OLD PARLIAMENT HOUSE AND CURTILAGE HERITAGE MANAGEMENT PLAN 2008–2013

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9. Events and Tourism Permitted Action Schedule Part C – Implementation Tools Old Parliament House and Curtilage Heritage Management Plan 2008–2013 173 ■■theatrical effects such as smoke or dry ice ■■use of natural materials such as dirt, sand, real plants ■■use of high-risk materials such as spray paint ■■visitor access to non-public zones ■■use of non-public areas such as the roof by external contractors ■■removal of Movable Heritage Zone objects ■■after hours access by staff, contractors, volunteer speakers and visitors ■■filming and photography (Media, non-media, public) ■■flower arrangements ■■banners, signage and other promotional materials ■■event training for staff and volunteers. 5 ACTIVITIES Activities associated with events and tourism at OPH include, but are not limited to: ■■presentations / displays ■■seminars ■■conference presentations / talks ■■conferences ■■concerts ■■training ■■catering ■■filming and photography ■■media and media activities ■■theatrical performances ■■book signings ■■tours (guided and self guided) ■■staging ■■workshops (art making) ■■celebrations (anniversaries) 6 PLANNING AN EVENT 6.1 GENERAL ■■The overarching principle when planning an event within the OPH Building and Curtilage, is identifying and ensuring heritage fabric is protected before, during and after the running of an event. ■■Events should be planned such that more delicate objects are avoided by the visiting public; this may mean providing physical barriers and planning activities to occur away from delicate heritage fabric. ■■The condition of heritage fabric and objects should be checked before and after an event has been held. Before: to ensure the item is in good condition and robust enough to withstand the anticipated activities of the event. After: to clean, repair or record any damage. Heritage staff are to be involved in preparing heritage objects and fabric for an event. ■■Time tables should ensure that heritage objects/fabric are handled / protected before consumables and equipment are moved into the area, and not brought back into the space until pack up and cleaning is complete.
9. Events and Tourism Permitted Action Schedule Part C – Implementation Tools 174 Old Parliament House and Curtilage Heritage Management Plan 2008–2013 ■■Planning must include an assessment of the type of event and its possible effect on the heritage fabric and objects within the area. Consultation with the heritage team is required. Objects may need to be removed from an area if it is considered that the running of an event will put it at risk. Steam producing activities such as the use of steam ironing to smooth table cloths. ■■Planning should include ensuring enough staff are allocated to supervisory and heritage item handling tasks should this be required. 6.2 RISK ASSESSMENT ■■Some events may be too risky to proceed with because of the potential for physical damage. ■■A maximum number of guests able to be comfortably and safely accommodated within an area without high risk to heritage fabric especially to surfaces at bottlenecks should be considered. ■■Risk associated with the number of guests effecting the fluctuations in relative humidity and temperature on objects and fabric will need consideration. Provision of fans etc. may need to be considered. ■■Define a safe area for the storage of equipment remaining on site during an event. 6.3 CONTRACTORS ■■Contractors should be fully briefed before commencing work at OPH. A copy of the Contractor Guidelines should be issued and returned signed before event setup. ■■Contractors should visit the site prior to commencing work and undergo training sessions for all contractors and their staff prior to commencing work. ■■Ensure contractors know and follow designated access routes. ■■Continually monitor and supervise contractors whilst on site - generally this is the responsibility of the person engaging the contractor, but may occur in conjunction with a staff member from Heritage. ■■Provide attendants at doors and bottlenecks to assist and protect surfaces, doors not to be left unattended or allowed to be wedged open. ■■Ensure contractors are aware of speed and traffic restrictions in the area, and have a copy of the safe access and egress plan, (figure 2 of this schedule). ■■Ensure parking is arranged for contractors. ■■Ensure safe storage of equipment for set up and set down is discussed so that heritage fabric is not damaged by equipment being stored. ■■The process used to set up and pack up function equipment and consumables should be coordinated with the assistance of Heritage staff. This will highlight the possibility of needing to move or protect heritage objects and fabric during the set up, pack up and running of an event. 6.4 PROPOSED * Actions not outlined in this Permitted Action Schedule should be referred to the Heritage Section for further consultation. 7 THE IMPACT OF EVENTS AND TOURISM ACTIVITIES 7.1 NEED FOR NATURAL AND ARTIFICIAL LIGHTING OF SPACES AND ITEMS This impact tends to be caused inadvertently by visitors, building occupants and contractors utilising the building. Issue Photo-oxidation caused by high light levels Fabric most at risk Textiles/textile dyes, paper, leather Likely form of damage Fading, brittleness, discolouration The following table identifies a number of potential Actions associated with addressing damage from viewing.
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OLD PARLIAMENT HOUSE AND CURTILAGE
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II Governing Council foreword The O
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IV Contents Gazettal notice I Gover
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VI PART C - IMPLEMENTATION TOOLS 8.
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X Old Parliament House and Curtilag
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3. Heritage Values Part A - Context
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Old Parliament House and Curtilage
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5. Policies Part B - Management Old
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II. Implementation Plan Part C - Im
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A. Compliance Tables Part D - Appen
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C. Statements of Values Part D - Ap
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D. History of the Place Part D - Ap
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E. ICOMOS Burra Charter Part D - Ap
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F. Old Parliament House Organisatio
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G. G. Summary of Consultation Phase
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H. Risk Analysis Part D - Appendice
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L. Glossary Part D - Appendices 380
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OLD PARLIAMENT HOUSE AND CURTILAGE HERITAGE MANAGEMENT PLAN 2008–2013

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