OLD PARLIAMENT HOUSE AND CURTILAGE HERITAGE MANAGEMENT PLAN 2008–2013

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I0. Collection Management Policy Part C – Implementation Tools Old Parliament House and Curtilage Heritage Management Plan <strong>2008–2013</strong> 221 This Policy and the supporting Procedures were written by International Conservation Services (ICS), in consultation with OPH staff. 2 COLLECTION TYPES 2.1 Objective Aside from the building itself which is the prime collection ‘item’ of the OPH collection, OPH contains a number of significant collections which are an essential element of what makes it such a unique institution. The collections managed by the Heritage Section can be broadly separated into two distinct groups - the Heritage collection, and the Associated Parliamentary and Political collection (hereafter referred to as the Associated collection). The Heritage Collection is essentially everything that was a part of or used in the building prior to its closure in 1988. The Associated collection is made up of items relevant to the democratic, parliamentary and political history of Australia, including items of material culture previously associated with the building and it’s occupants, that are acquired (usually post 1992) for exhibition, interpretation, research. These include items relevant to the APMC and to assist with telling the story of Australian democracy. The Heritage Collection is protected by legislation 4,5,6 . The legislation governs how OPH manages the items within this collection and as such has ramifications for OPH staffing and resource allocation. Collections held by OPH which are used for reference and research purposes are termed the Research collection. Material in the Research collection is held in the OPH Resource Centre and in the APMC. These collections are managed by the Learning and Scholarship section of OPH. OPH also maintains a collection of props which is managed by the Exhibition Development and Delivery Section. 2.2 OPH collections 2.2.1 Heritage collection a. Furniture - Items of furniture that were part of the building pre 1988. This collection includes a sub-collection known as the ‘Reference’ furniture collection which is those items of furniture that are unique, or are the best example of a particular type of item. b. Rooms - each room of OPH is treated as a heritage ‘item’ in its own right. c. Building fragments - fittings removed from rooms (previously known as “Architectural fragments”) eg: light fittings or cupboards that were previously attached. d. Heritage finds - items found by OPH staff or contractors whilst working in the building - usually through renovations and construction work. e. Drawings and designs of the building and furnishings - original plans and drawings of the building and the fixtures and fittings within it. Some plans are held in digital format only. Copies made available in the Resource Centre for access. 2.2.2 Associated Parliamentry and Political collection a. Memorabilia b. Movable parliamentary and political material culture - primarily three-dimensional objects and artefacts c. Pictorial works, ephemera and posters - images (including multimedia), ephemera and posters that are considered significant, are unique, have high use, or their condition warrants increased levels of preservation. The status of this collection is to be reviewed annually to ascertain if it should be part of the Heritage Collection. NB There may be some Heritage Collection items that could fit into this category but are included in Furniture or Heritage Finds as they were a part of the original (pre 1988) fabric of the building. 2.2.3 Research collection a. Ephemera - items such as pamphlets, leaflets, handbills, invitations, cards, menus, junk mail, theatre programs, retail trade catalogues, etc. These items are held within the Research collection unless uniqueness, significance, levels of use or condition warrants relocation for preservation (with digital copies being made to provide access - see Section 8 Storage). b. Image collection - including photographs, prints, transparencies and multimedia. These items are held within the Research collection unless uniqueness, significance, levels of use or condition warrants relocation for preservation (with digital copies being made to provide access - see Section 8 Storage). 4 Environment Protection Biodiversity Conservation ACT 1999 5 Environment and Heritage Legislation Amendment ACT 2003 6 Environment Protection and Biodiversity Conservation Amendment Regulations 2003 (No. 1)
I0. Collection Management Policy Part C – Implementation Tools 222 Old Parliament House and Curtilage Heritage Management Plan <strong>2008–2013</strong> c. Monographs, Serials, Books and Audio-Visual material - generally purchased or donated material used primarily for reference &/or research. d. OPH archive - internally produced material eg posters, fliers, etc. e. Oral Histories - access copies held in the Resource Centre with preservation copies stored (if on tape) at the National Library of Australia or (if in file format) in accordance with current policy requirements. See also the 2007 review of the OPH Oral History Program approved by the Governing Council 7 . f. Photocopied files - from House of Representatives, Registry files and copies of other files from archives eg Department of Works building OPH. g. Posters - These items are held within the Research collection unless uniqueness, significance, levels of use or condition warrants relocation for preservation (with digital copies being made to provide access - see Section 8 Storage). h. Reports - mainly about the building or surrounds, either ‘found’ reports or reports commissioned by OPH. i. Research materials - related to the development of exhibitions, interpretive displays, tours, etc. j. Subject folders - including newspaper clippings as well as personal files, which are usually donated with Oral Histories. 2.2.4 Prop collection a. Props Material collected or copied for exhibition purposes. See the Collection Management OPH Collection Management Policy 2004 Procedures for details relating to the management of the prop collection. 2.3 OPH collection management process In general objects will be collected and used by OPH using the following processes: In general objects will be collected and used by OPH using the following processes: Receipt to indicate OPH has received the item/collection (duplicate copy given to donor, original remains at OPH) Disposal Loans Care and Acquisition & Accession Receipt use Accepted Deed of gift signed Item(s) is tagged Acquisition Team Not accepted Item(s) recorded in Accession Lots module on KE EMu and assigned an overall Acquisition Number Registered in full on either KE EMu or DB Textworks including notes on particular handling/conservation/storage/display requirements Notes on conservation treatments carried out Notes on file if an item is published etc Paperwork documenting who authorised the loan, and all the conditions of the loan Notes on file to record why it was decided to deaccession an item Notes on file to record method of disposal Returned 7 Review of the Old Parliament House Oral History Program, 2007, approved by the Governing Council
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OLD PARLIAMENT HOUSE AND CURTILAGE
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OLD PARLIAMENT HOUSE AND CURTILAGE
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II Governing Council foreword The O
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IV Contents Gazettal notice I Gover
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VI PART C - IMPLEMENTATION TOOLS 8.
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VIII Old Parliament House and Curti
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X Old Parliament House and Curtilag
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XII Old Parliament House and Curtil
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A2 insert chapter name here Part A
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1. Introduction Part A - Context 2
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2. Description Part A - Context 4 O
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3. Heritage Values Part A - Context
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4. Management Framework Part A - Co
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Old Parliament House and Curtilage
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5. Policies Part B - Management Old
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7. Implementation and Review Part B
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8. Assessment Process Part C - Impl
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9. Permitted Action Schedules Part
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C. Statements of Values Part D - Ap
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D. History of the Place Part D - Ap
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E. ICOMOS Burra Charter Part D - Ap
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F. Old Parliament House Organisatio
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G. G. Summary of Consultation Phase
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H. Risk Analysis Part D - Appendice
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J. Condition of Values Part D - App
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K.Sources of Information Part D - A
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L. Glossary Part D - Appendices 380
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OLD PARLIAMENT HOUSE AND CURTILAGE HERITAGE MANAGEMENT PLAN 2008–2013

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