30% Maximum points)
The maximum number of possible points will be awarded to the lowest cost
proposal. All other proposals will be compared to the lowest cost and points
awarded accordingly.
However, should one or more of the Proposers request and be granted the Local
SBE Preference and/or Transitional Job Opportunities Preference, the cost
component points will be determined as follows:
Local SBE Preference: Eight percent (8%) of the lowest cost proposed will be
calculated, which shall not exceed $50,000, and that amount will be deducted
from the Cost submitted by all Local SBE Proposers who requested and were
granted the Local SBE Preference.
Transitional Job Opportunities Preference: Eight percent (8%) of the lowest
cost proposed will be calculated and that amount will be deducted from the Cost
submitted by all Proposers who requested and were granted the Transitional Job
Opportunities Preference.
4.7 Department's Proposed Contractor Selection Review
4.7.1 Departmental Debriefing Process
Upon completion of the evaluation, the Department shall notify the
remaining Proposers in writing that the Department is entering
negotiations with another Proposer. Upon receipt of the letter, any nonselected
Proposer may submit a written request for a Debriefing within
the timeframe specified in the letter. A request for a Debriefing may, in
the Department's sole discretion, be denied if the request is not received
within the specified timeframe.
The purpose of the Debriefing is to compare the requesting Proposer’s
response to the solicitation document with the evaluation document.
The requesting Proposer shall be debriefed only on its response.
Because contract negotiations are not yet complete, responses from
other Proposers shall not be discussed, although the Department may
inform the requesting Proposer of its relative ranking.
CASE RECORD STORAGE AND RETRIEVAL SERVICES (RFP) 2012 Page 47