Network Statement 2014 - ProRail

4.4.1.3.3 Determination of allocationProRail, in consultation with Keyrail and freight transporters, makes an estimate of the anticipated adhocapplications for freight transport and private passenger transport in accordance with conformSection 13 of the Railway Capacity Allocation Decree.The annual timetable is recorded in Donna BD (train paths), Emma (stabling capacity at railway yards)and RADAR (maintenance roster and incidental possessions); the applicable data is entered in thecapacity allocation report. This states which capacity is allocated to the applicants and which capacityis reserved for which type of use (including works). This document will form part of the AccessAgreement yet to be concluded with the titleholders. The titleholder then acquires the user right to thecapacity assigned to the titleholder under the terms of the capacity allocation report.During the 2014 Timetable, large-scale works will take place in several building phases at important atinfrastructural nodes. ProRail assumes that the capacity on the available infrastructure for the 2014Timetable will be allocated by December 2013. In case of permanent changes to the infrastructureduring the timetable year through the completion of newbuild and modernisation projects, as a resultof which the allocated capacity no longer matches the changed infrastructure, the capacity located inthe annual timetable will be reallocated in line with timetable process rules.Railway undertakings to which capacity has been allocated may not transfer such capacity to othertitleholders. Capacity holders can have another railway undertaking carry out work on stabled stock,without such being regarded as the transfer of capacity to another railway undertaking.4.4.1.4 Allocation in the ad hoc phaseApplications by titleholdersa. Ad hoc applications are submitted in the same way as in the annual timetable allocation process.Capacity applications that concern more than one manager can be submitted to the One-Stop-Shop. The One-Stop-Shop will on request coordinate the handling of those applications with themanagers of the other networks. It is also possible to have ProRail coordinate changes in aninternational timetable in connection with possessions by ProRail or elsewhere. Capacity forinternational pre-arranged paths on freight corridors can be requested from the corridor one-stopshops.b. Titleholders can submit ad hoc applications in two ways.- Digital: ProRail makes two applications available for digital ad hoc capacity applications,namely VPT/Donna (applications for train paths only >52/36 hrs before departure) and ISVL(for shorter-term applications, until half an hour before departure). Applications made viaVPT/Donna are granted immediately and without further confirmation if the requestedcapacity, in accordance with the timetable design standards, is compatible with the earliercapacity take-up recorded in VPT/Donna, and if the applicant respects the possessions laiddown in the annual timetable or Radar (also if these are not yet processed in VPT/Donna).In case of applications made via ISVL, the applicant will receive a confirmation or refusalfollowing processing by ProRail. The processing time can be the subject of a performancescheme. If two or more applications via ISVL compete for the same capacity, that capacity willbe allocated to the earliest application.- In writing (by letter, fax or e-mail) to ProRail One-Stop-Shop, up to 5 working days before thedate on which the capacity is required. This term of 5 working days enables ProRail to processthe applications and corresponds with the legally prescribed term within which ProRail mustrespond to submitted ad hoc applications. If two or more applications made in writing competefor the same capacity, the capacity will be allocated to the earliest application. The applicantwill receive notice of confirmation or refusal within the set term. Acceptance depends onwhether the requested capacity can be aligned with the capacity allocation already recorded inVPT/Donna. The titleholder making a written application accepts the possibility that therequested capacity is allocated in the period between submission and processing of theapplication to a digital application made via VPT/Donna.c. Ad hoc capacity applications can compete with earlier agreed capacity. In that case, this can onlybe allocated with the permission of the party to whom the capacity was originally allocated.d. The ad hoc allocated capacity is recorded in the data files. The processed ad hoc applications canperiodically be grouped and included in a change sheet. Inclusion in a change sheet is solely anNetwork Statement 2014 Combined Network - version 1.0 dated 9 January 2013 page 53