Community Health Volunteer's Training Manual - Population Council

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Phases of meetings 1. 2. 3. 4. Traditionally every meeting has three stages. These stages are: Planning or preparatory phase Meeting phase Follow up or Action phase to fulfill decisions made at the meeting. Exercise 3.3.1 Objective 1. To demonstrate how to organise meetings Time: 20minutes Questions 1. As in the SHOWED approach. 2. Using the SHOWED approach discuss two role plays in Box 3.3.1 and 3.3.2. Box 3.3.1: Use ‘SHOWED’ to guide discussion S- What did you See? H- What did you Hear? O- Is that happening in Our community? W- Why is it happening? E- Have you Experienced it before? D- What can we/you Do about it? Managing Community Resources Instructions to the Facilitator 1. Organise participants to role-play demonstrating a well organised meeting and a poorly organised one 2. Observe the two role-plays. 3. Guide discussions using the SHOWED Approach. Meetings can be time consuming. If you are able to properly manage your time at meetings you would be able to get things done with many time you set for yourself. Box 3.3.2: Scenario One Poorly planned meeting In this role play the chair person of the Village Health Committee gets up from bed in the morning and remembers that the committee had not met for the past 6 months. Yet he has been receiving reports that malaria cases among the children in the community are increasing. Moreover, the CHV had complained to him that the sale of ITNs had greatly reduced. He sends for the CHV who happens to be the secretary to the VHC, and asks him to go round and call other members of the committee for a meeting at 2pm. 167
Module 3 The Work of the Health Committee 168 Box 3.3.3: Scenario Two Well planned meeting In this role play, the chairman of the VHC, his secretary, and the other committee members meet at their two weekly debriefing sessions. The purpose of the meeting is to discuss the progress of the health of the community. The CHV informs them about the recent low patronage of ITNs and the steady increase in malaria fever among the children in the community. The VHC decides to organise a community meeting to share this information and decide on strategies to intensify the sale of ITNs. At the meeting the chairman and his team read their previous minutes and discuss salient issues and outstanding actions to be taken. They then plan and agree on the agenda for the meeting, which is to take place in fourteen days. This is written down by the secretary. The date, time, duration, and venue for the community meeting are agreed upon. They also agree on when to arrange for the gong-gong to be beaten and how many times it should be beaten. The CHV is asked to contact the CHO to supply ITNs to be sold after the meeting and also to organise the women’s group leaders to designate those who will sell the nets. Topic 2 Managing and accounting for resources Managing and accounting for community resources Resources are stock of supplies and assets. These can be classified as materials, money, people and minutes or time needed for a particular purpose. In planning to undertake any meaningful activity, you would need to identify the resources that you need. Then, you assess the resources that are readily available in the community before you look outside for these. When, for instance, there is the need to organise a community durbar for a health promotional activity, the volunteer plans with people to ensure success. Various assignments would be given to identified groups or individuals. Some of the assignments would be to locate and prepare the venue for the durbar. Others would undertake chores like sweeping, arranging chairs and sitting arrangements, preparing refreshments and serving. These people form the human resource. When there is the need to serve refreshments after the durbar, money would be required to purchase the items. Items like posters, visual aids, samples of promotional items for health e.g. insecticide treated nets (ITNs), iodated salt, etc. for display, are referred to as material resources. Again, the date and time for the function are resources that should be properly planned to suit all of the key people. It is important that the CHV keeps proper records of all resources of money and materials that he is given to prepare for the meeting. After the meeting, the CHV assesses his records and properly accounts to the VHC and the CHO all the moneys and materials that he might have been given.
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USAID UNITED STATES AGENCY I N T E
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© 2009 The Population Council, Inc
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Preface iv The Community-based Heal
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Acknowledgements vi The Ministry of
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viii MDGs Millennium development go
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x Module 4 The work of Community He
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Module 1 The CHPS Concept Module Ov
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Community Health Volunteer's Training Manual - Population Council

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