Case Record Storage and Retrieval Services RFP (Part I)

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PROPOSAL SUBMISSION REQUIREMENTS Include with your questions, the following identifying statement on the outside of the envelope: “Questions: RFP CMD# 12-06 for Case Record Storage and Retrieval Services” After the Mandatory Proposers’ Conference, no further questions (verbal or written) will be accepted and no verbal answers provided. All written questions submitted by the deadline and all verbal questions received at the Proposers’ Conference will be responded to in writing and mailed to all firms/persons who requested this RFP. To ensure Proposers receive this information as quickly as possible, we invite interested vendors to visit the RFP’s direct website for updates: http://dpss.lacounty.gov/dpss/contracts/default.cfm 3.9 Mandatory Proposers Conference A Mandatory Proposers Conference will be held to discuss the RFP. County staff will respond to questions from potential Proposers. The conference is scheduled as follows: Proposers’ Conference will be held on: 3.10 Proposals’ Submission Date: January 07, 2013 Time: 1:30 a.m. Address: DPSS Administrative Headquarters 12900 Crossroads Parkway, East Annex Conference Room 153 City of Industry, CA 91746 1. All proposals must be typewritten using Arial print, font size 12 on 8 1/2" x 11" white papers, doubled-sided, and submitted in a three ring binder. No erasures permitted. Mistakes shall be crossed out and corrections typed, dated and initialed. 2. Proposers shall submit a separate Proposal (one original and four copies) per each service area Proposer intends to propose for. 3. The original Business Proposal as described in RFP Section 3.12 below and the required four copies shall be enclosed in a sealed envelope or box, plainly marked in the upper left-hand corner with the name and address of the Proposer and bear the words: “BUSINESS PROPOSAL FOR CASE RECORD STORAGE AND RETRIEVAL SERVICES RFP CMD# 12-06" 4. The original Cost Proposal as described in RFP Section 3.13, and the required four copies must be submitted in a separately sealed envelope or CASE RECORD STORAGE AND RETRIEVAL SERVICES (RFP) 2012 22
PROPOSAL SUBMISSION REQUIREMENTS box, plainly marked in the upper left-hand corner with the name and address of the Proposer and bear the words: “COST PROPOSAL FOR CASE RECORD STORAGE AND RETRIEVAL SERVICES RFP CMD# 12-06" It is the sole responsibility of the submitting Proposer to ensure that its proposal is received on or before the submission deadline. Submitting Proposers shall bear all risks associated with delays in the U.S. Mail. 3.11 Preparation of the Proposal Two separate proposals must be submitted - a Business Proposal and a Cost Proposal. All Proposals must be bound and submitted in the prescribed format. Any Proposal that deviates from this format may be rejected without review at the County’s sole discretion. In preparing the written proposal, the Proposer should ensure that the proposal responds completely and thoroughly to all requirements set forth in this RFP. The objective of the proposal submission is for DPSS to ascertain the Proposer’s ability to meet or exceed the required service level. In addition, specific information is requested from all Proposers to ensure that the proposals can be fairly compared and evaluated in a standard manner. Only information that is contained in the written proposal will be evaluated. Proposals must adhere to the specified page limits. The County may, in its sole discretion, disregard any pages over the limits. The one original proposal must be labeled as “Original” on the cover page. Copies must be labeled on the cover page as “Copy 1 of 4,” “Copy 2 of 4,” etc., as appropriate. The Proposal is written in English and all numerical data furnished are in foot, pound, and second system of units of measurement. Additionally, a minimum of four separate CDs, containing files in Adobe Acrobat 7.0 Professional format, shall be labeled and submitted for each Proposal as follows: • Business Proposal (may be submitted on as many CDs to accommodate a complete Business Proposal) • Cost Proposal • Financial Statement • Documents/pages identified as trade secrets, proprietary and/or confidential, if none, so state. Proposers shall observe the requirements set forth in this Section 3.0, Proposal Submission Requirements, in the preparation of their proposal and shall agree to provide the County with any additional information necessary for an accurate CASE RECORD STORAGE AND RETRIEVAL SERVICES (RFP) 2012 23
Page 1 and 2: REQUEST FOR PROPOSALS FOR CASE RECO
Page 3 and 4: TABLE OF CONTENTS 2.10 Jury Service
Page 5 and 6: TABLE OF CONTENTS D-15 Charitable C
Page 7 and 8: GENERAL INFORMATION 1.0 GENERAL INF
Page 9 and 10: GENERAL INFORMATION ‣ Q: ‣ R: T
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Page 13 and 14: GENERAL INFORMATION record, with th
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APPENDIX C: SOW TECHNICAL EXHIBITS
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1.0 PERFORMANCE REQUIREMENTS SUMMAR
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TECHNICAL EXHIBITS C-1 APPENDIX C:
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COUNTY OF LOS ANGELES DEPARTMENT OF
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Case Record Storage and Retrieval Services RFP (Part I)

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