NAVFAC P-300 Management of Transportation Equipment

(4) Cost Account Codes (CACs) not directly associated to a specific
Navy-owned (CESE) item should be shown as a line entry, after the Alpha "O thru Z"
subtotal lines of data (see Figure 4-1-6). These CACs include, but are not limited to,
6460 (Reimbursable Maintenance), 6560 (Reimbursable Operations), 6650 (Service
Contracts), 6290 and 6490 (Accident costs), and 6870 (Gas Tax refund). These
special CAC line entries plus Column 22 (SLEP) costs are shown to provide specific
man-hour and cost data for budgeting and accounting purposes, but are not considered
part of routine transportation maintenance and operations. CACs in the 6600 series
(leased vehicles) are subtotaled at the CAC level for summary information at Alpha
Groups "A-N" and "O-Z".
(5) Run totals of each column as shown.
Note: 6?Z0 and 6?Z1 accounts will be ignored since gross values (vice net values) are
required.
4-1.9 Maintenance Scheduling
4-1.9.1 Scheduling and Shop Control. An effective and efficient maintenance
program requires the establishment and upkeep of a preventive maintenance
scheduling system and a sound shop control procedure. Vehicles and equipment shall
be scheduled for inspection and servicing in accordance with the time, mileage, and
operating hours prescribed in paragraph 4-1.10.4. As a minimum, the schedule shall
ensure that each vehicle is inspected for safety in accordance with paragraph 4-
1.10.4.a at least every 12 months or 12,000 miles, whichever occurs first. The
schedule can be formulated by determining each vehicle's estimated annual miles, then
divide by the manufacturer's recommended service interval. This will determine the
number of service intervals per year for each vehicle. Dividing the number of working
days per year (250) by the number of service intervals per year will develop the number
of working days between each inspection or the designated inspection group for each
vehicle. From this determination a schedule can be established providing a quota of
vehicles for inspection daily that will provide a balanced shop workload. A
Vehicle/Equipment Service Record form should be used to record service intervals and
service performed. This form should include: USN, EC, make, model, year, estimated
annual miles/hours; and columns for type of service, date, cumulative mileage or hours,
miles or hours of operation, and miles or hours operated or a specified interval.
4-1.9.2 Shop Workload. Adequate control demands positive direction of shop
workloads. The best method for accomplishing positive direction of shop workload is to
identify and keep current the following information:
a. Available work force by work center;
b. Vehicles/equipment awaiting input by work center;
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