January 2012 - Sandwell & West Birmingham Hospitals

Report ID: SWBH 02b
Overview Status Resp: TBC / Tom B / Paul C Status
Initial activity started well, particularly in BTEC, with practical work happening with local stakeholders.
Preparation for visioning events on schedule for following 3 weeks.
Focus for next 2 weeks must be to push ownership with project leads to allow TSO to engage with all projects.
Governance structure finalised ready for agreement
Reporting and tracking systems under development for review by steering group on Thursday
Central repository created to capture all plans submitted on 13th ‐ to be further refined as plans develop
Preparations made to present to Clinical Exec Team next week
Meeting held with Mike Sharon & Jayne Dunn to review development of roadmap in relation to IBP
Outpatient Efficiency Resp: Cath D / John Mc Status
This week‐
Fully engaged with existing optho OP improvement team, changing meeting focus.
Created draft project plan in support of this team
Identified area for satellite TSO in OP staff area
Concerns: Require focus on other divisions
Diagnostics Resp: Leann C / John Mc Status
This week‐
Centralised booking‐ 2 staff engagement events held
Histopathology‐ ‘Achieving TSP’ meeting
Biochemistry RIE planning meeting
Meeting held with Pathology and Imaging
Concerns: none
Next week‐
OP visioning event on 25th
Complete project plan and sign off, define performance metrics
Align TSPs with project plans
SWBTB (1/12) 289 (a)
Issued by Paul Crabtree / Tom Bayston
TSO weekly report 19/01/2012
Next week‐
First imaging steering group meeting
Pathology –blood sampling‐ first steering group meeting
First workforce efficiency workshop
Days Tracking (298 total)
Target days 50
Used days 50
Balance 0
Patient Flow & Bed Utilisation Resp: Anne T / Valerie C Status
This week‐
1st steering group held. Focus was to prepare for visioning event
Gathering of Voice of Patient and baseline information
Process observation of wards and use of eBMS
Concerns: none
Community Service Efficiency Resp: Julie H / John Mc Status
This week: ‐
Meeting held relating to mobile technology
Concerns: Need to better grasp project status with return of STO manager next week
Next week‐
Visioning event 27th
Early care pilot ‐ understand barriers to implementation
Optimal ward programme ‐ review methods used and align with TSO activity
Next week ‐
TSO manager ‐ Julie ‐ return to work following leave
Create high level project plan and review project charter
Establish current performance and metrics
Complete stakeholder analysis
Urgent Care Resp: Kay P / Valerie C Status
This week: ‐
BMEC current state map started to understand current flow
Introduction meeting s held with MAU (city) and ED (SGH) unit lead ‐ process flow reviewed
MAU opportunities identified and reviewed
Concerns ‐ None
Theatre Productivity Resp: Cath D / Valerie C Status
This week: ‐
Catherine Dhanda agreed as interim TSO manager
Additional support from Bethan Doweling discussed to support progress ‐ meeting to be set up asap to
agree detail
Concerns ‐ Delayed start while establishing TSO support ‐ Resourse agreed this week and plan to align roles next week
MAU opportunities identified and reviewed
Next week: ‐
Finalise current state map for BMEC ED and draft project charter
Finalise detail for visioning event
Review current state map with CD for emergency BMEC ED
Next week: ‐
Finalise visioning event for 31st
Process observation of theatres and establish workstreams
Workforce
This week:
Initial meeting held with workforce team to discuss schemes within project
TSO light touch support to be agreed for individual projects
Concerns:
Next Week:
Status
Medical Workforce
This week:
Initial meeting held with Kam to discuss approach.
Meeting held with Donal to discuss approach to medical staffing committee and development of slides to
support
Concerns: Clear approach defined, but need to grasp ability to deply in order to achieve financial targets
Procurement Status TBC
This week:
Not yet started
Concerns:
Corporate Services Status TBC
This week:
Not yet started
Concerns:
Next week:
Set up initial "grasp the situation" meeting
Next week:
Set up initial "grasp the situation" meeting
Status
Next week:
Follow up meeting set to understand roll out of PA guideline procedure and agree method to present data
to CDs in order to fully grasp information
Support Medical Staffing Committee