Case Record Storage and Retrieval Services RFP (Part I)

APPENDIX A: SAMPLE CONTRACT
8.31.4 Contractor shall comply with Auditor Controller Contract
Accounting and Administration Handbook.
8.31.5 Disallowed Costs
The County may withhold payments if the Contractor has
failed to refund unspent funds or funds spent for disallowed
costs relating to any DPSS contract that the Contractor has
with the County. The County shall require the Contractor to
pay and the Contractor agrees to pay the full amount of the
Contractor liability to the County or the State for such audit
exceptions as were caused by the Contractor, upon demand
by the County at any time after completion of the grievance
procedures at the Contractor level. The County shall notify
the Contractor of any disallowed costs.
8.31.6 Fiscal Policies/Procedures
8.32 Force Majeure
The Contractor shall be required to adhere to strict fiscal and
accounting standards and must comply with Title 29 Code of
Federal Regulation (CFR) Part 97 – Uniform Administrative
Requirements for State and Local Governments and the
applicable Office of Management and Budget (OMB)
Circular(s), which may include but is not limited to, the Cost
Principles of the Office of Management and Budget (OMB)
Circular A-21 for Educational Institutions, OMB Circular A-87
for State, Local and Indian Tribal Governments, OMB
Circular A-122 for Non-profit Organizations, OMB circular A-
102 for Grants and Cooperative Agreements with State and
Local Government agencies, OMB circular A-133 for Audits
of State, Local Governments and Non-Profit Organizations.
And OMB Circular A-110 for Uniform Administrative
Requirements for Grants and Agreements with Institutions of
Higher Education, hospitals, and other Non-profit
Organizations.
8.32.1 Neither party shall be liable for such party's failure to
perform its obligations under and in accordance with this
Contract, if such failure arises out of fires, floods,
epidemics, quarantine restrictions, other natural
occurrences, strikes, lockouts (other than a lockout by such
party or any of such party's subcontractors), freight
embargoes, or other similar events to those described
above, but in every such case the failure to perform must
be totally beyond the control and without any fault or
CASE RECORD STORAGE AND RETRIEVAL SERVICES (RFP) 2012 Page 99