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4. Keeping in view the recommendation of Committee of Parliament on Official Language and in pursuance of Govt.'s
decision in this regard, all the Ministries/Deptts. etc. are again requested to ensure aforesaid action. They may bring this to
the notice of their attached/subordinate offices and ensure its compliance.
Item No. 2 or 9[b]: Expressing of views in Official Language Hindi by invitees in Departmental Meetings, Conferences and
Seminars
The Committee has recommended that the invitees in the meetings, conferences, seminars should be encouraged to
experss their views in Official Language Hindi.
2. The recommendation has been accepted & the decision of the Government has already been issued vide this
Department's Resolution No. 12019/10/91-O.L. [L] dated 28.1.92.
All the Ministries/Departments are requested to ensure appropriate action in this regard.
Item No. 12: Codes/Manuals & other procedural literature
This Committee has recommended that the Ministries/Departments which have not yet got their Codes/Manuals &
procedural literature translated as per the time frame i.e. year 1991 fixed by Presidential order issued under the Resolution
dated 30.12.98 of the Department of Official Language [for Ministry of Defence 1994-95], were required to complete this
work by the end of the year 1991. Since the year 1991 has ended, hence now this target should be positively achieved during
1992.
2. This recommendation of the committee has been accepted and the decision of the Govt. has already been issued
vide this Department’s resolution No. 12019/10/91-O.L. [ Int.] dated 28.1.92.
3. All the Ministries/Deptts. are again requested to adhere to the time limit and circulate their updated codes, manuals
and procedural literature among all their offices and should get their procedural literature amended and keep a close watch
on it by making Government press as check point.
4. All the Ministries/Deptts. are requested to take appropriate action on the above directions and bring them to the
notice of all their attached/subordinate offices and undertakings and nationalised banks etc., owned or controlled by them
and ensure their compliance.
5. Action in this regard may kindly be intimated to the Department of Official Language.
O.M. No. 14012/7/87-O.L. (C), dated 28.1.1988
Subject:— Ratio of Stenographers trained in Hindi. Stenography against the posts of Stenographers in Central Government
offices, undertakings, banks etc.
Instructions were issued vide Department of Official Language O.M. of even number dated 20.8.1987 that in all
Ministries/Departments located in region 'A' at least 25% of the total posts of Stenographers should be manned by the
Stenographers trained in Hindi and that in attached and subordinate offices as well as in the offices of corporations,
companies, banks etc. owned or controlled by the Central Govt. located in Region 'A' at least 50% of the total posts of
Stenographers should be manned by Hindi trained Stenographers. Secretariats of the Ministries/Departments, their attached
and subordinate offices, corporations or companies or banks etc. owned or controlled by the Central Government located
in Region 'B' should have at least 25% of the total posts of Stenographers manned by trained Hindi Stenographers.
2. The matter as to what should be the ratio of Hindi trained stenographers vis-a-vis the total number of stenographers
in the Ministries/Departments attached and subordinate offices and in the banks etc. owned or controlled by the Central
Govt. located in Region 'C' was under consideration in this Department. Keeping in view the expected quantum of work to
be done in Hindi in Region 'C', it has been decided that in the Ministries/Departments/attached and subordinate offices and
in the offices of a corporation or a company or bank etc. at least 10% posts of Stenographers should be manned by trained
Hindi Stenographers. In offices, where there are less than ten Stenographers at least one post should be manned by a
trained Hindi Stenographer. This target should be achieved by 31st March, 1990 by recruiting candidates selected after
qualifying stenography test through Hindi medium and by imparting training in Hindi stenography to the stenographers
recruited through English medium.
3. This minimum ratio will, for the present, be applicable to the offices of Central Govt. in 'C' region, located in those
cities only where the Department of Official Language, Ministry of Home Affairs are running training centres for Hindi
Stenography. Names of the cities where these centres are running at present are as follows:—
Full time centres : Srinagar, Madras, Hyderabad, Cochin, Coimbatore, Vishakhapatnam, Calcutta,
Bhubaneshwar, Guwahati, Bangalore.
Part-time Centres : Trivandrum, Gangtok, Shillong, and Imphal.
4. It is further clarified that the ratio prescribed in para 2 above for Hindi Stenographers in varioius offices is the
minimum requirement which must be achieved by 31st March, 1990. If the need of Hindi Stenographers in various offices