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Appendix B: Document Manager<br />

Free Text Searching<br />

Understanding Basic<br />

Text Searching<br />

You can use basic text searching, or querying, to<br />

find information in documents within<br />

Documentation Manager. There are a number of<br />

special characters used in basic text searching which<br />

will help narrow or increase search results.<br />

Normally, the more narrow a search, the less<br />

ambiguous and more precise search results become,<br />

making it easier to find the correct information. As<br />

a search gets broader, the longer the search results<br />

list becomes.<br />

Different types of basic text searching are available,<br />

depending on the needs of the search.<br />

Exact Phrase Matching<br />

If a search is meant to find only exact matches for<br />

the text entered, exact word or phrase matching<br />

should be used. This is the most simple search, or<br />

query, which returns exactly the information<br />

requested.<br />

For example, the following searches really mean:<br />

Searching for<br />

thymidine synthesis<br />

cyclohexane<br />

Wildcard Searching<br />

Returns<br />

documents with<br />

the words thymidine<br />

synthesis in that order,<br />

with no words between<br />

in a document’s text.<br />

the word cyclohexane in<br />

a document’s text.<br />

If a prefix or a suffix for a word is either unknown<br />

or variable, wildcard characters become useful in a<br />

free text search to return all words with the same<br />

word root. Wildcard characters can be used in a<br />

basic text search when searching for all documents<br />

that contain a part of a word. This kind of search<br />

typically returns more matches to search criteria<br />

than the exact phrase search.<br />

<strong>ChemOffice</strong> Enterprise Workgroup & Databases 2005 Document Manager Free Text Searching • 249<br />

Understanding Basic Text Searching

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