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Indira Gandhi Sheild distribution functions and a letter of commendation is also awarded to the Member-Secretary of the
committee.
O.M. No. 12024/3/93-OL (B-II), dated 15.4.1993
Subject:—Organising meetings of the Official Language Implementation Committee regularly and effectively.
For the purpose of effective implementation of the orders etc. relating to progressive use of Hindi for official purpose,
issued from time to time it was decided by the Ministry of Home Affairs to set-up Official Language Implementation
Committees in various Ministries/Departments of the Govt. of India vide O.M. No. 5/69/69-OL , dated 25.10.1969. In the
above O.M., Ministries/Departments were requested to set-up Departmental Official Language Implementation Committees
under the chairmanship of the Joint Secretaries, who have been entrusted with the responsibility of looking after the work
relating to Hindi.
2. Deputy Secretaries/Under Secretaries/Section Officers, representating various Divisions of the Ministries/
Departments, are to be nominated as members of these Committees, while the Hindi Officer/Assistant Director/Deputy
Director(OL) concerned would function as member-secretary of the same.
3. Meetings of aforesaid Committees are to be organized quarterly under the chairmanship of the Joint Secretary of
the concerned Ministry/Department. The items to be discussed in these meetings are as follows:—
(a) To review the quarterly reports relating to the progressive use of Hindi—The reports received from all the
sections/divisions of the Ministry/Department and its attached/subordinate offices/undertakings etc. are
to be reviewed.
(b) To review the targets achieved vis-à-vis the targets fixed in the Annual Programme for implementation of the
Official Language Policy and to consider the ways and means to be adopted for achieving the goal.
(c) To discuss about various incentive schemes, training programmes, teaching of Hindi, trainining of Hindi
typing, stenography and organising Hindi Day celebrations etc.
(d) To discuss at length the difficulties encountered in the implementation of orders relating to the use of Hindi
and remedies thereof.
(e) To review the follow-up action in respect of the orders issued in pursuance of the recommendations made in
the report of the Committee of Parliament on Official Language.
Besides, various incentive schemes are also being run by the Official Language Implementation Committees,
for the benefit of the Officers/employees performing commendable work in Hindi. [O.M. No. I/14013/10/79-OL(A-I),
dated 20.9.1979]
4. Considering the importance of these Committees in the field of implementation of the Official Language policy, it
was decided to set-up such Committees in attached/subordinate offices also (O.M. No. 4/41/70-OL Unit dated 12-10-1970).
Ministries/Departments were also requested to have non-Hindi speaking members in adequate proportion in these
Committees, keeping in view the constitution of the offices concerned. [O.M. No. I/14011/17/76-OL(A-I), dated 7.2.1977].
5. As per O.M. No. 5/2/71-OL Unit, dated 15.2.1971 and 23.6.1972, it is obligatory to invite the representatives of
Kendriya Sachivalaya Hindi Parishad to the meetings of these Committees, where the branches of 'Kendriya Sachivalaya
Hindi Parishad' are active. Similarly, senior officers of Hindi Teaching Scheme may also be invited to provide information
relating to Hindi Teaching Scheme [O.M. No. I/14011/4/76-OL(A-I), dated 24.4.1976]. Ministries/Departments were also
requested to invite one member relating to their respective Hindi Advisory Committee, as observer [O.M. No. II/20034/4/79-
OL(A-I), dated 19.4.1979].
6. Representatives of the Department of Official Language also participate in the meetings of these Committees and
give their suggestions for removing difficulties coming in the way of implementing the Official Language Policy. Eight
Regional Implementation Offices have been set up by this Department in various parts of the country to promote the
progressive use of Hindi. Concerned officers of these offices have been directed to participate in the meetings of the Official
Language Implementation Committees of the Offices located in their regions and to give suggestions for implementation of
the Official Language Policy therein.
7. It has come to the notice that the meetings of the Official Language Implementation Committees of various
Ministries/Departments/Offices are neither presided over by officers of the appropriate rank nor these are conducted at
regular intervals of 3 months. An O.M. No. 12024/11/87-OL (B-2) dated 21.1.1988 has also been issued, in this regard by