Fiscal Year 2013 Recommended Budget Book - Lake County

Facilities Development and ManagementMission Statement:To design, construct and maintain safe, clean and energy efficient County facilities that enhance employee achievement andinstill a sense of pride and dedication throughout the County, with a spirit of teamwork and pledge of excellence. To providecentralized control of major construction and renovation projects for County facilities and to provide for central planning andoversight of all facilities and capital construction matters.Program Descriptions:• The Facilities Administration Division provides oversight forthe various County construction projects, as well as financial,managerial and architectural support for the Facilities Divisions,other County Departments, Constitutional Officers, and othergroups as directed by the Board of County Commissioners.• The Facilities Management Division provides services relatedto the maintenance and daily management of completedfacilities, as well as providing input into the designs for newstructures, additions, and renovations. The FacilitiesMaintenance Section oversees the repair, maintenance andproper operation and efficiency of air quality systems in allCounty buildings, and also works to ensure proper care is taken to retain the value and appreciation of existing facilities.They are responsible for contracted maintenance for county facilities, such as fire extinguisher maintenance, pressurewashing, pest/termite services and custodial and lawn maintenance contracts. The Jail and Sheriff Facilities MaintenanceSection handles the maintenance for all the Jail and Sheriff facilities. The Energy Management Section is responsible formonitoring and paying County utilities and converting to energy saving fixtures where applicable.Department Goals and Objectives:Lake County is a High Performance Organization:• The Facilities Administration Division will continue to examine business processes within the Division and theDepartment to search for areas of possible improvement. With the existing professional staffing combined withprofessional education and support from the County Manager and the Board of County Commissioners, the Division willcontinue to perform functions previously assigned to multiple staff members while maintaining the high levels ofprofessional knowledge and standards in their respective fields. The processes for initial budgeting, and for adjustmentsto the budget will allow for improved management of programs, leading to cost savings. Accuracy of budgeting andaccounting for projects will be improved, including more accurate estimating of future project costs. Long-term planningwill continue to be improved, with the Department continuing the process of updating plans as information becomesavailable. Countywide revenues are being enhanced through the expanded use of purchasing cards for projectexpenditures, streamlined invoicing and payment processes. There are potential large increases in purchasing card usagevolume and related rebates if efforts to expand beyond current use limits areapproved. Electronic invoicing and payment integration is the next step in thisprocess. There is continued strengthening of internal controls over non-contractedproject expenditures.• The Facilities Management Division continually strives to provideexceptional customer service to our internal and external customers and with thecontinued staffing and training at a level that allows a high level of performance, itis expected that customer satisfaction levels will increase.F - 57