NAVFAC P-300 Management of Transportation Equipment

When the part is issued, line through the received date (column 6) with a yellow
marker pen to show that the part is no longer in the bin. If the received part is for a
deadlined piece of equipment, notify the Maintenance Supervisor who decides if
enough parts are available to restart work on the vehicle.
Each time an Equipment Repair Order (ERO) is issued, the Cost Control/DTO
Clerk checks the Repair Parts Summary Sheets to determine if parts are stored in the
DTO bin for the USN number. If so, the Cost Control/DTO Clerk attaches a note to the
ERO to alert the Shop Supervisor who shall ensure that the parts are either used or
returned to Supply. The DTO bin for the PM group that was worked through the shop
yesterday should be empty today, because all parts should have been used or returned
to Supply. The only exception is when all the required parts have not been received for
a vehicle.
5.7.2 Direct Turnover Status-Keeping Records. Each department that orders
material is required to maintain records to manage and control requisitions. This
information must be maintained in a standardized and logical manner, since log
procurement lead times and periodic rotation of units and personnel increase the
changes that the part will be received by someone who did not originally place the
order. The unit's Cost Control/DTO Clerk shall maintain the maintenance shop's DTO
records.
When requesting status from Supply, the Cost Control/DTO Clerk must be able
to identify the requisition number in which he is interested. Accurate DTO records
allow the Cost Control/DTO Clerk to identify the USN numbered equipment for which
each part was ordered. The DTO repair parts status keeping system described in the
paragraphs that follow provide excellent accountability with minimum effort. This
system consists of two records designed to be used together: (1) the DTO Log (Figure
5-3), and (2) the Repair Parts Summary Sheet (Figure 5-4). These records may be
kept in the form of a book or a loose-leaf binder. In addition, a secure area to store
received parts must be available.
Dept.
No.
Julian Date PMG USN NSN Desc. Qty. PRI Req. No. Rec'd.
0001 3003 01 48-00123 2815-00-739-6098 Valve 1 C 4010-2111
0002 3003 01 48-00123 2815-00-962-5622 Spring 1 C 4010-2112
0003 3010 06 96-11031 2810-00-950-8385 Injector 6 A
FIGURE 5-3. Direct Turnover (DTO) Log
5-16