OLD PARLIAMENT HOUSE AND CURTILAGE HERITAGE MANAGEMENT PLAN 2008–2013

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I0. Collection Management Policy Part C – Implementation Tools Old Parliament House and Curtilage Heritage Management Plan <strong>2008–2013</strong> 235 9 COLLECTION CARE Maintaining a collection involves practices that ensure each item remains in the most stable state possible. This includes keeping the items clean and in good repair so they can be handled, moved, copied or researched safely. This may also involve conservation treatments. 9.1 Objective Within the limitations of the OPH building, OPH will ensure the provision of appropriate conditions and levels of care for all collection items, whether in storage or on display (this includes physical and environmental conditions), and in any activities involving the use of the collections. This section of this policy document is to be reviewed following the results of the Human Impact study. 9.2 Handling OPH will ensure all staff are made aware of the unique heritage value of the items around them so they can use appropriate care when using and working with them. Movement and usage of Heritage and Associated collection items must be approved in advance by the Heritage Manager using the Heritage and Associated collection movement request form. Only Heritage staff, and suitably trained OPH personnel, will be permitted to move (or manage the move) of heritage items. Only Heritage staff can move, or permit others to move, any heritage item in store. OPH will establish and maintain a register of suitably trained personnel. OPH will use appropriately trained furniture removalists/movers to move large items of furniture. Objects having the potential to be hazardous to the public, staff, the environment or the collection will be properly handled and stored in accordance with existing safety regulations. Heritage staff are to be notified at least five working days beforehand whenever tradespeople are likely to be accessing rooms containing heritage items. OPH staff may access and use Resource Centre material at any time for use within the Resource Centre. Any staff member wanting to remove material from this area must use the Resource Centre loan documentation system (Section 4.4). Some material is restricted and/or held under controlled access. Access to this must be arranged through the Resource Centre Manager. 9.3 Collections 9.3.1 Heritage collections Heritage furniture in staff offices Whilst taking care to provide as much care as is reasonable, OPH staff will be allowed to use heritage furniture that has been selected by Heritage staff as acceptable for office use. Detailed guidelines relating to the use of heritage furniture in staff offices (eg the use of glass on the surfaces on desks) are included in the accompanying Collections Management Procedures document. All OPH staff must undertake Conservation Awareness training at least once a year. Each OPH staff member is responsible for ensuring the safety of all items of heritage furniture in their office, and must report any damage or change in condition immediately to a Heritage staff member. Further research (see Section 7) will be undertaken on the furniture to assess its significance, which may affect the use of some pieces within staff offices. Heritage furniture in public areas OPH will provide selected items of heritage furniture for use in public spaces, but will progressively cover these pieces as resources permit to protect upholstery (eg. seating in the Chambers), and will constantly monitor visitor behaviour and the condition of the items. Unless there are extraordinary reasons for doing so, or pre-existing contractual obligations, Heritage Furniture will not be used for functions or events at OPH. OPH will regularly review and monitor items on display and make any changes as necessary. Heritage furniture in the Senate and House of Representative Chambers In accepting that the chambers will continue to be used for public access, Education and Interpretation, OPH must consider the longevity of the furniture within the Chambers. Of particular concern is the upholstery on the benches as this is subjected to high use. Taking these factors into consideration OPH will:
I0. Collection Management Policy Part C – Implementation Tools 236 Old Parliament House and Curtilage Heritage Management Plan <strong>2008–2013</strong> a. avoid re-upholstering furniture, and instead will b. always use loose covers c. accept that minor colour deterioration is upholstery in an accepted part of the history of the OPH building and its contents, and so will therefore be acceptable for leather covers. In order to preserve the chambers for as long as possible for exhibition and interpretive access, and access to the broader community, OPH will progress towards the removal of all commercial functions in the Chambers. OPH will regularly monitor the fabric of the Chambers and make changes to the use of the area as appropriate. Particular aspects of the Chambers have unique requirements. These are: a. the front and side benches - all will be covered with loose leather covers (as resources permit), and opened up for public access b. the Speaker’s, Vice-Regal, Consort’s and President’s chairs - to remain out-of-bounds for public access c. conservation/preservation of the chambers - all possible means are to be considered in interpretation eg. face-to-face discussions, provision of gloves to school parties, only allowing one person per cushion, etc. d. congestion issues (especially in the Senate Chamber) - OPH to consider removing some of the benches that were inserted in 1985. OPH will regularly review and monitor items on display and make any changes as necessary. 9.3.2 Associated collection Collection care is managed by Heritage staff. Any OPH staff member using items from the Associated collection should discuss this with Heritage staff before doing so. 9.3.3 Research collection Collection care is managed by the Resource Centre Librarian. Any OPH staff member using items from the Research collection should take all reasonable care when handling these items. 9.4 Preventive Conservation OPH will establish and maintain a preventive conservation and maintenance programme to ensure the highest standard of care is given to its collections (including cleaning of permanent exhibits and ongoing housekeeping). The OPH Maintenance Manual 26 , once reviewed and updated, is to be referred to in any maintenance work on the building or collections. Preventive conservation techniques should be employed by Heritage and Resource Centre staff. This will include ensuring items are safely housed in appropriate materials and that the housing environments: a. have a stable Relative Humidity (RH) and temperature of levels prescribed by international standards b. are kept clean and organised c. are pollutant and pest free d. have appropriate lighting conditions as specified in international standards e. are monitored for extremes in RH, temperature and for pests - and inappropriate conditions rectified as soon as possible f. ultimately achieve a satisfactory compromise between the long-term preservation of the items and accessibility to public and staff. Collection items should undergo conservation/stabilisation treatments where necessary to ensure they are maintained in a stable condition. However the application of preventive conservation measures should take precedence over conservation treatments. Only a qualified conservator should be allowed to carry out conservation treatments on heritage items, and treatments should be documented in detail including photographs. 26 Old Parliament House Preventive Maintenance Programme 1998.
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OLD PARLIAMENT HOUSE AND CURTILAGE
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OLD PARLIAMENT HOUSE AND CURTILAGE
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II Governing Council foreword The O
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IV Contents Gazettal notice I Gover
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VI PART C - IMPLEMENTATION TOOLS 8.
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X Old Parliament House and Curtilag
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3. Heritage Values Part A - Context
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Old Parliament House and Curtilage
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H. Risk Analysis Part D - Appendice
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L. Glossary Part D - Appendices 380
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OLD PARLIAMENT HOUSE AND CURTILAGE HERITAGE MANAGEMENT PLAN 2008–2013

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