Reference Manual - Videx, Inc.

master keys. For example if a master key has a 24 hour rolling expiration and the is updated at10am on Wednesday, it will continue to operate until 10am on Thursday even if time frames forthe master key indicate that key cannot operate on a Thursday.Never Expire - This involves the least keyholder interaction but is the least secure expirationrule because a lost or stolen key can pose an ongoing threat to the system. It removes theneed to regularly update the key so there will likely be no current audit trail data available forthat key.Fixed period expiration rules - The following rules select a specific day of the week, month,or year or the end of a quarter as the key expiration target date.Day of the Week - Select this expiration rule to make the key expire on a specific day ofthe week. The key will function through the end of the selected day, and stop working atmidnight (00:00) of the following day.Monthly Expiration - Select this expiration rule to make the key expire on a specific dayevery month. The key will function through the end of the selected day, expiring atmidnight. If the key should expire on the last day of every month, select the "End ofmonth" option from the bottom of the pull-down menu.Quarterly - If this option is selected, the date of expiration will be set to the end of everythird month, beginning January 1st. Expiration dates will be 31 March, 30 June, 30 Sept.,and 31 Dec.Yearly - Expiration occurs at the end of the selected day.Expiration Renewal Grace - This setting allows a key holder to renew their key before the keyexpires where CyberAudit-Web will move the expiration ahead to the next expiration day, ratherthan the current one. For example, if a key is set to expire weekly on Fridays, and the renewalperiod is set to 12PM, 1 day prior to expiration, the key can be renewed by docking it at acommunicator anytime after Noon on a Friday. The key will then be set to expire the nextFriday. It is set to (1) day prior because expiration occurs at 12AM midnight of the next daywhich is Saturday in this example.Email Expiration Settings for CyberKeys About to ExpireEnabling an expiration email notification will result in an email being sent to the key holder whenthe key is nearing its expiration. This can help remind the key holder to update their key at acommunicator to get a new expiration date and time.To enable this notification:The CyberAudit-Web system must be set up to use a .valid email serverThe owner of the key must have a valid email address in their "People" record. This is usedas the To: field of the email.There must be a valid entry in the From field.