SCT Banner Financial Aid / Release Guide / 7.0

Section 35 COD Full Participant Updates - Functional
New Processes and Reports
the potential that the date being reported to COD was prior to the current date
and the actual Disbursement Date.
• The 2004 - 2005 process Net Disbursement Amount calculation will always
include locked records (RPRADSB_DISB_LOCK_IND) = Y unless the new
Exclude from Net Amt field = Y.
Warning: Due to the way that disbursement dates and amounts must be reported
to COD for Full Participants and the differences in logic for Pell
disbursement processing for JIT and Non-JIT, it is important to NOT turn
the JIT indicator on and off during an aid year. Doing so may result in
subsequent disbursement records being extracted with incorrect
disbursement dates. Once any Pell disbursements have been extracted
for an aid year, the JIT indicator should not be updated for the
remainder of the year.
Direct Loan
• For the 2004 - 2005 aid year, disbursements must be sent to COD in order for
a Direct Loan award record to be accepted. If the disbursement is not paid, the
disbursement will be extracted as an Edit disbursement. If the disbursement
has been paid, the disbursement will be extracted as an Actual disbursement.
When an Edit disbursement previously accepted by COD has paid, it will be
extracted a second time as an Actual disbursement.
The Edit Only disbursement parameter option was removed from the process.
Also, Parameter 04 (Records to Extract) has changed so that valid values for
extract are D for disbursement records or B for both award and disbursement
records. These changes ensure that when an award record is extracted, all
associated Edit or Actual disbursements that have not yet been sent are also
extracted as required.
Output File Updates
• All 2004 - 2005 files extracted use the COD 2.0d schema.
• For 2004 - 2005, all error conditions that are encountered that result in a
student record not being extracted are reported in the log file with the
student's SPRIDEN_ID and the reason the record was not extracted.
• Extract files will be named with the appropriate aid year and program specific
message classes depending on the parameters entered when the job is
submitted. The extract file names are as follows:
• craa05in_jobsubnumber.xml: Parameter 02 (DL Fund Codes) is
populated and Parameter 03 (Extract Pell Funds) = Y
• crpg05in_jobsubnumber.xml: Parameter 02 (DL Fund Codes) = is null
and Parameter 03 (Extract Pell Funds) = Y
• crdl05in_jobsubnumber.xml: Parameter 02 (DL Fund Codes) is
populated and Parameter 03 (Extract Pell Funds) is null
This is in response to the RPE #34694 and the new COD message classes
available for the 2004 - 2005 aid year.
Financial Aid Release 7.0 January 2005
426 Release Guide Confidential