Community Health Volunteer's Training Manual - Population Council

Module 2 Community Mobilisation and Tools
106
Recording data collected
You can make your recordings in the Community Surveillance Register.
Each month, the Community Health Volunteer records diseases and events such as births
and deaths in the Community Register. For example, cases of cerebro-spinal meningitis
(CSM) present with stiff neck and are, therefore, recorded next to the picture of a man
holding his neck as above. Each case of CSM is recorded by cancelling out one zero (0) next
to the picture.
As another example, a live birth is recorded next to the picture of the living baby. There is
one picture for each sex. Record the birth of a girl by cancelling out one zero (0) next to the
picture of the baby girl. Record the birth of a boy by cancelling out one zero (0) next to the
picture of the baby boy. Also detailed information about the newborn should be recorded in
the community register. Using the sample table below the name of parents of the newborn,
the date of birth and place of birth, and the age of the mother are recorded. The age of the
mother is essential to determine whether there is increase in teenage pregnancies and to
determine what can be done to reduce it.
Immunisations for example are recorded in a form at the back of the Community Register.
Whenever a child is given an immunisation, the volunteer should record the immunisation
given on the form next to the child’s name (see Figure 2.2.2).
Common diseases/events that volunteers should monitor
In the Community Surveillance Register, there is a list of common diseases and events
that the community volunteer has to monitor and report on. They are arranged in three
categories:
1. Child birth
2. Illness (morbidity)
3. Preventive public health events such as number of children immunised, antenatal care
services attended, growth monitoring/nutrition, prenatal care services etc.
The volunteer monitors these diseases/events by recording them in the Community
Surveillance Register. Sample of the birth and death registers on Boxes 2.2.3 and 2.2.4.