NAVFAC P-300 Management of Transportation Equipment

control. COMNAVFACENGCOM is also the Navy point of contact for the conduct of
studies and participation in the establishment of GSA Fleet Management Centers and
Systems. Vehicle support through GSA's Interagency Fleet Management System
(IFMS), in general, will only be provided when a cost study under the provisions of
PL 99-272 has determined GSA should provide all administrative vehicles. However,
activities may be able to obtain minimal vehicle support from their local GSA Fleet
Management Centers, subject to availability of vehicles. If the local Fleet Management
Center (FMC) can provide vehicles, include this information in the request to the TEMC.
Accordingly, if vehicles are not available at the regional level, they may be leased
commercially with the TEMC's approval.
2.9.4 Limitations. Motor vehicle leases are governed by certain legislative constraints
and economic considerations including the Balance of Payments Program. Restrictions
are described in the COMNAVFACENGCOM Contracting Manual (NAVFAC P-68) and
the Federal Acquisition Regulation (FAR). Annual appropriation acts may contain
additional restrictions.
a. Sedan and Station Wagon Lease. The lease of sedans and station wagons
is limited to compact/subcompact types. An exception is permitted when, on the basis of
documentation forwarded through established channels, the CNO approves the use of
larger sedans or station wagons as essential to an activity's mission. Lease
specifications shall conform to the design, weight, equipment and accessory
specifications that are employed for the purchase of Navy compact/subcompact sedans
and station wagons. This does not prohibit contractors from providing optional
equipment not required by the specification in order to increase resale value.
b. Lease IOs. The number of long-term motor vehicle leases shall not exceed
the lease IO. However, a leased unit may be applied to a Navy-owned IO when
Navy-owned equipment is planned/desired or pending conversion of IO from
Navy-owned to lease. Requests for lease IOs or changes thereto shall be submitted in
accordance with paragraph 2.2.2 in the same manner as for Navy-owned vehicles.
Increases in vehicle lease IOs must be accompanied by a statement from the requiring
activity that funding is available to cover the increased cost. Any decrease requested in
existing passenger motor vehicle lease IOs may not be automatically exchanged for
Navy-owned passenger vehicle IOs because the number of Navy-owned passenger
carrying vehicles are controlled separately by specific language in the annual DoD
Appropriations Act.
c. New Requirements. Activities are responsible for forecasting vehicle
requirements to support new or expanded mission assignments and include them in their
IO and requirements review in time to meet the new requirement. When notifications of
new mission assignments do not allow sufficient time to acquire new vehicles in the
required time frames, the following alternatives should be considered before requesting
lease authority:
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