MOAC_Powerpoint_2016

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192 Lesson 10 3. SAVE the presentation. PAUSE. LEAVE the presentation open to use in the next exercise. Deleting a Comment You can easily remove comments from slides when they are no longer needed. If you point to a comment in the Comments pane, a Delete icon (X) appears in its upper-right corner. You can click that X to remove the individual comment. You can also use the Delete button on the Review tab to remove a comment. To quickly remove all comments, click the down arrow under the Delete button to open a menu from which you can quickly delete all comments on this slide or in this entire presentation. In this exercise, you will delete a comment. Take Note When working with documents with comments, it is good practice to save a copy of your file with the comments in it before you delete them. This way if anyone asks you who requested a change, you can pull up the other version to find out. STEP BY STEP Delete a Comment GET READY. USE the HR Review Final Version 1 presentation that is open from the previous exercise. 1. With slide 1 displayed, click Karen Jones’s first comment in the Comments pane, then click the Delete icon in the upper-right corner of the comment. The comment is removed from the slide, leaving only your first comment. 2. Go to slide 9 and then click the comment in the task pane. 3. Click the Delete button on the Review tab. The comment and your reply are removed from the slide. 4. CLOSE the Comments pane. 5. SAVE the presentation. PAUSE. LEAVE the presentation open to use in the next exercise. INCORPORATING CHANGES FROM REVIEWERS PowerPoint does not have a Track Changes feature like the one in Word, but you can receive comments and feedback from reviewers by first saving your presentation to your computer and then posting a second copy to a shared location such as OneDrive or SharePoint, or distributing copies to reviewers via email. You can ask people to make changes and add comments to the shared copy. Once they are done, you can compare and merge the shared copy with the original one saved to your computer. Take Note Some people like to share their version of the presentation via OneDrive or SharePoint and let multiple people make changes to the same document. We don’t cover document sharing in detail here but if you do work with shared documents, you will notice improved functionality in resolving conflicts in PowerPoint <strong>2016</strong>. It now provides a side-by-side comparison of the two slides so you can more easily determine which changes to keep. Comparing and Combining Multiple Presentations Comparing presentations enables you to see the differences between two similar presentation files. You can easily identify the changes that have been made to a copy of a presentation. The Compare feature merges two presentation files. You can then use the Revisions pane and the Compare group on the Review tab to see the differences between the merged versions and either accept or reject each revision. When you mark a revision for acceptance or rejection, the change is not applied immediately; changes occur only when you click End Review. In this exercise, you compare and combine two presentations.
Securing and Sharing a Presentation 193 STEP BY STEP Compare and Combine Presentations GET READY. USE the HR Review Final Version 1 presentation that is open from the previous exercise. 1. SAVE the file as HR Review Final Version 2. 2. On the Review tab, click Compare. The Choose File to Merge with Current Presentation dialog box opens. 3. Navigate to the folder containing the data files for this lesson and select HR Summary. 4. Click Merge. The presentation opens and the Comments and the Revisions task panes open. To toggle the Revisions task pane on and off, you can click the Reviewing Pane button on the Review tab of the Ribbon. 5. Go to slide 3 and then click the Revision icon on the slide. A balloon appears showing the changes to that slide (see Figure 10-4). Revision icon Revision appears on Slide Changes list Figure 10-4 Review the changes made to this slide Clipart courtesy of Microsoft List of specific changes made to slide Take Note 6. On the Review tab, click the Accept button. The changes on slide 3 are accepted. The revision icon changes to show a check mark. Notice the check boxes next to the items in the balloon. This allows you to select which changes to apply. 7. Go to slide 9 and then click the Revision icon on the slide. Mark the check box next to Diagram Content and then click Reject in the Compare group to reject the change and keep the changes Karen requested. 8. Click Next to go to slide 10, the revision is a deletion of a bullet point. Click Accept and then click Reject to change your mind. Do not confuse the Next button in the Compare group with the Next button in the Comments group. 9. Go through and accept all other changes to the presentation by clicking each slide and then selecting Accept all Changes to This Slide. Be sure NOT to do this on slides 3, 9, and 10 or you will revert to the changes you rejected. 10. On the Review tab, click End Review. A confirmation box appears; click Yes. 11. Browse through the presentation to confirm that the changes were made. The
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Microsoft Official Academic Course
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Preface III Preface Welcome to the
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Instructor Support Program V Instru
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Brief Contents VII Brief Contents L
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2 Lesson 1 The Ribbon across the to
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4 Lesson 1 STEP BY STEP Use the Rib
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6 Lesson 1 7. Click New. A list of
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8 Lesson 1 Viewing a Presentation i
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10 Lesson 1 Figure 1-9 Notes Page v
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12 Lesson 1 Figure 1-11 Two present
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14 Lesson 1 Adding Text in Outline
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16 Lesson 1 Exiting PowerPoint When
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18 Lesson 1 Project 1-2: Editing an
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20 Lesson 2 Click here for local te
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22 Lesson 2 Adding Text to a Blank
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24 Lesson 2 5. Mark the Embed fonts
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26 Lesson 2 Figure 2-6 Customizing
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28 Lesson 2 Take Note 6. On the Vie
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30 Lesson 2 Drag the slide to a new
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32 Lesson 2 4. Open the File type d
