MOAC_Powerpoint_2016

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22 Lesson 2 Adding Text to a Blank Slide If a blank slide has one or more text placeholders, you can easily add text to the slide. To enter text, just click the sample text in the placeholder and then type your text. In this exercise, you will enter text into a blank slide’s placeholders to create a set of discussion points for a meeting of store managers. The slide you work with in this exercise has a title placeholder and a content placeholder that can hold text and other types of content. STEP BY STEP Add Text to a Blank Slide GET READY. USE the slide that is still on the screen from the preceding exercise. Take Note 1. Click the title placeholder at the top of the slide. The text Click to add title disappears and a blinking insertion point appears in the placeholder. 2. Type Discussion Points. 3. Click the text at the top of the lower placeholder. The words Click to add subtitle disappear and the insertion point appears. 4. Type Customer surveys and then press Enter to move the insertion point down to a new line. 5. Type Inventory tracking and press Enter. 6. Type Absenteeism policy and press Enter. 7. Type Break and press Enter. 8. Type Store security and press Enter. 9. Type Store closing procedures and press Enter. 10. Type Cash drawer management, then click anywhere in the blank area outside the placeholder to clear its borders from the screen. Notice that the text you entered is centered and becomes smaller as you type. That’s because by default the first slide of a blank presentation is a title slide. 11. Click the Home tab to make it active, if necessary, and then click Layout. A drop-down menu (called a gallery) appears, displaying PowerPoint’s default layouts. 12. Click the Title and Content thumbnail in the gallery. The gallery closes and PowerPoint applies the Title and Content layout to the current slide (see Figure 2-3) so the subtitle format is replaced with bullets. Figure 2-3 The completed slide PAUSE. LEAVE the presentation open to use in the next exercise.
Presentation Basics 23 SAVING A PRESENTATION When you create a new presentation, it exists only in your computer’s memory. If you want to keep the presentation, you must save it on your computer, the Web, a network location, or a flash drive. After you save a file, you can close it and then open it later to resume working on it. The following exercise shows you how to save a new presentation to a disk, how to save the presentation in a different file format, and how to work with PowerPoint’s Save options. Saving a New Presentation for the First Time When you save a presentation for the first time, PowerPoint displays the Save As dialog box so you can give the presentation a name before saving it. In this exercise, you will name and save the presentation you created earlier. STEP BY STEP Save a New Presentation GET READY. USE the presentation that is still on the screen from the preceding exercise. 1. On the Quick Access Toolbar, click Save. The Save As tab of Backstage view appears. 2. Navigate to the folder where you want to save your file. To do so, click either OneDrive, Other Web Locations, or This PC, and then click Browse. Then use the Save As dialog box to find the location as needed. 3. Select the text in the File name box by dragging the mouse pointer over it and then press Delete to delete it. 4. Type Managers Meeting. 5. Click Save. PowerPoint saves the presentation in the folder you chose with the name you gave it. PAUSE. LEAVE the presentation open to use in the next exercise. When you save a presentation (or any type of document), be sure to give it a name that describes its contents. Giving the presentation a name that describes its contents will help you identify your presentations more easily when you are trying to find the right one. Embedding Fonts When you create a presentation, you can choose any of the fonts installed on that computer. When you present the presentation on another computer that does not have the same font installed that you used in the presentation, PowerPoint substitutes a different font, which may or may not be acceptable to you and may or may not display correctly. To ensure that the correct font is always available no matter which computer you open the presentation on, you can embed the fonts in the presentation file. The disadvantage of embedding fonts is that it makes the presentation file size larger. STEP BY STEP Take Note Embed Fonts When Saving Some fonts cannot be embedded because of their licensing restrictions. GET READY. USE the presentation that is open from the previous exercise. 1. Click the File tab and then click Save As. 2. Browse to the location where you want to save. 3. In the Save As dialog box, click Tools. A menu opens. 4. Click Save Options. The PowerPoint Options dialog box opens.
Page 1 and 2: Microsoft Official Academic Course
Page 3 and 4: Preface III Preface Welcome to the
Page 5 and 6: Instructor Support Program V Instru
Page 7: Brief Contents VII Brief Contents L
Page 10 and 11: 2 Lesson 1 The Ribbon across the to
Page 12 and 13: 4 Lesson 1 STEP BY STEP Use the Rib
Page 14 and 15: 6 Lesson 1 7. Click New. A list of
Page 16 and 17: 8 Lesson 1 Viewing a Presentation i
Page 18 and 19: 10 Lesson 1 Figure 1-9 Notes Page v
Page 20 and 21: 12 Lesson 1 Figure 1-11 Two present
Page 22 and 23: 14 Lesson 1 Adding Text in Outline
Page 24 and 25: 16 Lesson 1 Exiting PowerPoint When
Page 26 and 27: 18 Lesson 1 Project 1-2: Editing an
Page 28 and 29: 20 Lesson 2 Click here for local te
Page 32 and 33: 24 Lesson 2 5. Mark the Embed fonts
Page 34 and 35: 26 Lesson 2 Figure 2-6 Customizing
Page 36 and 37: 28 Lesson 2 Take Note 6. On the Vie
Page 38 and 39: 30 Lesson 2 Drag the slide to a new
Page 40 and 41: 32 Lesson 2 4. Open the File type d
Page 42 and 43: 34 Lesson 2 lecting a slide from a
Page 44 and 45: 36 Lesson 2 Take Note The text from
Page 46 and 47: 38 Lesson 2 STEP BY STEP Set Print
Page 48 and 49: 40 Lesson 2 11. Click the Full Page
Page 50 and 51: 42 Lesson 3 FORMATTING CHARACTERS T
Page 52 and 53: 44 Lesson 3 STEP BY STEP Change Aut
Page 54 and 55: 46 Lesson 3 Figure 3-6 Completed te
Page 56 and 57: 48 Lesson 3 Format Painter Bold Tex
Page 58 and 59: 50 Lesson 3 7. Click in the text pl
Page 60 and 61: 52 Lesson 3 Inserting a WordArt Gra
Page 62 and 63: 54 Lesson 3 Figure 3-16 The title w
Page 64 and 65: 56 Lesson 3 15. Resize the box so t
Page 66 and 67: 58 Lesson 3 Figure 3-20 Select a sh
Page 68 and 69: 60 Lesson 3 Figure 3-23 Select a gr
Page 70 and 71: 62 Lesson 3 Figure 3-26 Apply a pat
Page 72 and 73: 64 Lesson 3 Figure 3-27 Correct a s
Page 74 and 75: 66 Lesson 3 Knowledge Assessment Fi
Page 76 and 77: 4 Designing a Presentation LESSON S
Page 78 and 79: 70 Lesson 4 Clicking a theme applie
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72 Lesson 4 Figure 4-3 The Create N
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74 Lesson 4 Figure 4-5 The complete
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76 Lesson 4 Figure 4-7 Format Backg
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78 Lesson 4 LINKING TO WEB PAGES AN
