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(2) The scheme may be operated on financial year basis. It may be circulated to all officers before commencement
of the financial year 1989-90.
(3) The officers who participate in the scheme will maintain a record of dictation given by them in Hindi. This
could be maintained by their stenographers/P.As. but the responsibility for their verification would be that
of the officer concerned. The record may be maintained in a proforma prescribed by the Ministry/Department
(specimen attached) or the officer himself may maintain a folder in which name of the officer giving dictation,
date of dictation and name of the stenographer who has taken dictation may be indicated and copies of the
dictated material kept with relevant file number(s).
(4) An award of, say Rs. 500/- may be prescribed under the scheme. The number of awards may be two as well—
one for officers having their declared home town in regions 'A' and 'B' and the other for those who have their
declared home town in region 'C'.
(5) Ministries/Departments/Offices may operate this scheme independently and prescribe the minimum limits
of dictation in Hindi for grant of an award. "Office" for this purpose will mean an office whose seniormost
local officer has been declared as Head of the Department or Head of the Office.
(6) Awards may be given on the recommendations of a senior officer nominated as assessment officer for this
purpose or a Committee may be constituted for this purpose.
2. Since the actual scheme is to be prepared by the Ministries/Departments on the above lines, they should themselves
decide about details of the operational aspects e.g. account head to which expenditure under the scheme would be debited
etc. Ministries/Departments are, therefore, requested to take further action expeditiously in pursuance of the Department of
Official Language O.M. of 27th Sept., 1988. The scheme may also kindly be brought to the notice of the public sector
undertakings/nationalised banks etc. so that they may also consider introducting similar schemes on the above lines.
Specimen proforma for maintaining record under the incentive scheme for awards to
officers for giving maximum dictation in Hindi.
PROFORMA (SPECIMEN)
S.No./Date No. of words File No. Remarks.
dictated
O.M. No. II/12013/18/93-O.L. (Policy-2), dated 16.9.1998
Subject:— Enhancement in the incentive amount for noting/drafting done originally in Hindi and for giving dictation in
Hindi by the officers in official work.
A proposal of increasing the amount to be given under the existing incentive scheme for noting/drafting done
originally in Hindi in official work vide Department of Official Language’s O.M. No. II/12013/3/87-O.L. (A-2), dated 16th Feb.
1988, was under consideration of the Govt. for some time. After obtaining concurrence of the Ministry of Finance, Deptt. of
Expenditure it has been decided to double the amount of cash awards given under para-3 of the said O.M., viz—
(A) For each Ministry/Department/attached office of the Central Govt. independently:
First prize (2 prizes) Rs. 1000/- each
Second prize (3 prizes) Rs. 600/- each
Third prize (5 prizes) Rs. 300/- each
(B) For each subordinate office of any Deptt. of Central Govt. independently:
First prize (2 prizes) Rs. 800/- each
Second prize (3 prizes) Rs. 400/- each
Third prize (5 prizes) Rs. 300/- each
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