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offices. It is obligatory that licences, permits, agreements, contracts etc. are prepared in Hindi as well. In some cases the
Hindi version of such documents is issued so late that it becomes redundant. Out of the said documents general orders and
circulars are required to be further circulated by other Ministries/Departments/Offices etc. and if they do not get the Hindi
version simultaneously they themselves have to get it translated into Hindi. Thus on one hand there is wastage of time and
labour, while on the other the authenticity and uniformity of translation are also not maintained. As a matter of fact, all such
documents are required to be issued in Hindi & English simultaneously by the originating Ministry/Department.
All the Ministries/Departments etc. are therefore requested to issue all the documents coming under section 3(3) of
the Official Languages Act in bilingual form simultaneously and it should also be kept in view that while issuing such
documents, the Hindi version should precede the English one.
O.M. No. 1/14034/8/88-O.L. (A-1), dated 31.5.1988
Subject:— Codes/manuals etc. to be issued bilingually.
Rule 11(1) of the Official Languages Rules, 1976 framed under the Official Languages Act, 1963 provides that all
manuals, codes and their Procedural literature relating to the Central Govt. Offices shall be issued bilingually in Hindi and
English.
2. Generally, it has been noticed that the manuals, codes etc. relating to the Central Government are being printed only
in English. This is contrary to the statutory requirements. All the Ministries/Departments of the Government of India were
requested vide Department of Official Language O.M. No. 12012/5/76-OL(B) (Compilation of Orders relating to use of Hindi,
their edition Order No. 44) dated 31-8-76 to issue necessary instructions to the presses and other offices under their control
to fully implement the policy of the Govt. and not accept any material for printing in English only.
3. The Ministry of Urban Development are requested to issue instructions to their Publication Directorate that codes/
manuals etc. should be received for printing only when they are sent in bilingual form as provided in Rule 11(1) of the
Official Languages Rules, 1976.
4. A copy of orders issued in this regard may also please be sent to the Department for information.
O.M. No. I/14034/4/90-O.L. (A-1), dated 31.7.1990
Subject:— Issuing of Codes/Manuals etc. bilingually.
As the Ministries/Departments are aware, Rule 11 of the Official Languages (use for official purposes of the Union)
Rules, 1976, provides that all manuals, codes and other procedural literature relating to Central Government offices shall be
printed or cyclostyled and published both in Hindi and English in diglot form. Attention of the Ministries/Departments had
again been drawn to this Rule vide this Department's O.M. No. 12012/5/76-OL(B) dated the 31st August, 1976 and they had
been requested that printing of manual or forms only English was against the rule. They had also been requested to prepare
the manuscripts of manuals, codes and forms bilingually and send them to the Printing Presses in diglot form. Ministries/
Departments had also been expected to instruct the Printing Presses and other offices under their control to fully comply
with the Government policy in this regard and not to send any material for publication in English only. The Ministry of
Urban Development was requested vide this Department's O.M. No. I/14034/8/88-OL (A-1) dated 31st May, 1988 to issue
instructions to their Publication Directorate that codes/manuals etc. should be received for printing only when they are sent
in bilingual form. These instructions were also circulated to all Ministries/Departments with the request to send their
material for printing to Government Presses bilingually. They were also expected to instruct their attached and subordinate
offices suitably in this regard.
2. Doubts are being expressed that even now some Government publications are being brought out separately in
English and Hindi. The Ministry of Urban Development and other Ministries/Departments are, therefore, requested to
ensure full compliance of the above rule and instructions regarding bilingual printing of Government publications by
Ministries/Departments, attached and subordinate offices, banks/undertakings etc. They may kindly acknowledge receipt
of this Office Memorandum and also endorse to this Department a copy of the instructions issued to their attached/
subordinate offices, etc. in this regard.