SCT Banner Financial Aid / Release Guide / 7.0

Section 6 Data Load Procedures
Running the Data Load Process
• Student listing (rcrtpxx_jobseqno_apps.lis). This report lists the records
processed, if the Need Analysis was load as the current record, and if
NSLDS data was loaded as the current record.
• Discrepancy report (rcrtpxx_jobseqno_need.lis). If the Need Analysis
Print option has been selected (parameter 06), this report will display
discrepancies between the new record being loaded and the existing
current Federal record.
• NSLDS Discrepancy report (rcrtpxx_jobseqno_nslds.lis). If the NSLDS
Print option has been selected (parameter 05), this report will display
discrepancies between existing and new NSLDS information.
• Errors – Students Not loaded or errors encountered loading data
(rcrtpxx_jobseqno_errs.lis). If errors are encountered when Data Load
part 3, the name, ID, match status, and the error received will be listed. If
the record could not be loaded, the Match status for the record will be
updated to Suspense with an error code of 31 - Record not created. Failed
Data Load Part 3. If the record was created but not all data could be
inserted, the error listing the data will be provided; i.e., able to create the
ID and biographical information for the record, but could not insert the
address due to missing data.
5) Review the Records on the Suspended Records Maintenance Form
(RCRSUSP).
Records that are assigned a status of Suspend, Hold, Duplicate, *, or Error during
Data Load Part 2 (RCPMTCH) display on the Suspended Records Maintenance
form (RCRSUSP); records assigned a status of Match or New during the RCPMTCH
process do not appear on the form. Only status codes of Duplicate, Error, Hold and
Suspense may be resolved from the RCRSUSP form. If the status code is an asterisk
(*), there is a data integrity problem with this student that needs to be resolved prior
to loading this student (duplicate pidm exists). The status cannot be updated from
an (*) on the RCRSUSP form. If the status code is E, which means that a required
field is null, the data can be corrected in the temporary table (top section) on this
form and you can update the status.
SunGard SCT recommends working directly from the output report from the
RCPMTCH process as it lists all the students in the Suspense file and the status code
of each. To have this report you must print a copy of the Data Load Match Process –
All Records report.
The Data Load Record Window of the RCRSUSP form displays data for a record in
the temporary tables, including a temporary ID assigned during Data Load Part 1
(RCBTPxx, RCBCTxx). The ID may be the Social Security Number from the
incoming record or a temporary generated ID depending on your parameter choice
during Data Load part 1 (RCRTPxx, RCBCTxx). The RCPMTCH status and any
associated error code also display. Error code descriptors are printed in the Data
Load match Process – All Records report and display on RCRSUSP as part of the
Error field. The Match Results Window on RCRSUSP displays student data that
Financial Aid Release 7.0 January 2005
114 Release Guide Confidential