NAVFAC P-300 Management of Transportation Equipment

(6) Name and telephone number (commercial and Defense Switched
Network (DSN)) of the contact at the activity.
(7) Purchase option, if applicable.
(8) Vehicle support through GSA IFMS, if applicable. Include Billing Office
Address Code (BOAC). (If the activity does not already have a BOAC number assigned,
a number may be requested from your local GSA region.)
b. Procedure when the TEMC authorizes leasing from commercial sources.
When leasing from a commercial source, activities should first consider leasing
automobiles and light trucks from the centralized open-end leases which the Navy
negotiates annually with major commercial leasing companies. Vehicles may be
obtained from the indefinite quantity contracts using DD Form 1155. Vehicles can be
leased off these contracts without further competition.
(1) Vehicle Hire Contracts. For leases from commercial sources for
periods exceeding 60 days, a Standard Form 33, Solicitation, Offer, and Award is
required. Contract procedures and forms are prescribed in the COMNAVFACENGCOM
Contracting Manual, NAVFAC P-68. The activity commanding officer may authorize the
solicitation, and Form DD 1155 should be used as the contract document. Requirements
for the lease of vehicles shall be consolidated to the extent feasible and invitations for
bids shall be requested on a competitive basis with award going to the lowest
conforming bidder.
(2) Buses. Full-time charter of buses may be considered to satisfy
regularly scheduled and recurring requirements when Navy-owned equipment is not
available or economical to use to meet operational demands. Requirements of less than
four hours per day that require a full-time driver are likely prospects. Also, cyclic
requirements of nine or less months per year may present a favorable bus charter
situation in that the cost of paying full-time drivers (12 months) may be avoided. Charter
bus service is considered a contract to provide specified bus service vice a contract to
provide a specific vehicle and therefore does not require a vehicle IO. The use of
commercial buses is advocated for the movement of large groups of personnel for
distances in excess of the activity's established POD. Commercial bus use is also
recommended where the need is occasional and to satisfy peak requirements.
c. Insurance and Maintenance for Hired Vehicles
(1) Invitation to bid solicitations and resulting contracts for leased vehicles
shall provide for self-insurance or as otherwise prescribed by applicable portions of
Subpart 28.3 of the FAR. The contractor shall warrant that the contract price includes no
cost for insurance for which the Government is responsible.
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