FY 2012 Operating Budget and FY 2013-2017 Financial ... - Septa

Business Services
PROCUREMENT AND SUPPLY CHAIN MANAGEMENT
Principal Responsibilities
Compliance and Support Services – Provides coordination and enforcement of
SEPTA’s Compliance with Federal, State and local funding agency regulations for
approved capital projects, planning studies and other non-operating projects. Participates
in updating standard form contracts, the procurement manual and related policy
instructions. Provides analytical, budgetary, system administration and enhancements,
and contract processing support for the department. Administers Authority-wide programs
such as e-procurement, electronic stockless stationary and the Material
Management/Purchasing system. Responsible for maintenance, enhancement and
control of the asset recovery process for the Authority.
Contract Administration – Responsible for “cradle to grave” contract administration of
construction, technical, professional services and vehicle/special service contracts
including assembling of bid packages, solicitations, awards, and post-award
administration (change orders, disputes and closeout). Responsible for handling the
Authority’s relationship with contractors including negotiations, contractual obligations of
both parties and settling performance disputes.
Purchasing and Resource Control – Responsible for the purchase/lease of parts,
material, equipment, supplies, and services utilized by the Authority, except for major
vehicle procurements. Provides cost savings through value analysis and negotiations,
and expedites orders with suppliers. Provides direct field support to Maintenance
Directors and shop personnel. Performs requirements planning for vehicle overhaul
programs and various maintenance projects.
Supply Chain Management – Responsible for storeroom operations, warehousing,
distribution, and inventory replenishment. Leads integrated planning meetings with
operational areas to ensure short and long term material requirements are understood.
Performs analysis, forecasting and identification of inventory needs to determine
adequate stocking levels at a minimum carrying cost in support of repairs and services
utilized by the Authority. Directs receiving, documenting, storing, issuing, tracking and
inventorying of all stock material for the Authority’s diversified fleet and infrastructure
maintenance. Coordinates and controls the Authority-wide inventory reduction program.
DISADVANTAGED BUSINESS ENTERPRISE (DBE) PROGRAM
Principal Responsibilities
DBE Certification – Represent the Authority as a managing member of the State of
Pennsylvania’s Unified Certification Program (PA UCP) and is one of five principal DBE
certifying agencies within the State of Pennsylvania for the program.
DBE Compliance – Establishes goals for applicable projects, reviews bids/proposals and
monitors projects for goal attainment, and ensures equitable treatment to DBEs
performing on contracts.
DBE Program Outreach – Provides assistance, guidance and resources to small
businesses interested in pursuing contracting opportunities; coordinates internal and
external outreach events; facilitates workshops and networking events for prime
contractors and DBEs.
SEPTA Fiscal Year 2012 Operating Budget 86