Complete Document - City of Auburn

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Finance DepartmentAndrea E. Jackson, DirectorMajor Functions of the Finance Department♦ Perform centralized treasury functions for allCity departments: cash receipting, cashdisbursements, cash account reconciliation,investment of idle cash, etc.♦ Monitor and collect City accounts receivable♦ Maintain the City’s general ledger as theprimary permanent accounting record of Cityfinances♦ Administer the City’s revenue ordinances:provide information and documents to Citytaxpayers, collect City taxes and license fees,take appropriate action with delinquenttaxpayers♦ Provide centralized purchasing services to Citydepartments♦ Develop, monitor and evaluate internal controlprocedures♦ Perform debt management functions♦ Provide payroll processing services for allCity and Water Board employees (jointfunction with the Human ResourceManagement Department)♦ Maintain capital assets inventory for all Citydepartments♦ Provide financial management services tothe Water Works Board, includingsupervision of the Water Revenue Office♦ Provide records management services to allCity departments♦ Develop proposed budget (joint function withthe Office of the City Manager) andadminister the approved budget♦ Develop financial projections to assist theCity ManagerMajor Accomplishments in FY 02♦ Published the FY 01 Comprehensive AnnualFinancial Report (CAFR) on March 18, 2002,the earliest publication date since the FY 93CAFR.♦ Published the FY 03 & FY 04 Biennial BudgetWorking Document and distributed to all Citydepartments prior to the end of FY 02, theearliest publication date ever for the WorkingDocument.♦ Developed an electronic spreadsheet model forpreparing long-term projections of General Fundrevenues, expenditures and fund balances.♦ Provided data to the City Manager to supportthe development of a revised ordinancegoverning restaurant-lounges and restaurantpubs.♦ Issued a Request for Proposals for credit cardservices; analyzed proposals and identifiedthe best service provider. Reorganized thecredit card accounts to provide a higher levelof service to City departments and to expeditethe processing of credit card billings.♦ Expanded and updated the departmentalpolicies and procedures manual to include:documentation of year-end closingprocedures, Forms W-2 and 1099 preparation,taxpayer reporting, building maintenance135
City of Auburn Finance Departmentprocedures and contacts and budget reviewprocedures.♦ Provided training sessions on the City’saccounts payable and project accountingprocedures for staff members of other Citydepartments.♦ Made presentations on the City’s biennialbudget process at the national GovernmentFinance Officers Assn. (GFOA) Annual Meeting,at the GFOA of Alabama Summer Workshopand at the Alabama City/County ManagementAssociation’s Fall Workshop.♦ Developed a standardized invoice summary foruse by all contractors in submitting interim payrequests to provide uniformity of paymentcalculations and to expedite paymentprocessing.♦ Developed and implemented a centralizedgrants documentation and tracking procedure.♦ Developed and implemented a procedure forweekly monitoring of purchase orderpreparation timeliness.♦ Provided input on the design and layout of theWater Revenue Office portion of the new Waterand Sewer Complex to be constructed in FY 03.♦ Worked with the Off Campus Association (OCA)to update the agreement between the OCA andthe Auburn Water Works Board.Major Functions and Accomplishments♦ Assisted the independent auditors bypreparing ten spreadsheets in addition tothose prepared last year. Year-end closingprocedures were updated and provided to theauditors for their review and suggestions forimprovements. Finance staff efforts resulted inan earlier delivery date of the City’sComprehensive Annual Financial Report thanin the prior year.Benchmarks Achieved in FY 02♦ Moody’s Investor Services confirmed theCity’s credit Aa3 credit rating. Standard &Poor’s confirmed the City’s AA- credit rating.♦ Moody’s confirmed the Water Board’s ratingupgrade to Aa3.♦ General Fund revenue per capita in FY 02 -$730.23, FY 01 - $701.16, FY 00: $679.02, FY99: $670.70♦ Business licenses issued in FY 02: 4,373 (a3.5% increase over FY 01)♦ Average cash balances as a % of GeneralFund operating expenditures: 23.2%♦ Average number of utility customers billed permonth: 14,853 (a 3.0% increase over FY 01)♦ Percentage of utility billings (water, sewer,solid waste collection) collected: 98.78%136
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TheCity of AuburnAlabamaBiennial Bu
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City of Auburn General Fund (contin
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City of AuburnFY 03 & FY 04Biennial
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City of Auburn, AlabamaApproximatel
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City of Auburn, Alabamaachievements
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City of Auburn, Alabama• The annu
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Miscellaneous Statistical DataAubur
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City of AuburnPersonnel Summary by
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City of AuburnFY03 & FY04Biennial B
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The Government Finance Officers Ass
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Budget Message (continued) May 28,
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City of Auburn Key Decisions of the
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City of AuburnFinancial OverviewThe
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City of AuburnFinancial Overview$40
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41City of Auburn ~ General Fund ~ S
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The City of AuburnDescription of th
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City of Auburnexpenditures by fund
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City of AuburnBiennial Budget Calen
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City of AuburnAnnual Citizen Survey
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City of AuburnAmong the following s
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Auburn 202022 Goals for 2020The Aub
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City of AuburnRevenue Overview• a
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City of AuburnRevenue Overviewincre
