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this Department. Besides, the Quarterly Progress Reports are also not thoroughly discussed upon in these meetings and
as a result, the progress regarding the use of Hindi in the Ministries/Departments/Offices is not viewed properly. In order
to make the decisions taken in these meetings more effective and result-oriented, the following steps are to be taken
up:—
(1) The meetings are to be organized at regular intervals of three months and these are to be presided over by
the Joint Secretary of the concerned Ministry/Department. If due to some unavoidable circumstances the
concerned Joint Secretary is not available, then the meetings may be chaired by an officer of equivalent or
higher rank. Meetings of the ‘Official Language Implementation Committees’ of attached/subordinate
offices are to be presided over by the Heads of the Departments concerned.
(2) In these meetings, detailed discussions are to be taken-up on the Quarterly Progress Reports division-wise/
section-wise/office-wise and emphasis should be given on achieving the targets laid down in the Annual
Programme.
(3) Intimation about the proposed date of the meeting must be given to the concerned members/officers and the
Department of Official Language or the Regional Implementation Office concerned at least 15 days in
advance (As far as possible, it may be confirmed on phone also).
(4) All the Divisions of the Ministries/Departments are to be represented in the meeting by the officers of the
rank of Dy. Secretary/Under Secretary/Section Officers concerned. Similarly representation of all Divisions/
Sections may also be ensured in the respect of Attached/Subordinate offices.
(5) The minutes of the meeting may be circulated in time and follow-up action thereon be taken within the
shortest possible time (i.e. well before the commencement of the next meeting).
(6) All the Ministries/Departments may direct their Attached/Subordinate Offices/Undertakings to organize
meetings of their representative ‘Official Language Implementation Committees'. Offices, where O.L.I.C.s
have not yet been set up, may be advised to do so and the senior-most officer of the Office concerned be
requested to preside over its meetings.
(7) The Committee of Parliament on Official Language, in its Report-Part-IV, has recommended that O.L.I.Cs
must be set-up in all the Offices, big or small, having a staff strength of less or more than 25 and the 'Head
of the Office' concerned may be nominated as its Chairman. This recommendation has been accepted by the
Govt. Hence, all the offices are now required to set-up these committees.
In this connection, I have been directed to request that all Ministries/Departments are to ensure the compliance of the
aforesaid instructions. They are also requested to bring these instructions to the notice of their attached/subordinate
offices and to send a copy of the instructions issued in this regard to this Department also.
O.M. No. 12024/2/92-OL (B-II), dated 21.7.1992
Subject:— Recommendations made in the fourth part of the report of the Committee of Parliament on Official Language—
Constitution of the Official Language Implementation Committees and their meetings.
The undersigned, on the subject mentioned above is directed to say that the committee of Parliament on Official
language in the fourth part of its report, has recommended that Official Language Implementation Committee, essentially be
constituted in all the big or small offices irrespective of the fact whether the number of staff working therein is more or less
than 25, and the Head of the office be nominated as its Chairman. The decision of the Government accepting the
recommendations of the Committee, has been intimated to all vide Resolution No. 12019/10/91-OL (Int.) dated 18.1.1992 of
the Department of Official Language.
2. The matter regarding constitution of the Official Language Implementation Committees was clarified by the Ministry
of Home Affairs, vide its O.M. No. 11015/26/73-OL dated 29.1.74 that in the offices, where the staff working therein is 25 or
more than 25, excluding Group 'D' employees, Official Language Implementation Committees be constituted and whether
these Committees be constituted in other offices, it was left with the Ministries/Departments concerned to take decision
themselves.
3. In the perspective of the above recommendation of the Committee now it is essential for all the Ministries/
Departments that the Official Language Implementation Committee be constituted in every small and big office, irrespective
of the fact whether the number of staff working therein is more or less than 25 and the Head of the office be nominated as
its Chairman.