Case Record Storage and Retrieval Services RFP (Part I)

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. County may disqualify a Proposer if: PROPOSAL SUBMISSION REQUIREMENTS • references fail to substantiate Proposer’s description of the services provided; or • references fail to support that Proposer has a continuing pattern of providing capable, productive and skilled personnel, or • the Department is unable to reach the point of contact with reasonable effort. It is the Proposer’s responsibility to inform the point of contact of normal working hours. .4 Proposer’s Financial Capability (Business Proposal, Section B.4) Proposer must provide adequate documentation on the financial status of the firm to ensure that the firm will continue in business through the period of the Contract and can finance the cost of adequate personnel and support requirements. This includes, but is not limited to, the following: 1. Copies of the company’s current and prior two fiscal years (for example 2011 and 2010) financial statements. Statements should include the company’s assets, liabilities and net worth. At a minimum and to the extent possible, include the Balance Sheet (Statement of Financial Positions), Income Statement (Statement of Operations), and the Retained Earnings Statement. If audited financial statements are available, these should be submitted to meet these requirements, and they should include an explanation of the type of audit performed (e.g., unqualified, qualified, etc.) Audited Financial statements with “unqualified opinions” are preferred. Do not submit Income Tax Returns to meet these requirements. Financial statements will be kept confidential if so stamped on each page. Failure to meet this requirement will, at minimum, result in minimal evaluation points, and may, at County discretion, result in determination of non-responsiveness. (Business Proposal, Section B.4.1) 2. List any potential commitments that may impact assets, lines of credit, guarantor letters, etc., and that may affect the Proposer’s ability to perform the contract. (Business Proposal Section, B.4.2) The Proposer must complete and include the following Required Forms: a. Prospective Contractor References, Form D-2 Proposer must provide five references where the same or similar scope of services was provided. CASE RECORD STORAGE AND RETRIEVAL SERVICES (RFP) 2012 32
PROPOSAL SUBMISSION REQUIREMENTS b. Prospective Contractor List of Contracts, Form D-3 The listing must include all Public Entities contracts for the last three years. Use additional sheets if necessary. c. Prospective Contractor List of Terminated Contracts, Form D-4 Listing must include contracts terminated within the past three years with a reason for termination. .5 Proposer’s Pending Litigation and Judgments (Business Proposal, Section B.5) Identify by name, case and court jurisdiction any pending litigation in which Proposer is involved, or judgments against Proposer in the past five years. Provide a statement describing the size and scope of any pending or threatening litigation against the Proposer or principals of the Proposer. .6 Willingness to Provide Other Information (Business Proposal, Section B.6) Proposer must provide a statement as to its willingness to provide the County with any other information the County determines is necessary for an accurate determination of the prospective Proposer’s qualifications to perform service. 3.12.7 Proposers Methodology (Business Proposal, Section C) Present a description of the methodology the Proposer will use to meet Contract work requirements. Describe in detail how the services will be performed to meet the intent of the SOW. The methodology should include, but not be limited to the following Subsections. .1 Approach to the Statement of Work (Business Proposal, Section C.1) – Limit to Ten (10) Pages Start-up Plan (Section C.1) Include a detailed start-up plan for provisions of Case Record Storage and Retrieval Services in accordance withal specification outlined in this RFP, Appendix B, Statement of Work, Section 4.0 Specific Tasks & Deliverables, including training, acquisition or use of a facility/facilities, equipment, etc., as described below: • Describe a plan at no cost to the County to transfer and inventory approximately 10 million case records and a minimum of 600,000 boxes of other records/documents for the current contractor, input of inventory data onto the Inventory System and placement of all case records and boxes in storage by contract effective date. CASE RECORD STORAGE AND RETRIEVAL SERVICES (RFP) 2012 33
Page 1 and 2: REQUEST FOR PROPOSALS FOR CASE RECO
Page 3 and 4: TABLE OF CONTENTS 2.10 Jury Service
Page 5 and 6: TABLE OF CONTENTS D-15 Charitable C
Page 7 and 8: GENERAL INFORMATION 1.0 GENERAL INF
Page 9 and 10: GENERAL INFORMATION ‣ Q: ‣ R: T
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Page 17 and 18: GENERAL INFORMATION Angeles County.
Page 19 and 20: COUNTY POLICIES AND PROGRAMS and im
Page 21 and 22: COUNTY POLICIES AND PROGRAMS 2.10.1
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APPENDIX C: SOW TECHNICAL EXHIBITS
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1.0 PERFORMANCE REQUIREMENTS SUMMAR
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TECHNICAL EXHIBITS C-1 APPENDIX C:
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SOW TECHNICAL EXHIBITS C-5 APPENDIX
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058 APPENDIX C: SOW TECHNICAL EXHIB
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COUNTY OF LOS ANGELES DEPARTMENT OF
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Case Record Storage and Retrieval Services RFP (Part I)

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