MOAC_Powerpoint_2016

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196 Lesson 10 Information bar Figure 10-5 The presentation has been marked as final 4. Click Edit Anyway. The editing commands on the Ribbon are displayed again. 5. SAVE the presentation. PAUSE. LEAVE the presentation open to use in the next exercise. Marking a presentation as final does not prevent you from ever making additional changes to a presentation. You can reverse the Mark as Final command by clicking Edit Anyway on the information bar. All features are then available to you again. PREPARING A PRESENTATION FOR DISTRIBUTION As you are preparing to distribute your presentation to other people, there are some issues to consider. For example, if the person working with your presentation uses a different version of Power- Point than you have, will he or she still have access to all the content? Will personal information from your computer be stored in the data file’s properties? In the following sections, you will learn how to control these and other factors. Checking for Compatibility Issues and Optimizing Media Compatibility If you need to share your presentation file with someone who uses PowerPoint 2003 or earlier, save it in PowerPoint 97-2003 format from the Save As dialog box. The file format is the same for PowerPoint versions 2007, 2010, 2013, and 2016 so if you need to share your work with people who use one of those versions, no special translation is usually required for the user to open and view the presentation. There are some minor compatibility issues among PowerPoint 2007, 2010, 2013, and 2016, however, and these issues might not be obvious until a user tries to use your file and encounters an error or a feature that does not work as it should. For example, PowerPoint 2013 and 2016 support more video formats than PowerPoint 2007 and 2010 did, so if the presentation includes one of the formats that their version of PowerPoint cannot use, you may have a problem. To minimize the impact of such compatibility issues, you may want to check the file for compatibility problems prior to distributing it. The Compatibility Checker will recommend fixes that will help you minimize the impact of any compatibility issues. In this exercise, you will check a presentation for compatibility issues and then save it in Power- Point 97-2003 format. STEP BY STEP Check for Compatibility Issues and Optimize Media Compatibility GET READY. USE the HR Review Final Version 3 presentation that is open from the previous exercise. 1. SAVE the file as HR Review Final Version 4. 2. Click the File tab and then click Check for Issues. A menu appears. 3. Click Check Compatibility. The Microsoft PowerPoint Compatibility Checker dialog box opens. It has found one potential issue (see Figure 10-6).
Securing and Sharing a Presentation 197 Figure 10-6 The Compatibility Checker has noted that SmartArt cannot be edited in Office versions earlier than 2007 4. Click OK. The dialog box closes. 5. Open the file Agility Media from the data files provided for this lesson and save it as Agility Media Final. 6. Click the File tab. Notice that the Optimize Compatibility button appears and is available. That is because this presentation contains an actual embedded video clip, not just a link to an online clip. 7. Click Optimize Compatibility. The Optimize Media Compatibility dialog box opens and immediately begins processing the video clip in the presentation to improve its compatibility. 8. When the optimization is complete, click Close. 9. If necessary, click the File tab, click Check for Issues, and then click Check Compatibility. The Microsoft PowerPoint Compatibility Checker dialog box opens. 10. Note the compatibility issue that the checker found: that the media clips will be saved as pictures. 11. Click OK to close the dialog box. 12. SAVE and then CLOSE the Agility Media Final presentation. Leave the HR Review Final Version 4 file open. PAUSE. LEAVE PowerPoint open to use in the next exercise. Checking for Accessibility Issues An accessible presentation is one that can be viewed by a wide variety of computer users, including those who may have disabilities that require them to use adaptive technologies such as screen reading programs. PowerPoint includes a command that checks the accessibility of your work and offers suggestions for improving it. In this exercise, you will check a presentation for accessibility issues and make corrections to it. STEP BY STEP Check for Accessibility Issues GET READY. USE the HR Review Final Version 4 presentation that is open from the previous exercise. 1. Click the File tab, click Check for Issues, and then click Check Accessibility. The Accessibility Checker pane opens (see Figure 10-7).
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Microsoft Official Academic Course
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Preface III Preface Welcome to the
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Instructor Support Program V Instru
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Brief Contents VII Brief Contents L
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2 Lesson 1 The Ribbon across the to
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4 Lesson 1 STEP BY STEP Use the Rib
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6 Lesson 1 7. Click New. A list of
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8 Lesson 1 Viewing a Presentation i
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10 Lesson 1 Figure 1-9 Notes Page v
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12 Lesson 1 Figure 1-11 Two present
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14 Lesson 1 Adding Text in Outline
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16 Lesson 1 Exiting PowerPoint When
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18 Lesson 1 Project 1-2: Editing an
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20 Lesson 2 Click here for local te
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22 Lesson 2 Adding Text to a Blank
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24 Lesson 2 5. Mark the Embed fonts
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26 Lesson 2 Figure 2-6 Customizing
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28 Lesson 2 Take Note 6. On the Vie
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30 Lesson 2 Drag the slide to a new
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32 Lesson 2 4. Open the File type d
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34 Lesson 2 lecting a slide from a
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36 Lesson 2 Take Note The text from
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38 Lesson 2 STEP BY STEP Set Print
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40 Lesson 2 11. Click the Full Page
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42 Lesson 3 FORMATTING CHARACTERS T
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44 Lesson 3 STEP BY STEP Change Aut
