1E9Ct5D

interested parties thoroughly review the invitation to bid in order to evaluate the possibilityof participating in it. This review should analyze the general description of thegoods or services in question and evaluate the bidder’s ability to meet all the requirementsof the contract.Following the publication of the invitation to bid, a clarification meeting is held thatallows the bid participants to air and resolve all questions or uncertainties regarding theterms and conditions of the bid project, such as the scope of the services to be offeredor the specifications of the goods or works in question. Minutes are drafted of the resultsof the meeting that become part of the bid’s terms and conditions and of which the participantscan request a copy.In the event that a private party decides to participate in a bid, it must present on thedate indicated in the terms and conditions, a sealed envelope that includes the economicand technical proposals for the project, so that the state can evaluate, on the basis of thebidder’s offer, which offer is best and to which bidder to award the contract. As a practicalquestion, it is worth mentioning that the bidding procedure is extremely rigid, whichon many occasions has resulted in the government agencies disqualifying a bidder due toa failure to comply with certain formal requirements. For this reason it is important thatbidders always take the following into account when submitting their proposals:a) Representation. Even if the terms and conditions only require a simple proxy letter inorder to submit the proposal, it is recommended that a certified copy of the powergranted before a notary public be attached to the submission and that said power bereviewed to ensure that it grants the attorney in fact the power to participate in a biddingprocess and bind the party as its representative;b) Items. The proposal must be submitted for all those items in which participation issought. In the event that it is mandatory to submit proposals for specific items, allsuch items should be included;c) Address to receive notifications. A proposal should be accompanied by a written documentcontaining the address of the bidder for the purpose of receiving all typesof notifications.d) Signature. It is essential that the proposal be signed by the bidders or their representative;e) Language. Proposals must always be submitted in Spanish. Technical annexes andbrochures can be submitted in the language of the country of origin of the goods,as long as they are accompanied by a free Spanish translation (translation by anauthorized expert is not necessary);f) Currency. The currency in which the payment will be quoted and made in the bid,in accordance with the bid project’s terms and conditions and without conversionvalues, should be indicated in the proposal. In the case of international bids inwhich the bid solicitor decides to make the payments to foreign suppliers in foreign277Government Acquisitions