Case Record Storage and Retrieval Services RFP (Part I)

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APPENDIX A: SAMPLE CONTRACT not in default under any provision of the Contract and has submitted a complete and accurate statement of payment due with documentation attached supporting the statement of payment due. County will not be liable for invoices submitted more than one year after services are rendered. Contractor will not be reimbursed by the County for those services. 5.4.1 Contractor shall prepare and submit a monthly invoice for Case Record Storage and Retrieval Services as per Attachments B-3, B-4 and B-5 to this Contract, Sample Monthly Invoice Format. Each invoice shall be submitted in an original and one copy, along with the Monthly Management Report (MMR) and supporting documentation, to the County Contract Administrator (CCA) designated in Attachment S within 15 calendar days after the end of the month in which services were provided or payment may be delayed. Invoice shall be sent to: Department of Public Social Services Contract Management Division/Section II County Contract Administrator 12900 Crossroads Parkway South, 2 nd Floor City of Industry, CA 91746-3411 5.4.2 The County shall review the invoice/attachments and make payment adjustments as allowed by Contract (i.e., for deductions, etc.) and authorize payment of an accurate invoice as soon as possible after receipt of the Contractor’s billing. The County will make a reasonable effort to effect payment to the Contractor within 30 days from receipt of an invoice that is accurate as to form and content. 5.4.3 For invoicing purposes, the Contractor shall clearly identify this Contract as “Case Record Storage and Retrieval Services.” 5.4.4 The County may delay the last payment due hereunder until six months after the termination of the Contract. The Contractor shall be liable for payment on 30 days written notice of any offset authorized by the Contract not deducted from any payment made by the County to the Contractor. 5.4.5 If this Contract is awarded to a Federal, State or local government agency, public university, public college or other public educational institution, Contract payment will be effected using an actual cost method of reimbursement. CASE RECORD STORAGE AND RETRIEVAL SERVICES (RFP) 2012 Page 76
APPENDIX A: SAMPLE CONTRACT 5.4.6 Prior to receiving final payment hereunder, Contractor shall submit a signed, written release discharging the County, its officers and employees, from all liabilities, obligations, and claims arising out of or under the Contract, except for any claims specifically described in detail in such release. 5.4.7 The County shall not be liable for billings submitted one year or more after any services rendered under this Contract. 5.4.8 The Contractor shall not be entitled to payment or reimbursement for any tasks or services performed, nor for any incidental or administrative expenses whatsoever incurred in or incidental to performance hereunder, except as specified herein. Assumption or takeover of any of the Contractor’s duties, responsibilities, or obligations, or performance of same by any entity other than the Contractor, whether through assignment, subcontract, delegation, merger, buyout, or any other mechanism, with or without consideration for any reason whatsoever, shall occur only with the County’s express prior written approval. 5.4.9 The Contractor shall maintain a system of record keeping that will allow the Contractor to determine when it has incurred seventy-five percent (75%) of the total contract authorization under this Contract. Upon occurrence of this event, the Contractor shall send written notification to DPSS at the address herein provided in Section 8.0, Terms and Conditions, Subsection 8.52.8 herein, and Attachment S, County’s Administration. 5.5 No Payment for Services Provided Following Expiration/ Termination of Contract The Contractor shall have no claim against County for payment of any money or reimbursement, of any kind whatsoever, for any service provided by the Contractor after the expiration or other termination of this Contract. Should the Contractor receive any such payment it shall immediately notify County and shall immediately repay all such funds to County. Payment by County for services rendered after expiration/termination of this Contract shall not constitute a waiver of County’s right to recover such payment from the Contractor. This provision shall survive the expiration or other termination of this Contract. CASE RECORD STORAGE AND RETRIEVAL SERVICES (RFP) 2012 Page 77
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REQUEST FOR PROPOSALS FOR CASE RECO
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TABLE OF CONTENTS 2.10 Jury Service
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TABLE OF CONTENTS D-15 Charitable C
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GENERAL INFORMATION 1.0 GENERAL INF
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GENERAL INFORMATION ‣ Q: ‣ R: T
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GENERAL INFORMATION 1.10 Contact wi
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GENERAL INFORMATION record, with th
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GENERAL INFORMATION recommend to th
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GENERAL INFORMATION Angeles County.
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COUNTY POLICIES AND PROGRAMS and im
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COUNTY POLICIES AND PROGRAMS 2.10.1
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COUNTY POLICIES AND PROGRAMS progra
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PROPOSAL SUBMISSION REQUIREMENTS 3.
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PROPOSAL SUBMISSION REQUIREMENTS bo
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APPENDIX B: STATEMENT OF WORK TABLE
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APPENDIX B: STATEMENT OF WORK STATE
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APPENDIX C: SOW TECHNICAL EXHIBITS
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1.0 PERFORMANCE REQUIREMENTS SUMMAR
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TECHNICAL EXHIBITS C-1 APPENDIX C:
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SOW TECHNICAL EXHIBITS C-5 APPENDIX
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COUNTY OF LOS ANGELES DEPARTMENT OF
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Case Record Storage and Retrieval Services RFP (Part I)

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