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46 Lesson 3 Figure 3-6 Completed te
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48 Lesson 3 Format Painter Bold Tex
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50 Lesson 3 7. Click in the text pl
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52 Lesson 3 Inserting a WordArt Gra
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54 Lesson 3 Figure 3-16 The title w
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56 Lesson 3 15. Resize the box so t
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58 Lesson 3 Figure 3-20 Select a sh
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60 Lesson 3 Figure 3-23 Select a gr
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62 Lesson 3 Figure 3-26 Apply a pat
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64 Lesson 3 Figure 3-27 Correct a s
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66 Lesson 3 Knowledge Assessment Fi
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4 Designing a Presentation LESSON S
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70 Lesson 4 Clicking a theme applie
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72 Lesson 4 Figure 4-3 The Create N
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74 Lesson 4 Figure 4-5 The complete
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76 Lesson 4 Figure 4-7 Format Backg
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78 Lesson 4 LINKING TO WEB PAGES AN
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80 Lesson 4 STEP BY STEP Create Sec
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82 Lesson 4 CUSTOMIZING SLIDE MASTE
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84 Lesson 4 6. SAVE the presentatio
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86 Lesson 4 11. Click the Slide Mas
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88 Lesson 4 Figure 4-18 Select the
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90 Lesson 4 11. Click Close Master
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92 Lesson 4 Project 4-2: Organizing
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94 Lesson 5 CREATING TABLES When yo
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96 Lesson 5 12. Delete the new slid
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98 Lesson 5 STEP BY STEP Insert an
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100 Lesson 5 STEP BY STEP Paste Tab
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102 Lesson 5 Deleting Rows or Colum
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104 Lesson 5 STEP BY STEP Merge and
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106 Lesson 5 Figure 5-14 Stacked te
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108 Lesson 5 Colors available for T
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110 Lesson 5 11. Adjust column widt
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112 Lesson 6 BUILDING CHARTS Charts
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114 Lesson 6 As you saw in the prev
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116 Lesson 6 Figure 6-5 A new chart
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118 Lesson 6 STEP BY STEP Apply and
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120 Lesson 6 11. On the Chart Tools
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122 Lesson 6 Knowledge Assessment F
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7 Creating SmartArt Graphics LESSON
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126 Lesson 7 Adding Text to SmartAr
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128 Lesson 7 STEP BY STEP Convert T
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130 Lesson 7 5. Go to slide 1, clic
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132 Lesson 7 Figure 7-9 A new shape
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134 Lesson 7 Figure 7-11 The subord
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136 Lesson 7 Changing Shape Appeara
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138 Lesson 7 Converting SmartArt Wh
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8 Adding Graphics to a Presentation
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142 Lesson 8 Take Note The number o
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144 Lesson 8 8. Click the horizonta
Page 154 and 155: 146 Lesson 8 Figure 8-6 The picture
Page 156 and 157: 148 Lesson 8 Left edge aligns with
Page 158 and 159: 150 Lesson 8 STEP BY STEP Adjust a
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Page 162 and 163: 154 Lesson 8 Removing an Image’s
Page 164 and 165: 156 Lesson 8 2. Click any picture i
Page 166 and 167: 158 Lesson 8 STEP BY STEP Draw and
Page 168 and 169: 160 Lesson 8 2. Click the horizonta
Page 170 and 171: 162 Lesson 8 Figure 8-20 The shapes
Page 172 and 173: 164 Lesson 8 Figure 8-21 Move the r
Page 174 and 175: 166 Lesson 8 STEP BY STEP Align Obj
Page 176 and 177: 168 Lesson 8 1. OPEN the Job Fair p
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Page 180 and 181: 172 Lesson 9 12. Click Apply to All
Page 182 and 183: 174 Lesson 9 Take Note 5. Click Fly
Page 184 and 185: 176 Lesson 9 STEP BY STEP Modify An
Page 186 and 187: 178 Lesson 9 3. Click the gray bar
Page 188 and 189: 180 Lesson 9 8. Navigate to the dat
Page 190 and 191: 182 Lesson 9 Trimming a Video Clip
Page 192 and 193: 184 Lesson 9 3. On the Video Tools
Page 194 and 195: 186 Lesson 9 Compressing Media If y
Page 196 and 197: 10 Securing and Sharing a Presentat
Page 198 and 199: 190 Lesson 10 6. Click the Show Com
Page 200 and 201: 192 Lesson 10 3. SAVE the presentat
Page 202 and 203: 194 Lesson 10 revisions you accepte
Page 206 and 207: 198 Lesson 10 Figure 10-7 Accessibi
Page 208 and 209: 200 Lesson 10 STEP BY STEP Modify P
Page 210 and 211: 202 Lesson 10 Figure 10-10 Set the
Page 212 and 213: 204 Lesson 10 Knowledge Assessment
Page 214 and 215: 11 Delivering a Presentation LESSON
Page 216 and 217: 208 Lesson 11 If you do not find a
Page 218 and 219: 210 Lesson 11 Select the 3 Slides h
Page 220 and 221: 212 Lesson 11 REHEARSING AND RECORD
Page 222 and 223: 214 Lesson 11 Figure 11-6 The Recor
Page 224 and 225: 216 Lesson 11 Figure 11-7 The Set U
Page 226 and 227: 218 Lesson 11 If you have chosen th
Page 228 and 229: 220 Lesson 11 4. Below the notes pa
Page 230 and 231: 222 Lesson 11 Editing Ink Annotatio
Page 232 and 233: 224 Lesson 11 Take Note 5. Click OK
Page 234 and 235: 226 Lesson 11 Knowledge Assessment
Page 236 and 237: 228 Lesson 11 Project 11-2: Preview
Page 238 and 239: 230 Objective Number Matrix ski
Page 240 and 241: 232 Index Objective Number Matrix s
Page 242 and 243: 234 Index resizing and moving 114-1
Page 244 and 245: 236 Index cropping 146-147 effects
Page 246 and 247: 238 Index delays 175 duration 175 F
Page 248: 240 Index Table Tools tabs 93 tabs
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MOAC_Powerpoint_2016

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