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80 Lesson 4 STEP BY STEP Create Sec
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82 Lesson 4 CUSTOMIZING SLIDE MASTE
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84 Lesson 4 6. SAVE the presentatio
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86 Lesson 4 11. Click the Slide Mas
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88 Lesson 4 Figure 4-18 Select the
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90 Lesson 4 11. Click Close Master
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92 Lesson 4 Project 4-2: Organizing
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94 Lesson 5 CREATING TABLES When yo
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96 Lesson 5 12. Delete the new slid
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98 Lesson 5 STEP BY STEP Insert an
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100 Lesson 5 STEP BY STEP Paste Tab
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102 Lesson 5 Deleting Rows or Colum
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104 Lesson 5 STEP BY STEP Merge and
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106 Lesson 5 Figure 5-14 Stacked te
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108 Lesson 5 Colors available for T
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110 Lesson 5 11. Adjust column widt
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112 Lesson 6 BUILDING CHARTS Charts
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114 Lesson 6 As you saw in the prev
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116 Lesson 6 Figure 6-5 A new chart
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118 Lesson 6 STEP BY STEP Apply and
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120 Lesson 6 11. On the Chart Tools
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122 Lesson 6 Knowledge Assessment F
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7 Creating SmartArt Graphics LESSON
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126 Lesson 7 Adding Text to SmartAr
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128 Lesson 7 STEP BY STEP Convert T
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130 Lesson 7 5. Go to slide 1, clic
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132 Lesson 7 Figure 7-9 A new shape
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134 Lesson 7 Figure 7-11 The subord
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136 Lesson 7 Changing Shape Appeara
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138 Lesson 7 Converting SmartArt Wh
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8 Adding Graphics to a Presentation
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142 Lesson 8 Take Note The number o
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144 Lesson 8 8. Click the horizonta
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146 Lesson 8 Figure 8-6 The picture
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148 Lesson 8 Left edge aligns with
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150 Lesson 8 STEP BY STEP Adjust a
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152 Lesson 8 Figure 8-12 Select col
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154 Lesson 8 Removing an Image’s
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156 Lesson 8 2. Click any picture i
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158 Lesson 8 STEP BY STEP Draw and
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160 Lesson 8 2. Click the horizonta
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162 Lesson 8 Figure 8-20 The shapes
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164 Lesson 8 Figure 8-21 Move the r
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166 Lesson 8 STEP BY STEP Align Obj
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168 Lesson 8 1. OPEN the Job Fair p
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170 Lesson 9 Figure 9-1 Animation p
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172 Lesson 9 12. Click Apply to All
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174 Lesson 9 Take Note 5. Click Fly
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176 Lesson 9 STEP BY STEP Modify An
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178 Lesson 9 3. Click the gray bar
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180 Lesson 9 8. Navigate to the dat
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182 Lesson 9 Trimming a Video Clip
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184 Lesson 9 3. On the Video Tools
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186 Lesson 9 Compressing Media If y
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10 Securing and Sharing a Presentat
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190 Lesson 10 6. Click the Show Com
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192 Lesson 10 3. SAVE the presentat
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194 Lesson 10 revisions you accepte
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196 Lesson 10 Information bar Figur
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198 Lesson 10 Figure 10-7 Accessibi
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200 Lesson 10 STEP BY STEP Modify P
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202 Lesson 10 Figure 10-10 Set the
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204 Lesson 10 Knowledge Assessment
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11 Delivering a Presentation LESSON
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208 Lesson 11 If you do not find a
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210 Lesson 11 Select the 3 Slides h
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212 Lesson 11 REHEARSING AND RECORD
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214 Lesson 11 Figure 11-6 The Recor
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216 Lesson 11 Figure 11-7 The Set U
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218 Lesson 11 If you have chosen th
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220 Lesson 11 4. Below the notes pa
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222 Lesson 11 Editing Ink Annotatio
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224 Lesson 11 Take Note 5. Click OK
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226 Lesson 11 Knowledge Assessment
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228 Lesson 11 Project 11-2: Preview
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230 Objective Number Matrix ski
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232 Index Objective Number Matrix s
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234 Index resizing and moving 114-1
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236 Index cropping 146-147 effects
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238 Index delays 175 duration 175 F
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240 Index Table Tools tabs 93 tabs
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