Case Record Storage and Retrieval Services RFP (Part I)

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2.16.3 In Form D-15, prospective contractors certify either that: COUNTY POLICIES AND PROGRAMS • they have determined that they do not now receive or raise charitable contributions regulated under the California Charitable Purposes Act, (including the Nonprofit Integrity Act) but will comply if they become subject to coverage of those laws during the term of a County agreement, - OR - • they are currently complying with their obligations under the Charitable Purposes Act, attaching a copy of their most recent filing with the Registry of Charitable Trusts. 2.16.4 Prospective County contractors that do not complete Form D-15 as part of the solicitation process may, in the County’s sole discretion, be disqualified from contract award. A County contractor that fails to comply with its obligations under the Charitable Purposes Act is subject to either contract termination or debarment proceedings or both. (County Code Chapter 2.202) 2.17 Defaulted Property Tax Reduction Program The prospective contract is subject to the requirements of the County’s Defaulted Property Tax Reduction Program (“Defaulted Tax Program”) (Los Angeles County Code, Chapter 2.206). Prospective Contractors should carefully read RFP, Appendix M, Defaulted Tax Program Ordinance and the pertinent provisions of the Sample Contract, Appendix A, Subsection 8.63 and 8.64, both of which are incorporated by reference into and made a part of this solicitation. The Defaulted Tax Program applies to both Contractors and their Subcontractors. Proposers shall be required to certify that they are in full compliance with the provisions of the Defaulted Tax Program and shall maintain compliance during the term of any contract that may be awarded pursuant to this solicitation or shall certify that they are exempt from the Defaulted Tax Program by completing Certification of Compliance with The County’s Defaulted Property Tax Reduction Program, RFP, Appendix D, RFP Required Forms, Form D-17. Failure to maintain compliance, or to timely cure defects, may be cause for termination of a contract or initiation of debarment proceedings against the non-compliance contractor (Los Angeles County Code, Chapter 2.202). Proposals that fail to comply with the certification requirements of the Defaulted Tax Program will be considered non-responsive and excluded from further consideration. CASE RECORD STORAGE AND RETRIEVAL SERVICES (RFP) 2012 18
PROPOSAL SUBMISSION REQUIREMENTS 3.0 PROPOSAL SUBMISSION REQUIREMENTS This Section contains key project dates and activities as well as instructions to Proposers in how to prepare and submit their proposal. 3.1 County Responsibility The County is not responsible for representations made by any of its officers or employees prior to the execution of the Contract unless such understanding or representation is included in the Contract. 3.2 Truth and Accuracy of Representations False, misleading, incomplete, or deceptively unresponsive statements in connection with a proposal shall be sufficient cause for rejection of the proposal. The evaluation and determination in this area shall be at the Director’s sole judgment and his/her judgment shall be final. 3.3 RFP Timetable The timetable for this RFP is as follows: • Release of RFP .................. 12/18/12 • Written Questions Due .................. 12/27/12 • Request for a Solicitation Requirements Review Due .................. 01/03/13 • Mandatory Proposers Conference .................. 01/07/03 • Questions and Answers Released .................. 01/16/13 • Proposals due by 12:00 p.m., Pacific Standard Time ................. 01/22/13 Proposers are advised that updates, including addenda(s), will be provided via US mail. Additionally, all required RFP documents, including addenda(s), and references will be posted at the DPSS Request for Proposals website at: http://dpss.lacounty.gov/dpss/contracts/default.cfm and at the following County contracting website: http://doingbusiness.lacounty.gov/main_db.htm. 3.4 Proposal Deadline Proposals are due and must be received in the DPSS office no later than 12:00 p.m., (PST) Tuesday, January 22, 2013. DURING THE RFP SUBMISSION PERIOD, PROPOSALS WILL BE ACCEPTED MONDAY THROUGH THURSDAY ONLY FROM 8:00 AM. To 5:00 PM. (PST). Any proposals received after the scheduled closing time will not be accepted and shall be returned to the sender unopened. Facsimile (Fax) or electronic mail (email) copies will not be accepted. The Proposer(s), or designee(s), must timely mail or hand-deliver both the Business Proposal(s) and Cost Proposal(s) to: CASE RECORD STORAGE AND RETRIEVAL SERVICES (RFP) 2012 19
Page 1 and 2: REQUEST FOR PROPOSALS FOR CASE RECO
Page 3 and 4: TABLE OF CONTENTS 2.10 Jury Service
Page 5 and 6: TABLE OF CONTENTS D-15 Charitable C
Page 7 and 8: GENERAL INFORMATION 1.0 GENERAL INF
Page 9 and 10: GENERAL INFORMATION ‣ Q: ‣ R: T
Page 11 and 12: GENERAL INFORMATION 1.10 Contact wi
Page 13 and 14: GENERAL INFORMATION record, with th
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Page 17 and 18: GENERAL INFORMATION Angeles County.
Page 19 and 20: COUNTY POLICIES AND PROGRAMS and im
Page 21 and 22: COUNTY POLICIES AND PROGRAMS 2.10.1
Page 23: COUNTY POLICIES AND PROGRAMS progra
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Page 51 and 52: SELECTION PROCESS AND EVALUATION CR
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APPENDIX A: SAMPLE CONTRACT request
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APPENDIX A: SAMPLE CONTRACT 1. Pay
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APPENDIX A: SAMPLE CONTRACT IN WITN
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APPENDIX B: STATEMENT OF WORK TABLE
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APPENDIX B: STATEMENT OF WORK STATE
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APPENDIX B: STATEMENT OF WORK 2.0 C
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APPENDIX B: STATEMENT OF WORK Syste
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APPENDIX B: STATEMENT OF WORK 4.2.4
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APPENDIX B: STATEMENT OF WORK made
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APPENDIX B: STATEMENT OF WORK All B
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APPENDIX C: SOW TECHNICAL EXHIBITS
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1.0 PERFORMANCE REQUIREMENTS SUMMAR
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TECHNICAL EXHIBITS C-1 APPENDIX C:
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SOW TECHNICAL EXHIBITS C-5 APPENDIX
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058 APPENDIX C: SOW TECHNICAL EXHIB
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COUNTY OF LOS ANGELES DEPARTMENT OF
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Case Record Storage and Retrieval Services RFP (Part I)

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