Complete Document - City of Auburn

Finance DepartmentAndrea E. Jackson, DirectorMajor Functions of the Finance Department♦ Perform centralized treasury functions for allCity departments: cash receipting, cashdisbursements, cash account reconciliation,investment of idle cash, etc.♦ Monitor and collect City accounts receivable♦ Maintain the City’s general ledger as theprimary permanent accounting record of Cityfinances♦ Administer the City’s revenue ordinances:provide information and documents to Citytaxpayers, collect City taxes and license fees,take appropriate action with delinquenttaxpayers♦ Provide centralized purchasing services to Citydepartments♦ Develop, monitor and evaluate internal controlprocedures♦ Perform debt management functions♦ Provide payroll processing services for allCity and Water Board employees (jointfunction with the Human ResourceManagement Department)♦ Maintain capital assets inventory for all Citydepartments♦ Provide financial management services tothe Water Works Board, includingsupervision of the Water Revenue Office♦ Provide records management services to allCity departments♦ Develop proposed budget (joint function withthe Office of the City Manager) andadminister the approved budget♦ Develop financial projections to assist theCity ManagerMajor Accomplishments in FY 02♦ Published the FY 01 Comprehensive AnnualFinancial Report (CAFR) on March 18, 2002,the earliest publication date since the FY 93CAFR.♦ Published the FY 03 & FY 04 Biennial BudgetWorking Document and distributed to all Citydepartments prior to the end of FY 02, theearliest publication date ever for the WorkingDocument.♦ Developed an electronic spreadsheet model forpreparing long-term projections of General Fundrevenues, expenditures and fund balances.♦ Provided data to the City Manager to supportthe development of a revised ordinancegoverning restaurant-lounges and restaurantpubs.♦ Issued a Request for Proposals for credit cardservices; analyzed proposals and identifiedthe best service provider. Reorganized thecredit card accounts to provide a higher levelof service to City departments and to expeditethe processing of credit card billings.♦ Expanded and updated the departmentalpolicies and procedures manual to include:documentation of year-end closingprocedures, Forms W-2 and 1099 preparation,taxpayer reporting, building maintenance135