Water and Sewer DepartmentRex Griffin, DirectorThe mission <strong>of</strong> the <strong>City</strong>’s Water and SewerDepartment is to provide excellent water andsewer services to all residents and businesses.Excellent service includes appropriate servicehours and a trained, courteous staff to providetimely, accurate, and appropriate informationand assistance.We will achieve this by:• Providing technical assistance andrecommendations to the <strong>City</strong> Manager andWater Board on all water and sewer issues• Operating and maintaining public utilities in afiscally sound manner while providing a level<strong>of</strong> service exceeding legal requirements• Working cooperatively with other <strong>City</strong>Departments to address the future water andsewer needs <strong>of</strong> the city based on newdevelopments, annexations, and industrialgrowth• Encouraging environmental awareness andeducation as they relate to clean water issues• Pursuing knowledge <strong>of</strong> the best availabletechnology and procedures relating to thefield <strong>of</strong> water and sewerFY 03 Goals1. Begin $15 million worth <strong>of</strong> improvements tothe sewerage treatment and collectionsystem to provide adequate treatmentcapacity for the next twenty years by October31, 2002.2. In conjunction with the Alabama Department<strong>of</strong> Conservation and Martin Marietta,complete the pumping and monitoring systemto improve the base flow to Chewacla Creekfrom Lake Ogletree to Sandhill Road by July31, 2003.aid developers and consultants with utility issuesfor new projects by June 30, 2003.5. In conjunction with the Information TechnologyDepartment, complete 50% <strong>of</strong> the water andsewer base maps by September 30, 2003.FY 04 Goals1. <strong>Complete</strong> the new Water and Sewer <strong>of</strong>fice andwarehouse complex <strong>of</strong>f Shug Jordan Parkwayby April 30, 2004.2. <strong>Complete</strong> several water line replacement andextension projects such as Dogwood Street,Byrd Street, Cox Road, and Highway 14 west byOctober 31, 2004.3. Drain, clean, and inspect the water tanks onShug Jordan Pkwy and Summerhill Road bySeptember 30, 2004.4. In conjunction with the Information TechnologyDepartment, complete 75% <strong>of</strong> the water andsewer base maps by September 30, 2004.5. <strong>Complete</strong> the installation <strong>of</strong> two new 1MGelevated water storage tanks and a boosterpumping station to improve water pressure andfire protection to west and northwest <strong>Auburn</strong> byApril 30, 2004.6. In conjunction with ALDOT plan the utilityrelocations and system reinforcement neededfor the US 29 widening, exit 51 bridge, andBeehive interchange projects by June 30, 2004.7. <strong>Complete</strong> the $15 million worth <strong>of</strong> improvementsto the sewerage treatment and collection systemto provide adequate treatment capacity for thenext twenty years by August 31, 2004.8. Have plans completed to implement the ControlManagement and Operations Maintenance(CMOM) program <strong>of</strong> EPA by September 30,2004.3. <strong>Complete</strong> the testing and have at least on <strong>of</strong>the raw water wells in operation at LakeOgletree by April 30, 2003.4. In conjunction with the Public WorksDepartment, complete a Design Manual to233
<strong>City</strong> <strong>of</strong> <strong>Auburn</strong>Water and Sewer Department Financing StructureThe operations <strong>of</strong> the <strong>City</strong> <strong>of</strong> <strong>Auburn</strong>’s Water and Sewer Department are not financed by theGeneral Fund, as are the other <strong>City</strong> departments’ activities. The Sewer Maintenance Division and SewerGeneral Operations are budgeted within a separate <strong>City</strong> Sewer Fund. The Sewer Fund’s revenuesources include sewer service charges, sewer tap fees and access fees, special sewer charges andinvestment income. The Sewer Fund budget begins on the next page <strong>of</strong> this document.The Water Divisions’ operations are financed by the <strong>City</strong> <strong>of</strong> <strong>Auburn</strong> Water Works Board, a legalentity separate from the <strong>City</strong>. The <strong>City</strong> Council appoints the members <strong>of</strong> the Water Works Board. The<strong>City</strong> has a contract with the Water Board to provide management services to the Board. The head <strong>of</strong> the<strong>City</strong>’s Water and Sewer Department supervises the operation <strong>of</strong> the water treatment plant anddistribution system as well as the meter reading team and water source planning efforts. The <strong>City</strong>’sFinance Director is responsible for the Water Revenue Office, which includes the customer servicerepresentatives, billing and collection, accounting and financial reporting functions. The <strong>City</strong>’s HumanResources department provides employee and risk management services to the Water Board. The city’sInformation Technology Department provides computer hardware and s<strong>of</strong>tware support services and GISservices to the Water Board.The Water Works Board sets the water rates and deposit amounts to be charged to itscustomers, establishes policies for its operations and approves a separate budget. The budget approvedby the Water Board for fiscal years 2003 and 2004, which includes a 5% rate increase in FY 04, issummarized below:<strong>City</strong> <strong>of</strong> <strong>Auburn</strong> Water Works BoardBiennial Budget - FY 03 & FY 04ActualBudgetAudited UnauditedFY 01 FY 02 FY 03 FY 04RevenuesWater sales to customers $ 4,072,367 $ 4,514,796 $ 4,276,000 $ 4,404,000Impact fees 305,500 515,000 220,000 220,000Fire protection fees 102,303 107,240 100,000 110,000Consumer penalties & collection fees 71,558 105,107 59,000 62,000Tapping fees 66,835 126,865 50,000 50,000Service initiation fees 58,940 67,483 35,000 40,000Sale <strong>of</strong> electricity 31,641 31,641 32,000 33,000Investment income 426,693 279,725 525,000 540,000Other revenues 15,674 71,584 30,000 30,000Total revenues 5,151,511 5,819,441 5,327,000 5,489,000ExpensesWater treatment and distribution 1,213,675 1,133,164 1,212,752 1,244,482Water system maintenance 494,298 510,692 659,825 701,934Meter reading 148,428 168,229 189,057 209,783Operations administration 220,542 234,743 314,679 323,786Customer service, billings & collections 310,644 343,736 353,198 364,090Revenue <strong>of</strong>fice administration 99,968 93,545 143,943 150,269Depreciation and amortization* 934,827 1,011,276 1,123,456 1,123,456Interest and fiscal charges 432,993 1,062,039 939,968 923,084Other general operations 441,283 359,088 470,104 473,983Total expenses 4,296,658 4,916,512 5,406,982 5,514,867Net income $ 854,853 $ 902,929 $ (79,982) $ (25,867)* Depreciation and amortization are non-cash expenses.234
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