NAVFAC P-300 Management of Transportation Equipment

4-1.9.5 Preparation of Maintenance Forms
a. Operator's Inspection Guide and Trouble Report (NAVFAC 9-11240/13).
The Operator's Inspection Guide and Trouble Report is used by operators of motor
vehicles to indicate the items they are required to inspect before and after operation. It
also serves as a means of transmitting information regarding deficiencies detected
during inspection or operation. The following procedures are prescribed for field
application of this form. (See Appendix H, Figure H-22.)
(1) The operations dispatcher issues a form to the operator at the time of
vehicle assignment.
operation.
(2) The operator inspects each item listed on the form before, and after
(3) The operator indicates by a check mark any item that does not
function properly. The "Remarks" space may be used for items not listed, or for
additional information concerning deficiencies indicated by a check mark.
(4) The operator turns in the form to the operations dispatcher at the end
of each day unless a deficiency is discovered that would require immediate attention by
a mechanic.
(5) The operations dispatcher forwards the forms that indicate
deficiencies to the maintenance branch for appropriate action. Other forms may be
destroyed.
(6) The work input section refers the NAVFAC 9-11240/13 (Operators
Report) to the service writer or maintenance supervisor who determines if the
deficiencies noted on the form require immediate attention, or if correction may be
safely deferred until the next scheduled inspection. If the correction is deferred, the
form is attached to the Service Record Card so that the deficiency may be described on
the SRO (NAVFAC 9-11200/3A) at the time the SRO is prepared for the next scheduled
inspection.
b. Shop Repair Order (SRO). NAVFAC 11200/3A (Shop Repair Order) is a
three-part set (see Appendix H, Figure H-23). Each SRO set consists of an original
white, green, and yellow copy. Activities utilizing computer generated SROs (i.e.,
PCTransport, NFTS, etc.) shall develop local procedures for SRO copy distribution.
Space is provided for indicating description and identification of equipment, statistical
and cost coding, standard and actual hours, and scheduling and dispatching
information. The SRO is used to:
(1) Specifically authorize and control repair work on all types of CESE,
including authorization to requisition necessary repair parts from shop stores;
4-1-27