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Copy of Secretary (Official Language)'s D.O. letter No. I/14013/03/94-O.L. (Policy-1), dated 11.11.2002 addressed
to the Secretaries of all Ministries/Departments of Government of India.
I would like to bring to your notice that the Honourable Prime Minister vide his letter dated 23.12.2000 (copy enclosed
for ready reference) addressed his cabinet colleagues directed that an entry of outstanding official work done in Hindi by
the officers should be made in thier annual confidential reports. In order to comply with the order, it is requested that
commendable work done in official language Hindi by officers/staff of Group 'A' 'B' and 'C' (including All India Services
Officers), may be mentioned in the column 'Communication Skill' in their annual confidential reports.
It is requested that it may be ensured that action may be taken accordingly in your Ministry/Department and the
Subordinate/Attached Offices.
Prime Minister
New Delhi
23rd December, 2000
Dear Shri................
The present status of use of official language Hindi in Government functioning was discussed in the meeting of
Kendriya Hindi Samiti, held on 22.09.2000, which is the apex committee for promoting Hindi as official language of the Union
and its overall development. Concern was expressed over inadequate measures taken by Government officers/officials for
implementation of the provisions regarding Official Language of the Union in the Constitution. It is imperative to take
concrete steps to ensure progressive use of Hindi in Government functioning. Wherever possible, one should make efforts
to encourage others to work in Hindi by working himself in Hindi.
2. In this connection, I would like to mention that you may take the following steps to create a congenial environment
for working in official language Hindi in your Ministries/attached and subordinate offices:—
1. Use of Hindi in the discussions and proceedings of apex administrative meetings and in the meetings of the
Committee of Secretaries should be progressively encourged.
2. Compliance of Section 3 (3) of Official Languages Act (under which it is mandatory to issue some documents
both in Hindi & English simultaneously) and Rule 5 (under which it is mandatory to reply the Hindi letters in
Hindi) should be ensured. The officers, who violate these provisions, should be advised in writing to
abstain from this tendency in future.
3. An entry of outstanding official work done in Hindi by the officers should be made in their annual confidential
reports.
4. You and your colleagues should deliver their speeches in Hindi, wherever possible, on the occasions of
national and international importance. Maximum use of Hindi should be made by the members of the Indian
delegations going abroad. Interpretation facilities should be obtained from Indian Embassies/Missions,
wherever necessary.
3. I hope that you would give special attention to the above points for use of Hindi in your Ministry and concerned
offices and would review the position from time to time. You are requested to apprise me also from time to time regarding the
progress made on the above points-related to the use of official language Hindi in your Ministry/attached & subordinate
offices.
With best wishes,
The Members of the Cabinet.
Yours Sincerely,
Sd/-
(Atal Behari Vajpayee)