NAVFAC P-300 Management of Transportation Equipment

2.8.4 DBOF Requirements Procedures. CESO will provide detailed guidance to
DBOF activities for submission of their requirements in the August/September timeframe
prior to the start of the fiscal year in which the equipment is to be procured.
a. Activity Review and Submission. Replacement requirements for equipment
in Line Items XB, XC, XH, and XJ are to be submitted to CESO Code 15L2 with a copy to
the applicable TEMC. Submission should be provided by a funded Military Standard
Requisition and Issue Procedures (MILSTRIP) requisition in message or letter format,
including the equipment code and type designator, item description, quantity of each
item, unit cost, and total cost of each item. Although the activity requirements will be
based on a combination of mission requirements, equipment condition, and various other
criteria, the following applies:
(1) Requirements must be within the current Inventory Objectives (IOs).
(2) All requirements must meet replacement criteria as set forth in
paragraph 2.7 and the CASEMIS Descriptive Reference File (available through direct
access to CASEMIS, the cognizant TEMC, or Navy-provided software).
(3) Established policy shall be to request equipment replacements from
the standard family of equipment items listed in the CASEMIS Descriptive Reference
Table. When requesting equipment items ending in zero zero (“00”), procedures set
forth in paragraph 2.8.3.a(4) apply.
b. Indefinite Delivery Type Contracts/Requirements Contracts. Selected items
of construction equipment are available from the Defense Supply Center, Columbus
(DSCC) on Indefinite Delivery Type Contracts (IDTC). The General Services
Administration has awarded requirements contracts for a variety of other equipment,
including medium and heavy trucks, fire trucks, trailers, trash and recycling vehicles,
wreckers, standard aerials, pole and line trucks with auger, High Mobility Multipurpose
Wheeled Vehicles (HMMWV), lubrication and fuel service trucks, and police transport
vans. CESO will consolidate and process any requirements received by MILSTRIP
submission for equipment available on these contracts. Personnel in the Shore and
Fleet CESE Division of CESO are familiar with what items of equipment are being
offered and the available options. However, activities which hold their own procurement
funds may order this equipment directly from DSCC and GSA.
c. TEMC Review. A copy of each requirement submission, along with any
“Non-Standard” Vehicle Description/Justification Sheets, Crane Data Sheets, and Truck
Tractor Data Sheets should be forwarded to the applicable TEMC. TEMCs will review
the submission and advise both the activity and CESO of any recommended changes.
d. Reimbursable Work. CESO’s processing effort for DBOF CESE
requirements will be done on a reimbursable basis. This is implemented through a
surcharge applied to the equipment acquisition cost.
2-23