FY 2010-11 Adopted Budget - Volusia County Government

Department: Financial and Administrative ServicesCentral ServicesActivity: Facility MaintenanceActivity: Facility MaintenanceAccount: 8704000ActualFY2008-09AdoptedFY2009-10EstimatedFY2009-10BudgetFY2010-11Expenditures by CategoryPersonal Services $ 1,625,214 $ 1,547,901 $ 1,522,789 $ 1,588,844Operating Expenses 1,880,585 1,790,943 2,243,310 1,748,039Capital Outlay 17,414 0 4,274 5,000Subtotal Operating Expenditures $ 3,523,213 $ 3,338,844 $ 3,770,373 $ 3,341,883Total Operating Expenditures $ 3,523,213 $ 3,338,844 $ 3,770,373 $ 3,341,883Reimbursements (781,685) (829,467) (829,467) (585,579)Net Expenditures $ 2,741,528 $ 2,509,377 $ 2,940,906 $ 2,756,304Expenditures by FundGeneral $ 2,741,528 $ 2,509,377 $ 2,940,906 $ 2,756,304Number of Full Time Positions 30.00 30.00 30.00 33.00Number of Part Time Positions 0.00 0.00 0.00 0.00Number of Full Time Equivalent Positions 30.00 30.00 30.00 33.00Key Objectives1. Budget and schedule replacement of HVAC (Heating, Ventilation and Air Conditioning) systems; provide cyclic preventive maintenanceand repair services; provide labor and expertise for construction and renovations2. Provide a cyclic painting program for interiors and exteriors of all county-owned/maintained buildings3. Provide operational electrical and plumbing repair services; provide labor and expertise for renovations and construction projects4. Provide carpentry and repair and replacement services; provide labor and expertise for renovation and construction projects5. Provide flooring material replacementPerformance MeasuresActualFY 2008-09EstimatedFY 2009-10BudgetFY 2010-111. Number of HVAC service calls, preventive maintenance calls 781.00 800.00 2,045.002. Number of interiors and exteriors painted 62.00 70.00 61.003. Number of electrical and plumbing service calls, renovation442.00 475.00 850.00projects4. Number of carpentry and utility service calls, renovationprojects300.00 350.00 546.00HighlightsCentral Services division provides on-call services and planned maintenance for 450 county owned buildings that contain over 1,739,000square feet. A computerized work order system records all service activities, creating a service history on each building to enableproper budgeting and planning for future needs. Roof Manager software is used to track all major roofs, enabling the systematictracking of the economic life of the roofs. Facilities oversees five major contracts to ensure that performance standards are met. Serviceresponsibilities also include grounds maintenance, parking lots, HVAC, painting, electrical, plumbing and re-carpeting to maintainefficient and effective facilities as the buildings age and their usage changes. The FY 2010-11 budget includes four unfunded positionsand one position was transferred to the transition organization due to retirement and the position will not be funded once it has beenvacated.As part of Phase I of an efficiency study that was conducted by L.A. Consulting, the maintenance and repair of Parks and Coastal buildingswill be reorganized and transferred to Facilities Management, along with four (4) Parks Trades Worker positions and three (3) vehicles.Volusia County Section F - 50