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Material not sent in bilingual form is returned to the concerned Department by Dte. of Printing. Similar check-points
should also be devised for the Presses established under all other Ministries/Departments of the Government of India and
their Attached/Subordinate Offices, Undertakings etc., so that such material is not printed in English alone. Check-point
should also be devised for the material which is to be got printed from non-Governmental Press.
7. Preparing rubber stamps, name-plates, notice-boards etc. in bilingual form
The officer-in-charge of the section responsible for preparing these items, should ensure that all the items listed in
Rule 11 of the Official Language Rules, 1976 are prepared bilingually in Hindi and English (as well as in regional language,
if necessary).
8. Entries in Service Book
The officer in-charge of the section responsible for making entry in the service-books of the employees, should be
made responsible for ensuring that the entries in the service-books of the officers/employees working in regions 'A' and 'B'
are made in Hindi. Such entries in region 'C' may, as far as possible, be made in Hindi. This fact should be checked while
making entry in or signing the service-book.
9. General responsibility
It is the responsibility of the officer signing the letter or the document to see that the letters, circulars etc. required
to be issued in Hindi or both in Hindi and English, are issued in that manner and documents prepared bilingually in Hindi
and English are issued in that form, in accordance with the provisions of Official Language Act and the Rules made
thereunder. The officer should, therefore, ensure before signing that such letters/circulars or documents are issued in
Hindi or bilingually.
10. Ministries/Departments are requested to bring these points to the notice of all the Attached/Subordinate Offices/
Undertakings/Corporations etc. under their control for information/compliance. Copies of the directions issued in this
regard may be sent to this department also.
O.M. No. 12024/2/92-O.L. (B-II), dated 6th April, 1992
Subject:— Recommendations made in the part IV of the report of the Committee of Parliament on Official Language-
Ensuring compliance of section 3(3) of the Official Languages Act, 1963.
The undersigned is directed to say that the Committee of Parliament on Official Language has recommended in part
IV of its report that full compliance of section 3(3) of the Official Languages Act, 1963 may be ensured in Ministries/
Departments and their Attached/Subordinate Offices/Corporations etc. and for this, an expeditious action may be taken on
the recommendations regarding provision of such facilities as mentioned in part I of its report and to appoint officers and
staff as per the norms laid down by the Department of Official Languauge. The recommendation has been accepted and the
decision of the Government has been communicated to all the Ministries/Departments vide this Department's Resolution
No. 12019/10/91-O.L. (Imp.) dt. 28.1.1992.
2. With a view to ensuring compliance of section 3(3) of the Official Language Act, Department of Official Language,
while issuing the Office Memorandum No. 12024/10/90-(B-2) dt. 26th June, 1990, has requested all the Ministries/Departments
etc. to issue all the documents falling under section 3(3), bilingually i.e. in Hindi and English simultaneously.
3. In view of the above recommendation of the Committee of Parliament on Official Language, all Ministries/Departments
are again requested to ensure compliance of section 3(3) of the Official Language Act, 1963. All documents falling under
section 3(3) should be issued in bilingual form only and while issuing such documents, it should be kept in view that the
Hindi version is to be placed above/before the English version. The officer signing the documents coming under
section 3(3) shall be responsible for ensuring that these documents are prepared and issued in bilingual form.
4. Ministries/Departments are requested to bring the above points to the notice of all the Attached/Subordinate
Offices/Undertakings/Corporations etc. under their control for compliance. Copies of the directions issued in this regard
may be sent to this department also.