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O.M. No. 12024/4/91-O.L. (B-II), dated 6.8.1991
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Subject:— Regarding submission of Quarterly Progress Reports related to the progressive use of Official Language Hindi
and intimation, agenda and minutes etc. of the meetings of the Official Language Implementation Committees by
various attached/subordinate offices of the Ministries/Deptts. of Central Government/Banks/Undertakings/
Companies/Corporations etc.
Under the Department of Official Language, O.M. No. 20033/6/79-O.L.(B-1) dated 20.9.80, issuing therewith a proforma
for Quarterly Progress Report regarding the progressive use of Hindi, all the Ministries/Deptts. were requested to send their
Quarterly Progress Reports in the said proforma to the Department of Official Language within one month after the end of
the Quarter. Besides, it was also mentioned that the Quarterly Progress Reports received from the Ministries/Department
would be reviewed by the Department of O.L. (H.Q.). But reports received from the Attached/Subordinate Offices/
Undertakings/Companies would be reviewed by concerned Ministries/Department or HQ itself. Thereafter, vide O.M. No.
20033/1/85-O.L.(B-1) dated 15.4.86 it was requested that the consolidated progress report of the Attached/Subordinate
Offices/Undertakings etc. should be sent by the Ministry/Department to Department of Official Language after every six
months. It was also stated that the copies of the reports of the Attached/Subordinate Offices should not be sent to the
Department of O.L. (HQ). vide O.M.No. 20003/1/87-O.L.(B-1), dated 29.11.88, this was further clarified to all Ministries/
Deptts. that they should not send the half yearly reports of their Attached/Subordinate Offices/Undertakings to Department
of Official Language, but they should send one copy each of the last quarterly reports (ending 31st March) of all their
Attached/Subordinate Offices in the prescribed proforma to the Department of O.L. with their forwarding letter.
2. In spite of above instructions, some of the Attached/Subordinate Offices/Undertakings etc. have been sending the
copies of their reports to the Department of O.L. (HQ), New Delhi, instead of sending the same to their concerned Ministries/
Departments. Hence, vide its O.M. No. 12024/7/89-O.L.(B-2) dated 9.5.89, the Department of O.L. had again made a request
to Attached/Subordinate Offices/Undertakings/Corporations etc. not to send the copy of their Quarterly Progress Reports
regarding progressive use of Official Language Hindi to the Deptt. of O.L. (HQ), New Delhi. They were asked to send the
copy of their Quarterly Progress Report to their respective Ministries/Deptts. and to the concerned Regional Implementation
Office of this Department and to the Town Official Language Implementation Committee (where they exist). There exists a
similar position in respect of the meetings of O.L.I.C. also, which are organized by Attached/Subordinate Offices/Undertakings.
Oftenly, it has been observed that the Attached/Subordinate Offices/Undertakings etc. send the intimation, agenda and
minutes of the meetings of O.L.I.C. and the copy of their Quarterly Progress Report to the Secretary, Joint Secretary,
Department of O.L., New Delhi.
3. In the context of the above, it is again clarified that only the Ministries/Deptts. should send their quarterly reports/
intimation of meetings, minutes etc. to Department of Official Language (H.Q.), New Delhi. Various Attached/Subordinate/
Banks/ Undertakings/Corporations should not send such reports/intimations to Department of Official Language (H.Q.),
New Delhi. Information by Ministries/Deptts. should be sent to the Deputy Secretary (Implementation), Department of
Official Language, 1st Floor, Lok Nayak Bhawan, New Delhi and the Attached/Subordinate Offices/Banks/Undertakings
etc. should send the intimation, agenda/minutes of the meeting of Official Language Implementation Committees and
Quarterly Progress Reports etc. to the concerned Regional Implementation Office of the Department of Official Language of
their area. The jurisdictions and the address of the Regional Implementation Offices are given in the Annexure “A”.
4. All the Ministries/Deptts. are requested to issue detailed directions in this regard to all their Attached/Subordinate
Offices/Undertakings/Corporations etc. and bring the above position to their notice.
5. A copy of the directions issued in this regard may kindly be sent to this Department also.