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34 Lesson 2 lecting a slide from a
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36 Lesson 2 Take Note The text from
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38 Lesson 2 STEP BY STEP Set Print
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40 Lesson 2 11. Click the Full Page
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42 Lesson 3 FORMATTING CHARACTERS T
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44 Lesson 3 STEP BY STEP Change Aut
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46 Lesson 3 Figure 3-6 Completed te
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48 Lesson 3 Format Painter Bold Tex
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50 Lesson 3 7. Click in the text pl
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52 Lesson 3 Inserting a WordArt Gra
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54 Lesson 3 Figure 3-16 The title w
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56 Lesson 3 15. Resize the box so t
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58 Lesson 3 Figure 3-20 Select a sh
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60 Lesson 3 Figure 3-23 Select a gr
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62 Lesson 3 Figure 3-26 Apply a pat
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64 Lesson 3 Figure 3-27 Correct a s
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66 Lesson 3 Knowledge Assessment Fi
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4 Designing a Presentation LESSON S
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70 Lesson 4 Clicking a theme applie
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72 Lesson 4 Figure 4-3 The Create N
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74 Lesson 4 Figure 4-5 The complete
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76 Lesson 4 Figure 4-7 Format Backg
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78 Lesson 4 LINKING TO WEB PAGES AN
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80 Lesson 4 STEP BY STEP Create Sec
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82 Lesson 4 CUSTOMIZING SLIDE MASTE
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84 Lesson 4 6. SAVE the presentatio
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86 Lesson 4 11. Click the Slide Mas
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88 Lesson 4 Figure 4-18 Select the
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90 Lesson 4 11. Click Close Master
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92 Lesson 4 Project 4-2: Organizing
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94 Lesson 5 CREATING TABLES When yo
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96 Lesson 5 12. Delete the new slid
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98 Lesson 5 STEP BY STEP Insert an
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100 Lesson 5 STEP BY STEP Paste Tab
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102 Lesson 5 Deleting Rows or Colum
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104 Lesson 5 STEP BY STEP Merge and
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106 Lesson 5 Figure 5-14 Stacked te
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108 Lesson 5 Colors available for T
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110 Lesson 5 11. Adjust column widt
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112 Lesson 6 BUILDING CHARTS Charts
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114 Lesson 6 As you saw in the prev
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116 Lesson 6 Figure 6-5 A new chart
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118 Lesson 6 STEP BY STEP Apply and
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120 Lesson 6 11. On the Chart Tools
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122 Lesson 6 Knowledge Assessment F
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7 Creating SmartArt Graphics LESSON
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126 Lesson 7 Adding Text to SmartAr
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128 Lesson 7 STEP BY STEP Convert T
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130 Lesson 7 5. Go to slide 1, clic
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132 Lesson 7 Figure 7-9 A new shape
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134 Lesson 7 Figure 7-11 The subord
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136 Lesson 7 Changing Shape Appeara
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138 Lesson 7 Converting SmartArt Wh
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8 Adding Graphics to a Presentation
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Page 154 and 155: 146 Lesson 8 Figure 8-6 The picture
Page 156 and 157: 148 Lesson 8 Left edge aligns with
Page 158 and 159: 150 Lesson 8 STEP BY STEP Adjust a
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Page 164 and 165: 156 Lesson 8 2. Click any picture i
Page 166 and 167: 158 Lesson 8 STEP BY STEP Draw and
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Page 170 and 171: 162 Lesson 8 Figure 8-20 The shapes
Page 172 and 173: 164 Lesson 8 Figure 8-21 Move the r
Page 174 and 175: 166 Lesson 8 STEP BY STEP Align Obj
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Page 180 and 181: 172 Lesson 9 12. Click Apply to All
Page 182 and 183: 174 Lesson 9 Take Note 5. Click Fly
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Page 186 and 187: 178 Lesson 9 3. Click the gray bar
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Page 190 and 191: 182 Lesson 9 Trimming a Video Clip
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Page 196 and 197: 10 Securing and Sharing a Presentat
Page 198 and 199: 190 Lesson 10 6. Click the Show Com
Page 202 and 203: 194 Lesson 10 revisions you accepte
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Page 206 and 207: 198 Lesson 10 Figure 10-7 Accessibi
Page 208 and 209: 200 Lesson 10 STEP BY STEP Modify P
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Page 218 and 219: 210 Lesson 11 Select the 3 Slides h
Page 220 and 221: 212 Lesson 11 REHEARSING AND RECORD
Page 222 and 223: 214 Lesson 11 Figure 11-6 The Recor
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Page 226 and 227: 218 Lesson 11 If you have chosen th
Page 228 and 229: 220 Lesson 11 4. Below the notes pa
Page 230 and 231: 222 Lesson 11 Editing Ink Annotatio
Page 232 and 233: 224 Lesson 11 Take Note 5. Click OK
Page 234 and 235: 226 Lesson 11 Knowledge Assessment
Page 236 and 237: 228 Lesson 11 Project 11-2: Preview
Page 238 and 239: 230 Objective Number Matrix ski
Page 240 and 241: 232 Index Objective Number Matrix s
Page 242 and 243: 234 Index resizing and moving 114-1
Page 244 and 245: 236 Index cropping 146-147 effects
Page 246 and 247: 238 Index delays 175 duration 175 F
Page 248: 240 Index Table Tools tabs 93 tabs
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