Case Record Storage and Retrieval Services RFP (Part I)

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GENERAL INFORMATION • Has no record of unsatisfactory performance, lack of integrity or poor business ethics, as required by California Operations Manual Section 23- 601.243. 1.6 County Rights & Responsibilities The County has the right to amend the RFP by written addendum. The County is responsible only for that which is expressly stated in the solicitation document and any authorized written addenda thereto. Such addendum shall be made available to each person or organization which County records indicate has received this RFP. Should such addendum require additional information not previously requested, failure to address the requirements of such addendum may result in the Proposal not being considered, as determined in the sole discretion of the County. The County is not responsible for and shall not be bound by any representations otherwise made by any individual acting or purporting to act on its behalf. 1.7 Contract Term The Contract term shall be for a period of five years. The Contract is expected to commence on July 1, 2013, the start date is subject to change at the convenience of the County, following approval by the Los Angeles County Board of Supervisors (Board) and upon execution by the parties. A transition period of 30 days will commence upon execution of the Contract, to allow the transfer of cases to the new Contractor and to provide training to the Contractor's staff. Direct case record storage and retrieval services shall commence effective 30 days after execution of the Contract. Appendix A, Sample Contract, Section 4.0, provides additional information regarding the proposed term of the contract. 1.8 Contractor’s Monthly Flat Fee The Contractor’s monthly flat fee shall remain firm and fixed for each service area for the five-year term of the Contract for performing the services, as set forth in Appendix D, RFP Required Forms, Form D-11 “Pricing Sheet”. The County may, consistent with any County or State budget reductions should they occur, re-negotiate the Contract Rates 1.9 Days of Operation The Contractor shall be required to provide Case Record Storage and Retrieval Services, Monday through Friday, from 8:00 a.m. To 5:00 p.m. The Contractor is not required to provide services on County-recognized holidays. The County’s Contract Administrator will provide a list of the County holidays to the Contractor at the time the Contract is approved, and annually, at the beginning of the calendar year. CASE RECORD STORAGE AND RETRIEVAL SERVICES (RFP) 2012 4
GENERAL INFORMATION 1.10 Contact with County Personnel All contact regarding this RFP or any matter relating thereto must be in writing and may be mailed or e-mailed as follows: Pamela Blanton, Contract Administrator Department of Public Social Services Contract Management Division 12900 Crossroads Parkway South East Annex, 2 nd Floor City of Industry, CA 91746 Or PamelaBlanton@dpss.lacounty.gov If it is discovered that Proposer contacted and received information from any County personnel, other than the person specified above, regarding this solicitation, County, in its sole determination, may disqualify their proposal from further consideration. 1.11 Final Contract Award by the Board of Supervisors Notwithstanding a recommendation of a Department, agency, individual, or other, the Board of Supervisors retains the right to exercise its judgment concerning the selection of a proposal and the terms of any resultant agreement, and to determine which proposal best serves the interests of the County. The Board is the ultimate decision making body and makes the final determinations necessary to arrive at a decision to award, or not award, a contract. 1.12 Mandatory Requirement to Register on County’s WebVen Prior to a contract award, all potential Contractors must register in the County’s WebVen. The WebVen contains the Vendor’s business profile and identifies the goods/services the business provides. Registration can be accomplished online via the Internet by accessing the County’s home page at http://lacounty.info/doing_business/main_db.htm. Contractor must register using Commodity Code No. 52505. Commodity Code No. 52505 consists of: a) Code No. 505 assigned to Archival Storage Materials (Acid Free); and b) Sub-Code No. 05 assigned to Case Record Storage and Retrieval Services. 1.13 County Option to Reject Proposals The County may, at its sole discretion, reject any or all proposals submitted in response to this RFP. The County shall not be liable for any costs incurred by the Proposer in connection with the preparation and submission of any proposal. The County reserves the right to waive inconsequential disparities in a submitted proposal. CASE RECORD STORAGE AND RETRIEVAL SERVICES (RFP) 2012 5
Page 1 and 2: REQUEST FOR PROPOSALS FOR CASE RECO
Page 3 and 4: TABLE OF CONTENTS 2.10 Jury Service
Page 5 and 6: TABLE OF CONTENTS D-15 Charitable C
Page 7 and 8: GENERAL INFORMATION 1.0 GENERAL INF
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APPENDIX C: SOW TECHNICAL EXHIBITS
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1.0 PERFORMANCE REQUIREMENTS SUMMAR
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COUNTY OF LOS ANGELES DEPARTMENT OF
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Case Record Storage and Retrieval Services RFP (Part I)

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