NAVFAC P-300 Management of Transportation Equipment

• An activity projected funding level for planning purposes and to specifically
assist in the selection/prioritization of requirements. It must be emphasized
that the funding levels are projections which more than likely will change
during the programming and budget process.
• A CASEMIS Equipment Code Descriptive Reference Table that includes a
complete list of NAVFAC 6-digit equipment codes to be used for the
requested requirements. Only equipment codes/types included in the table
should be requested. The Descriptive Reference Table designates the
equipment codes/types for "Standard Family of Equipment" items. It also
provides the estimated unit cost of equipment to be used in developing the
requirements list that falls within the projected funding amount.
a. Activity Review and Submission. Activities shall conduct the review and
submit requirements by letter or through direct access to CASEMIS. Requirements data
will be submitted only for equipment that falls within the projected funding level. The 6digit
equipment code must be specified for each requested requirement. The
requirements are to be integrated into a single priority sequence for all P-1 lines for both
procurement years. Priority numbers should begin with "1" through the total number of
equipment requirements submitted and each number should be used only once. Priority
"1" will represent the most urgent requirement, priority "2" the next most urgent, etc. To
the extent possible within the constraints of budget guidance and availability of funding,
equipment procured will be in accordance with the needs and priorities identified by the
activity. Program budget reductions are implemented by deleting, on an equitable basis,
the lowest priority items unless a budget cut is aimed at a P-1 line specifically. In that
case, the lowest priorities within that P-1 line are reduced. Therefore, activity established
priorities should represent the relative importance of the requirements to ensure that the
highest priorities are funded. While the selection of requirements will be based on a
combination of mission requirements, priority of assignment, equipment condition and
other factors, the following criteria apply:
(1) Care should be taken to ensure that the requested requirements are
consistent with the authorized IO. It is assumed that all equipment on hand fills an
authorized IO or is excess to activity needs. Excess equipment (equipment over IO) will
not be replaced.
(2) The CESE budget is prepared for the review cycle 15 months prior to
the budget year. Therefore, care must be taken to realistically evaluate activity needs in
the long term. Application of the replacement criteria must consider the timing of the
budget/procurement cycle. As a practical matter, there is only one annual procurement
cycle after approval of the budget and release of appropriations. Input from the
administration, operation, and maintenance branches of the transportation division as
well as prior planning should eliminate, or keep to a minimum, the need for any
adjustment during the procurement cycle.
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