Case Record Storage and Retrieval Services RFP (Part I)

COUNTY POLICIES AND PROGRAMS
program with a description of their program components designed to
assist program participants, number of past program participants, and
any other information requested by a contracting Department.
2.14.2 Transitional Job Opportunities vendors must request the preference in
their solicitation response and may not receive the preference until their
certification has been affirmed by the applicable Department. County
must verify the Transitional Job Opportunity vendor certification prior to
applying the preference. Sanctions and financial penalties may apply to
a Proposer that knowingly and with intent to defraud seeks to obtain or
maintain certification as a Transitional Job Opportunities vendor.
2.14.3 To request the Transitional Job Opportunities Preference, Proposer
must complete the Transitional Job Opportunities Preference Application
in Appendix D, RFP Required Forms, Form D-16 and submit it along
with all supporting documentation with their proposal.
2.15 Contractor’s Obligations as a “Business Associate” Under the Health
Insurance Portability and Accountability Act of 1996 and Health
Information Technology for Economic and Clinical Health Act
Contractor shall be required to comply with the Administrative Simplification
requirements of the federal Health Insurance Portability and Accountability Act of
1996 (HIPAA) as in effect and as may be amended, and with applicable
provision of the Health Information Technology for Economic and Clinical Health
(HITECH) Act, as contained in Appendix A, Sample Contract, Section 9.0,
Unique Terms and Conditions, Subsection 9.1, and Appendix N.
2.16 Proposer’s Charitable Contributions Compliance
2.16.1 California’s “Supervision of Trustees and Fundraisers for Charitable
Purposes Act” regulates receiving and raising charitable contributions.
Among other requirements, those subject to the Charitable Purposes
Act must register. The 2004 Nonprofit Integrity Act (SB 1262, Chapter
919) increased Charitable Purposes Act requirements. Prospective
Contractors should carefully read RFP, Appendix L, Background and
Resources: California Charities Regulations. New rules cover California
public benefit corporations, unincorporated associations, and trustee
entities and may include similar foreign corporations doing business or
holding property in California. Key Nonprofit Integrity Act requirements
affect executive compensation, fund-raising practices and
documentation. Charities with over $2 million of revenues (excluding
funds that must be accounted for to a governmental entity) have new
audit requirements.
2.16.2 All prospective contractors must determine if they receive or raise
charitable contributions which subject them to the Charitable Purposes
Act and complete the Charitable Contributions Certification, Form D-15
as set forth in Appendix D, RFP Required Forms. A completed Form D-
15 is a required part of any agreement with the County.
CASE RECORD STORAGE AND RETRIEVAL SERVICES (RFP) 2012 17