Complete Document - City of Auburn

Finance DepartmentAndrea Jackson, DirectorThe mission of the Finance Department is toprovide high quality financial services to all of itscustomers, both external and internal, by:• Providing accurate, complete and timelyinformation regarding the City’s financialcondition and transactions• Protecting City assets against unauthorizeduse and managing City assets for their mostproductive use• Administering the City’s revenue ordinancesand finance-related laws, regulations andcontracts in an efficient and equitable manner• Providing administrative services to other Citydepartments to obtain the supplies,equipment, and services they need.• Implementing effective procedures for thetimely liquidation of all properly documentedCity liabilities which ensures compliance withall legal requirements• Maintaining a commitment to a high level ofpersonal productivity and a continuouspursuit of the means for improving theDepartment’s procedures and achievingsignificant personal satisfaction in the staff’sprofessional roles.FY 03 Goals1. Form a GASB 34 Implementation Quality Circle,including appropriate staff from Public Works andInformation Technology, to determine the tasksrequired for implementation, recommend policychanges to the City Manager and monitor theprogress of the implementation process with thegoal of implementing the minimum requirements ofGASB 34 by September 30, 2003.2. Develop procedures for expediting the processingof revenue by the City Revenue Office during“rush” periods by November 30, 2003.3. Survey the City’s utility customers to assess waysto improve the customer service provided by theWater Revenue Office by December 31, 2002.4. Provide training in spreadsheet (Excel) anddatabase (Access) software to appropriate Financeand Water Revenue Office staff by January 31,2003.5. Assist the City’s independent auditors withpreparation of the City’s audited financialstatements and publish the City’sComprehensive Annual Financial Report forFY02 in accordance with generally acceptedaccounting principles, including GASB 34, byFebruary 28, 2003. Include in the FY02 auditreport Management’s Discussion and Analysisas defined by Governmental AccountingStandards Statement Number 34 (not requireduntil FY03).6. Develop criteria and a job description and recruit fora temporary part-time Student Public FinanceSpecialist position by March 31, 2003.7. Revise the City’s chart of accounts toaccommodate the changes needed to implementGASB 34 by April 30, 2003.8. Provide training to appropriate City staff on traveland training policies, procedures and forms by May31, 2003.9. Provide training to appropriate City staff on yearendfinancial procedures by August 15, 2003.FY 04 Goals1. Form a Software Search Quality Circle, includingappropriate staff from Information Technologyand Human Resources, to identify accounting,budgeting and payroll software that exceeds theperformance of the existing software on thedesired hardware platform by June 30, 2004.2. Provide training to appropriate City staff oncapital projects procedures by December 31,2003.3. Assist the City’s independent auditors withpreparation of the City’s audited financialstatements and publish the City’s ComprehensiveAnnual Financial Report for FY03 in accordancewith generally accepted accounting principles,including GASB 34, by March 31, 2004.4. Research the cost and features of electronictagging methods for maintaining the capitalassets inventory by March 31, 2004.5. Perform a mid-year inventory of FY04infrastructure capital outlays by May 31, 2004.6. Provide training to appropriate City staff onaccounts payable procedures by June 30, 2004.137