Case Record Storage and Retrieval Services RFP (Part I)

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APPENDIX A: SAMPLE CONTRACT storage charge for those received or created on or after the 16 th of the service month. 5.2.3 Contractor shall add continuing inventory and new inventory numbers together (i.e., the continuing inventory and the new inventory as detailed in paragraphs 5.2.1 and 5.2.2 above) and shall deduct from the total, and not bill County for the following: 5.2.3.1 Contractor shall deduct and not bill County for the number of Boxes permanently removed from the inventory (i.e., for destruction, or for any other reason, as determined by County) on or before the 15 th of the month. 5.2.4 Contractor shall bill one fee only for the processing of a duplicate record, as outlined in Statement of Work, Section 4.0 Specific Tasks, Subsection 4.3.4, regardless of the number of records combined in one transaction. 5.2.4.1 Contractor shall not charge a data entry fee when updating the inventory system to reflect that records have been combined as a result of duplicate processing. 5.2.4.2 Contractor shall not charge both a fee for processing a new case record into storage and a duplicate record fee on the same case record. A fee shall be charged for duplicate processing when it is determined a record being sent to storage must be combined with an existing record in storage. 5.3 Invoicing Contractor shall prepare and submit monthly invoices, in the format and categories outlined in Attachment B, SOW, Technical Exhibits B-3, B-4 and B-5, Sample Invoices Format, each in an original and one copy, to the County Contract Administrator within 15 calendar days following the end of the month in which services were provided or payment may be delayed. Each invoice shall be supported by back-up documentation to validate the invoice amounts. This documentation shall include, but not be limited to, the following: CASE RECORD STORAGE AND RETRIEVAL SERVICES (RFP) 2012 Page 74
APPENDIX A: SAMPLE CONTRACT • County Transmittal Forms documenting new Case/Special Investigation Records and Boxes received from County offices for the service month; • County Transmittal Forms documenting Refilled Case/Special Investigation Records and Boxes received from County offices for the service month; and • Contractor Delivery Manifests (supported by County Retrieval Request documentation) listing all Case/Special Investigation Record and Box retrievals requested, retrieved and delivered, including all emergent deliveries and undeliverable retrieval requests. 5.3.1 The Contractor shall invoice the County only for providing the tasks, deliverables, goods, services, and other work specified in Attachment A, Statement of Work and elsewhere hereunder. The Contractor shall prepare invoices, which shall include the charges owed to the Contractor by the County under the terms of this Contract. The Contractor’s payments shall be as provided in Attachment C - Pricing Sheet, and the Contractor shall be paid only for the tasks, deliverables, goods, services, and other work approved in writing by the County. If the County does not approve work in writing no payment shall be due to the Contractor for that work. 5.3.2 The Contractor’s invoices shall be priced in accordance with Attachment C - Pricing Sheet. 5.3.3 The Contractor’s invoices shall contain the information set forth in Attachment A - Statement of Work describing the tasks, deliverables, goods, services, work hours, and facility and/or other work for which payment is claimed. 5.3.4 All invoices under this Contract shall be submitted in two copies to the following address: 5.4 Payment Processing Department of Public Social Services Contract Management Division/Section II County Contract Administrator 12900 Crossroads Parkway South, 2 nd Floor City of Industry, CA 91746-3411 Payment to the Contractor will be made monthly in arrears at the amounts specified in this Contract, provided that the Contractor is CASE RECORD STORAGE AND RETRIEVAL SERVICES (RFP) 2012 Page 75
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REQUEST FOR PROPOSALS FOR CASE RECO
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TABLE OF CONTENTS 2.10 Jury Service
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TABLE OF CONTENTS D-15 Charitable C
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GENERAL INFORMATION 1.0 GENERAL INF
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GENERAL INFORMATION ‣ Q: ‣ R: T
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GENERAL INFORMATION 1.10 Contact wi
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GENERAL INFORMATION record, with th
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GENERAL INFORMATION recommend to th
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GENERAL INFORMATION Angeles County.
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COUNTY POLICIES AND PROGRAMS and im
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COUNTY POLICIES AND PROGRAMS 2.10.1
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COUNTY POLICIES AND PROGRAMS progra
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PROPOSAL SUBMISSION REQUIREMENTS 3.
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PROPOSAL SUBMISSION REQUIREMENTS bu
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APPENDIX A: SAMPLE CONTRACT • Pro
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APPENDIX A: SAMPLE CONTRACT IN WITN
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APPENDIX B: STATEMENT OF WORK TABLE
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APPENDIX B: STATEMENT OF WORK STATE
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APPENDIX B: STATEMENT OF WORK until
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APPENDIX B: STATEMENT OF WORK consi
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APPENDIX B: STATEMENT OF WORK 2.0 C
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APPENDIX B: STATEMENT OF WORK 2. Ab
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APPENDIX B: STATEMENT OF WORK • C
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APPENDIX B: STATEMENT OF WORK Syste
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APPENDIX B: STATEMENT OF WORK 4.2.4
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APPENDIX B: STATEMENT OF WORK by Co
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APPENDIX B: STATEMENT OF WORK made
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APPENDIX B: STATEMENT OF WORK All B
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APPENDIX B: STATEMENT OF WORK When
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APPENDIX B: STATEMENT OF WORK NO DE
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APPENDIX B: STATEMENT OF WORK stora
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APPENDIX C: SOW TECHNICAL EXHIBITS
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1.0 PERFORMANCE REQUIREMENTS SUMMAR
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TECHNICAL EXHIBITS C-1 APPENDIX C:
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SOW TECHNICAL EXHIBITS C-5 APPENDIX
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058 APPENDIX C: SOW TECHNICAL EXHIB
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COUNTY OF LOS ANGELES DEPARTMENT OF
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Case Record Storage and Retrieval Services RFP (Part I)

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