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City of AuburnRevenue OverviewCity
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City of AuburnOverview of Debt Poli
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City of AuburnOverview of Projected
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City of AuburnDetails of Financing
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PublicTotal-AllSpecial Safety Budge
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City of AuburnOverview of Other Fun
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City of AuburnSummary of Capital Ou
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Page 94 and 95: City of AuburnCapital Improvements
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Page 98 and 99: City of AuburnFY 03 & FY 04Biennial
Page 100 and 101: City of AuburnTrends in Total Reven
Page 102 and 103: The City of AuburnGeneral Fund - Su
Page 104 and 105: City of AuburnGeneral Fund - Detail
Page 106 and 107: City of AuburnGeneral Fund - Detail
Page 108 and 109: City of AuburnOverview of Expenditu
Page 110 and 111: City of AuburnDetail of Expenditure
Page 112 and 113: City of AuburnDetails of Expenditur
Page 114 and 115: City of AuburnSummary of Expenditur
Page 116 and 117: City of AuburnGeneral Fund - Summar
Page 118 and 119: City of AuburnComparative Budgeted
Page 120 and 121: City of AuburnBiennial BudgetTable
Page 122 and 123: City of AuburnOverview of Expenditu
Page 124 and 125: City CouncilBudget SummaryBiennial
Page 126 and 127: Office of the City ManagerDouglas J
Page 128 and 129: Office of the City ManagerBudget Su
Page 130 and 131: GENERAL FUNDExpendituresCity Manage
Page 132 and 133: Judicial DepartmentJoe Bailey, Muni
Page 134 and 135: GENERAL FUNDExpendituresJudicialCla
Page 136 and 137: Information Technology DepartmentJa
Page 138 and 139: Information TechnologyBudget Summar
Page 140 and 141: GENERAL FUNDExpendituresInformation
Page 142 and 143: GENERAL FUNDExpendituresInformation
Page 146 and 147: Finance DepartmentAndrea Jackson, D
Page 148 and 149: GENERAL FUNDExpendituresFinanceClas
Page 150 and 151: Economic DevelopmentDepartmentPhill
Page 152 and 153: Economic Development DepartmentPhil
Page 154 and 155: GENERAL FUNDExpendituresEconomic De
Page 156 and 157: Human Resources DepartmentSteven A.
Page 158 and 159: Human Resources DepartmentHuman Res
Page 160 and 161: GENERAL FUNDExpendituresHuman Resou
Page 162 and 163: GENERAL FUNDExpendituresHuman Resou
Page 164 and 165: City of Auburn Public Safety Depart
Page 166 and 167: Public Safety Department Mission an
Page 168 and 169: GENERAL FUNDExpendituresPublic Safe
Page 170 and 171: Public Safety DepartmentPolice Divi
Page 176 and 177: Public Safety DepartmentCommunicati
Page 178 and 179: Public Safety DepartmentCodes Enfor
Page 180 and 181: Public Works DepartmentJeff Ramsey,
Page 182 and 183: Public Works DepartmentAdministrati
Page 184 and 185: GENERAL FUNDExpendituresPublic Work
Page 188 and 189: Public Works DepartmentEngineering
Page 190 and 191: Public Works DepartmentInspection D
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GENERAL FUNDExpendituresPublic Work
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Environmental Services DepartmentAl
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GENERAL FUNDExpendituresEnvironment
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Environmental Services DepartmentRe
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Environmental Services DepartmentAn
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Environmental Services DepartmentRi
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Auburn City LibraryMargie B. Huffma
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LibraryBudget SummaryBiennial Budge
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GENERAL FUNDExpendituresLibrary (co
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Parks and Recreation DepartmentRebe
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GENERAL FUNDExpendituresParks and R
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Parks and Recreation DepartmentLeis
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Parks and Recreation DepartmentPark
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GENERAL FUNDExpendituresParks and R
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Planning DepartmentRobert J. Juster
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GENERAL FUNDExpendituresPlanningCla
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Non-DepartmentalBudget SummaryBienn
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GENERAL FUNDExpendituresNon Departm
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Water and Sewer DepartmentRex Griff
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City of AuburnOverview of Sewer Fun
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SEWER FUNDExpendituresSewer Mainten
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Sewer FundSewer General Operations
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SEWER CAPITALPROJECTS FUNDExpenditu
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City of AuburnDescription of and Tr
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City of AuburnTotal Special Revenue
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City of AuburnCity Gas Tax Special
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City of AuburnState Nine Cent Gas T
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City of AuburnSpecial Additional Sc
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City of AuburnCommunity Development
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City of AuburnTotal Debt Service Fu
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City of AuburnSpecial Five Mill Tax
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City of AuburnFY 03 & FY 04Biennial
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City of AuburnOverview of Total Ent
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City of AuburnDetail of Enterprise
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City of AuburnSewer Equipment Repla
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City of AuburnIndustrial Park FundC
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City of AuburnTotal Internal Servic
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City of AuburnLiability Risk Retent
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Complete Document - City of Auburn

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